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Time management

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Time Management for Kids
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Time management

  1. 1. Time Management Presentation by, Gururaj Rawoor
  2. 2. What is Time Management? Time Management is, using the time available effectively in order to get the task done. Time: the measured or measurable period during which an action, process, or condition exists or continues. To achieve your potential in the exam it is important to manage your time effectively by • Analyzing your time • Keeping focus • Setting goals • Scheduling your time
  3. 3. The Truth About Time Management  Increases productivity.  Reduces stress.  Improves self-esteem.  Helps achieve balance in life.  Increases self-confidence  Helps you reach your goals!
  4. 4. There are 168 hours in a Week Important Do Now Plan to Do Not Important Reject Resist • ‘Comfort’ activities, Computer Games, Net Surfing • Chat, Gossip, Text, Social Communications • Day-dreaming, Doodling over long breaks
  5. 5. Steps to Managing Your Time 1. Set goals 2. Set reasonable expectations (and remember that no one’s perfect) 3. Make a schedule 4. Revisit and revise your plan
  6. 6. Revisit Your Values  Knowing what is most valuable to you gives direction to your life.  Your energy should be oriented first toward things that reflect the values that are most important.  Examine your values to help you make time management decisions.
  7. 7. Where to start? Set Goals! What is Important?  Make your goals specific and concrete.  Set both long-term goals and short- term ones to support them.  Set a deadline for your goals.  Integrate your goals: school, personal and career.  Realize that goals change, but know which goals to stick to!
  8. 8. From Goals…Set priorities  What’s important and what isn’t?  What order do things need to be done in?  Once you know what your priorities are, you need to plan out a schedule for the semester, the week and the day.  Acknowledge the realities of college schedules.  Planning may seem hard at first, but the more you do it, the easier and more natural it gets.
  9. 9. Make a Schedule Set Up Your Semester Calendar  Block all important set time obligations.  Be on time to classes and labs.  Look at the syllabus for the class schedule. Note the weight of the activities. Highlight all exams and project due dates.  Work backwards from exams and papers  Study time.
  10. 10. Organizing Your Time  Set realistic goals, there are only 24 hours in a day.  Use spare time to review.  Study at the same time each day: make it a habit  Divide study time into manageable chunks  Leave extra time at the end!
  11. 11. Calendars  The “To-do” List.
  12. 12. Try it and Evaluate your plan!  How are you actually using your time?  Which tasks were you able to do? What didn’t get done?  Was your energy level appropriate? Your stress level?  What changes need to be made to your weekly schedule?  What are persistent time wasters?  Was procrastination an issue?
  13. 13. Tackle Time Wasters  Learn to recognize when you’re wasting time.  Decide what you need to do and can realistically do.  Learn how to say “NO” when you don’t have time.  Return calls at your convenience. The phone is a major time killer.  Learn to say “I can’t talk right now. I’ll get back to you.”  Wasting time is often linked to a lack of self-discipline.  Ask yourself, “Do I really need to do this or not?”
  14. 14. Learn to say “No!”  Avoid the temptation to socialize when you’ve scheduled work.  If friends ask you to join them last minute, decline outright, but ask if you could get together later in the week.  Socializing is important when you don’t have other things to worry about!  Study somewhere you won’t be tempted to chat, watch movies or YouTube, or use social utilities like Facebook.  Texts are a major distraction.
  15. 15.  Discuss some of the difficulties you face when trying to manage your time.
  16. 16. Diagnose Your Difficulties  In order to manage your time more effectively it is important to analyze where you are wasting time.  To do this we can utilize the R-A-C method  Record  Analyze  Change
  17. 17. ‘Procrastination’ means putting off a task you should be doing. So, for example, you need to get your homework done, but instead you make a cup of tea, then go on your phone, then have a chat with someone in the kitchen… 40 minutes later you haven’t even begun doing your homework.
  18. 18. Why Do We Procrastinate? A task may be too unpleasant to face, or too difficult, or very tedious, or boring, or there simply may be so many other more interesting things to pull your attention away that you struggle to keep on track. This is certainly an issue in the digital age, when we all have smartphones in our pocket and a world of distractions at our finger tips.
  19. 19. Strategies To Prevent Procrastination There are many strategies to prevent procrastination. Here is a list of effective methods 1. Take action. 2. Salami Technique. 3. Five minutes. 4.Work on related tasks. 5. Do the hardest bits first. 6. Set goals. 7. Make commitments. 8. Reward yourself for achievement. 9.Change subjects regularly
  20. 20. Strategies in Detail Now we will take a closer look at three of the strategies to help prevent procrastination. 1. The Salami Technique 2. Making Commitments 3. Rewarding Yourself
  21. 21. The Salami Technique The salami technique involves breaking down the task to its smallest parts and then working through each of them in order until the task is complete. This is really effective if you have a big piece of work to do and you’re finding it hard to get started.
  22. 22. Making Commitments  Research has found that students work best when they are given tight deadlines for projects and assignments; they achieve higher grades and experience less stress.  If you are working on a large piece, such as studying towards the leaving certificate, you can give yourself deadlines to have different topics covered within a subject by specific dates.  This will help keep you on track and make sure you cover ALL of the material for a subject in time for the exams.
  23. 23. Reward Yourself Study doesn’t have to be all pain no gain! When you get a piece of work done effectively without wasting time you should reward yourself with a cup of tea, a chocolate biscuit, a quick break from the books. Having this reward at the end of the task will keep you motivated towards completing it.
  24. 24.  In order to use your time effectively, it is necessary to plan it out.  By knowing what you have on in a given week, you can plan around your commitments to make space for homework and study.
  25. 25. Year Timetable • The first step is to know what you have on for the year. This will help you plan what pieces of work to concentrate on at different periods of the year. • If you are doing a practical subject such as music you will need to prioritize your practice before the practical exam which takes place before the written exam. • Similarly, you’ll have to put time towards your language exams at that time of year.
  26. 26. Weekly Timetable • The final step is planning out your individual week. Planning your week by marking off the times when you are busy is a vital step to using your available time as effectively as possible. • Use the weekly timetable worksheet to mark off the hours you are busy this week. • Include school, part-time work, sports, socializing. • BE REALISTIC. Highlight the hours you are free to get some study done.
  27. 27. • When you’re studying, the temptation may retreat to your bedroom for hours on end and state generally that you’re ‘studying’. • What exactly does ‘studying’ mean though? Studying needs to be broken down into specific goals and targets. Chunks of work that you want to achieve within a given time frame.
  28. 28. SMART GOALS The best goals are SMART goals. SMART stands for Specific – Measurable – Actionable – Relevant – Time bound.
  29. 29. How Do You Spend Your 24 Hours? • Take a few minutes to create your own pie chart • Think about all of the different activities: classes, studying, sleeping, fitness, work, family, personal care, eating, transportation, relaxation/hobbies, socializing/entertainment, other… • There isn’t a lot of “wiggle room” in your schedule, is there? Classes Studying Sleeping Exercise/Sports Work/Internship Family commitments Personal care/Grooming Meal Preparation/Eating/Clean- up Transportation Relaxing/TV/Hobbie s 8 3 3 1 3 1 2 2 1
  30. 30. Create a Plan • Studies show students experience lower stress levels when there is a consistent routine studies. • A few minutes of planning each week can make a real difference in how your study time is organized and spent. • Create a master syllabus within the first week of class.
  31. 31. Time is Money • You can make money; you can’t make time. • An inch of gold cannot buy an inch of time (proverb).
  32. 32. TIME FOR EVERYTHING • Take time to work, it is the price of success. • Take time to think, it is the source of power. • Take time to play, it is the source of youth. • Take time to read, it is the source of wisdom. • Take time to love, it is the privilege of God. • Take time to serve, it is the purpose of life. • Take time to laugh, it is the music of soul.
  33. 33. Enjoy your time as a graduate student…!

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