2. Automatic processing of
interpreted payroll.
Payroll
ABA file generated and
payslips sent.
Bank, Tax & Super
Compliance signoff
Job Details
Timesheets & Payslip
Archive
Employee
Onboarding
Timesheets
Expenses
Leave
Pay Conditions
Interpretation
Automatic interpretion of
timesheets against defined
pay rules, allowances,
leave, and more...
Automatic invoicing of
interpreted timesheets and
expenses with just one click.
Invoicing
Reporting Integrations
GL
Accounting
System
ATS
CRM
HRIS
Integrations
2
How it all works:
Phone 1300 794 070 or go to www.astutepayroll.com to get a free demonstration.
The Perfect Process
Turn a long and complicated series of manual processes
into one seamless, semi-automated, and easy-to-use
process. Start off by integrating your ATS, CRM, or HRIS
then sit back and watch the magic happen. Timesheets are
never again late, expenses never again don’t add up or are
unreceipted, overtime, allowances, and leave are calculated
automatically, and invoices are generated with one click.
To finish the process simply integrate your General Ledger
accounting application for seamless data flow to keep your
financials in shape.
3. 3
THEPERFECTPROCESS
Sarah McCandless
Managing Director
Enterprise IT Resources
I needed a full end-to-end
solution on which to run my
fast-growing recruitment and
consulting firm. It needed to
be online, fully automated, and
be able to talk with our CRM
and accounting applications.
It needed to be quick to setup
and cheap to run. The answer
was Astute Payroll.
4. 4
The Astute Payroll software
application is extremely intuitive
and logical. There’s nothing else
like it on the market. If you are
in recruitment and don’t have a
$1M budget to build your own,
then Astute Payroll is a must
have for your business.
Mark Harrison
CFO
Brooklyn International
5. 5
EmployeeCompliance&Profiles
Astute Payroll automates engaging a new
employee / contractor by collecting their
personal, tax and bank details and requiring
sign off on compliance documents.
The Ultimate Timesheet
Highly configurable timesheets that support
multiple jobs, projects, shifts, leave, breaks - all
on the one timesheet. Flexibility and simplicity
combined.
Easy Expenses
Create custom categories, attachment
receipts, per project tracking and more.
Expense data is automatically pushed through
invoicing and payroll.
Employee Leave
Set automatic leave accruals, forecast leave
available in the future, and allow employees to
easily request leave dates and length.
Pay Conditions
Configure rules for overtime, meal breaks,
allowances and public holidays. Employees
timesheets are automatically interpreted
against any defined rules.
Streamlined Payroll
Paying your employees is simple. Easily
create multiple pay cycles and have pay items
automatically inserted. Astute payroll connects
with your bank and generates payslips.
Intelligent Invoicing
Astute Payroll auto-generates invoices from
employees timesheet and expenses. Credits &
refunds, statements, amazing invoice tracking
and much more.
Detailed Reporting
Get real-time visibility into all aspects of your
employees, time & attendance, expenses,
leave, invoicing, and payroll.
Easy Integrations
We integrate with the services you already use.
Easily connect your HRIS, CRM, Accounting
and GL Systems.
A better way to manage & pay your workforce
Streamline your workforce management and payroll with compliance, timesheets,
leave, expenses, pay conditions interpretation, invoicing, credit control, payroll & much more.
ABETTERWAYTOMANAGE&PAYYOURWORKFORCE
Phone 1300 794 070 or go to www.astutepayroll.com to get a free demonstration.
6. 6
LEADERSHIPTEAM
Based in Melbourne, Australia, we’re a dedicated team passionate about
creating world-class workforce management and payroll software.
We began life in 2006, and by January 2013 we’ve processed more than
500 million hours of work and more than $2 billion in wages and expenses.
Leadership
Team
All great products and
companies are built on
the tireless efforts of
exceptional people,
at Astute Payroll
we’re no different.
Trevor Cairney
Financial Controller
Shelley Mackie
Implementation & Training Manager
Bronwyn Glubb
Payroll Services Manager
Nicholas Beames
CEO
Marcus Webb
Product Director
Rick Measham
Software Development Director
7. 7
HISTORY
T R AA NN SN S AN S A C T IC T IC T ITC T I O N SO N SO N SO N S P RP R O C EO C EO C EO C E S S ES S ES ES S E D ID ID ID I N TN TN TN T H EH EH EHH E L A S T 4 Y E A R S
2006
July
Foundation Day
October
The Timesheet
is born
2007
February
Payroll feature
launched
September
GL feature launched
2008
April
Expense feature
launched
July
Leave feature added
2009
December
Invoicing feature
launched
October
Recruiter Analytics
Report goes live
2010
August
Receive BRW
Fast 100 Award
August
Mobile App
v1.0 released
2011
April
Compliance feature
launched
November
Pay Conditions
Interpreter launched
2012
May
CEO, Nicholas
Beames, named Ernst & Young
Entrepreneur of the Year finalist.
July
Product Director,
Marcus Webb, recieves the
Consensus Software Award.
2013
January
Integrations Partnership
Programme launched
August
We won for the fourth year in a row!
8. Escape the box and
enter the cloud
Forget the headaches of boxed software
and enjoy the benefits of a hosted solution.
Nothing to install. Ever.
With our reliable cloud infrastructure,
there’s no hardware required, nothing
to install, patch, or upgrade. Ever.
State of the art security
We use 256-bit TLS encryption - the
same as your bank. All data is located
in Australia and backups are taken daily.
Anytime, anywhere
Storing data in the cloud gives you
access to your data from anywhere
from any device with a web browser.
Rapid innovation
A hosted solution allows us to focus on
what’s next rather than on maintaining
numerous versions of old code.
8
Phone 1300 794 070 or go to www.astutepayroll.com to get a free demonstration.
9. Proven history
Since 2006 we’ve processed more than
500 million hours of work and more
than $2 billion in wages and expenses.
World class support
Rest easy knowing our team of Astute
Payroll experts are here to help by
phone, email and live chat.
... we focus on the needs of our staff,
not time-consuming payroll.
Jessica Long
Human Resources Manager - Make It Cheaper
9
ESCAPETHEBOXANDENTERTHECLOUD
10. Employee inductions
Engaging a new employee or contractor is simple.
Upon logging in for the first time employees must
accept any compliance documents, fill out all their
personal, tax and bank details. Any outstanding
information is automatically chased via email
reminders.
Multiple jobs and projects
Astute Payroll supports employees working on
multiple jobs and projects concurrently. Once a job
is completed all details, including timesheets and
expenses, are archived and viewable at any time.
Job settings
Specify start and end dates, whether to use
timesheets and allow expenses or use job for fixed
Pay Items.
Approvers & management
Assign primary and secondary approvers for
timesheets and expenses, specify divisions, group
managers and recruiters.
Compliances
Create and manage your Compliance Profiles, each
containing the documents, images and videos
you need your employees, clients, approvers and
internal staff to read and accept.
Employment details
Specify whether an employee is a PAYG with a
TFN or a Subcontractor with an ABN, if they’re
permanent or contingent on a casual, part time or
full time basis. Set whether they’re paid on weekly,
fortnightly or monthly basis. We’ve got it covered.
Job Profiles Creating and assigning jobs is simple and flexible with Astute Payroll.
Employee Onboarding
Get your employees and contractors working as quickly as possible by automating induction
and compliance document sign off. Easily keep track of every detail and change made to their
profile like tax and super, visas, bank accounts and contact information.
10
EMPLOYEEPROFILES
Phone 1300 794 070 or go to www.astutepayroll.com to get a free demonstration.
12. 12
THEULTIMATETIMESHEET
Many jobs. One timesheet.
We know many employees can work on multiple
jobs and projects concurrently, even in the
same day. Our timesheet handles this with ease,
removing the tedium of switching between
timesheets and reducing errors from time
clashes while giving a clear overview of the
timesheet period.
Time blocks
Time blocks allow amazing flexibility in how
hours are allocated during a day. Time blocks
can be used to record hours for a specific job or
project, or provide traditional shift functionality.
You can even select a Pay Item for each time
block directly on the timesheet.
Easy auditing
Astute Payroll records every action taken on a
timesheet and who made it. Easily check the
status of a timesheet - see when it was last
edited, saved, submitted, rejected, approved,
interpreted, and paid.
The ultimate timesheet
Easily handle multiple jobs, projects, shifts and leave. All on the one timesheet.
Allowances
Easily create any type of allowances, such as
meal or travel. An employee can select the
allowance directly from their timesheet or it can
be added automatically when a Pay Rule has
been triggered.
Employee leave
Create leave types, set automatic leave accruals
and forecast future leave. Then have the leave
approved, added to the timesheet and set to
automatically appear in payroll.
Breaks
Setup what type of breaks can be taken, the
length of breaks, then add rounding features to
ensure you stay within your business rules.
Highly configurable
We know the week doesn’t alway start on
Monday. Choose a weekly starting day and allow
your employees to log their time on an hourly or
daily basis.
Multiple approval paths
Need more than one Approver? No problem.
You can set as many approvers as you like.
Auto reminders
Employees and approvers are automatically
reminded by email to complete or review a
timesheet. Just set how often they should be
reminded then customise the email and your done.
13. 13
EXPENSES
Automatic invoicing
& payroll
All approved expenses are
automatically added to a clients
invoice and employee payroll,
saving you time later.
Custom Categories
Keep expenses organised and easily
import into your GL by creating
custom categories like travel,
accommodation and food.
Attach receipts
Snap a pic of a bill and easily
upload it straight to an expense
report.
Flexible approval paths
Need more than one Approver? No
problem. You can set primary and
secondary approvers.
Pain-free expense tracking
Track and reimburse employee expenses intelligently. Create custom categories,
attach receipts and create flexible approval paths and have all expense data
automatically flow through to invoicing and payroll.
Flexible Tax and Cost
Centre Management
Create unlimited expense codes
and define tax formulas to calculate
tax amounts automatically.
Phone 1300 794 070 or go to www.astutepayroll.com to get a free demonstration.
14. 14
INVOICING
Seamless Invoicing
Have invoices auto-generated for you using data from timesheets and expenses.
Get paid faster with less hassle.
Create great looking invoices and make short work of tracking, receipting, credit & refunds & more.
Flexible Invoice Generation
Take control over how invoices are generated and
what’s included. Choose which timesheets and
expenses to invoice for, or simply create on-off
blank invoices.
Credits & Refunds
Turn an often messy situation into a simple process.
We’ve made it easy to create credit notes from
overpayments and even easier choosing what to
do with it - retain as credit, refund it or apply the
credit to any outstanding invoices.
Advanced Receipting
Getting paid should be easy - and flexible. Apply
all of the payment to one invoice or distribute the
payment over multiple outstanding invoices from a
particular client.
GL Integrations
Astute Payroll plays nice with the
most popular accounting and general
ledger systems. Simple run your
invoices then watch them appear
in your chosen general ledger
application.
Bulk sending
Quickly preview all your invoices
before sending them. Clients receive
an email with an attached PDF and
a link to view their invoice online. Or
do things the old fashioned way and
print and send via snail mail.
Amazing invoice tracking
Create an invoice with Astute Payroll
and you’ll know exactly what happens
to it before and after it’s sent. Every
action is recorded - when it was
created, edited, sent and payment
received. You’ll even know when a
client has seen it.
Statements
Let your customers know exactly
what they’ve paid and what they
owe. Set statements to be sent
automatically to the right people at
the intervals you choose.
Phone 1300 794 070 or go to www.astutepayroll.com to get a free demonstration.
15. Streamlined payroll
Automate your payroll, no matter how simple
or complex. Ensure your employees are paid
accurately and on time.
Complete Control
Manage every aspect of how your employees are paid.
Create powerful rules for automation or manually adjust
specific details of an employee’s pay.
Last minute
changes, no worries.
Need to make some last
minute changes to an
employees pay before
executing a pay run? No
problem, with Astute Payroll
you can make adjustments at
every step.
Multiple pay
cycles
Complete payroll flexibility,
create multiple pay runs
at different frequencies -
weekly, fortnightly, monthly
or one-off payments like
employee bonuses.
Easy bank
integration
Astute Payroll generates an
industry standard ABA file
complete with your payroll
data ready to upload into
your online banking system.
Payslips
Payslips are automatically
sent to your employees via
email once a pay run has
been finalised and sent to
your bank.
Connect with your
General Ledger
Astute Payroll easily
connects with GL accounting
applications. Simply run your
payroll then watch it appear
in your chosen general
ledger application.
Status reports
Get a detailed insight into the status of all your employees timesheets,
expenses and leave within your organisation before running your payroll.
Import timesheets
Need to import timesheets from other payroll systems or process paper based
timesheets? Our Timesheet Importer feature allows you to upload multiple
timesheets directly into Astute Payroll.
Payroll ready report
Ensure all your employees have supplied the necessary information to be paid,
such as bank accounts and superannuation details. Easily complete any missing
data on-the-fly.
Timesheet adjustments
Easily make adjustments to employees hours, assign new pay
items, add rates, allowances and deductions.
Powerful pay rules
Configure rules to determine pay for overtime, weekends,
breaks and allowances such as meals. Employee’s timesheets
are automatically interpreted against any defined rules.
Notes & history
Any adjustments to an employee’s timesheet will be recorded
and viewable by other users. Easily refer to any Employee’s
timesheet notes while making adjustments.
15
PAYROLL
16. Get real-time insights
into all aspects of your
employees, time &
attendance, expenses,
leave, invoicing, and
payroll.
Payroll reports
Get microscopic detail on every
aspect of your payroll; view employees
who have rules applied to their pay
conditions, employee leave, expense
and superannuation reports, retrieve
details of past pay runs & much more.
Invoice reports
Generate reports on all areas
of invoicing. Easily see which
timesheets are ready for invoicing,
prepare activity statements, view
aged receivables, manage received
payments and get summaries and
details of all sales to your customers.
System history
Every change on the system is
recorded providing a clear audit trail.
If an employee’s pay rate is changed,
you can see the old rate, the new rate,
who made the change and when.
Management
Get a comprehensive understanding
of how employees and hours are
being allocated and spent across
projects, view hierarchies inside and
outside your organisation, job budget
allocations and up-to-date details on
the revenue your recruiters are making.
Export data
Export any data from Astute Payroll
as a CSV file and easily import it into
your other applications or save as a
PDF ready to print or share.
16
REPORTS
As a business leader making the best use of my time
is essential. Astute Payroll systemised our payroll
function and gave me and my team back value time.
Rebecca Wallace
Managing Director
Launch Recruitment
Analyse
every aspect
of your
business
in detail
17. APositive
APositive Cashflow is a specialist cash
flow funder for the recruitment sector.
They offer a range of innovative
and flexible low doc and low cost
solutions and, due to the high-level
of security provided by the Astute
Payroll application, APositive are able
to offer 100% funding.
BULLHORN
Bullhorn integrates easily with Astute
Payroll and works the way recruiters
work, providing the information they
need to succeed without bogging
them down. That’s why more and
more recruiters choose Bullhorn.
FastTrack
FastTrack’s SkillsBase & Recruitment
Manager product is relied upon by
over 500 companies. It provides a
suite of truly integrated products,
including Astute Payroll.
Jobadder
Sssimplifying Recruitment. Like
Astute Payroll, JobAdder is a state of
the art web and mobile recruitment
platform. Arrange a demo today to
see why 5,000 agency and in-house
recruiters love JobAdder.
Microsoft Dynamics GP
Microsoft Dynamics GP is a business
solution from Microsoft that delivers
comprehensive out-of-the-box
business management functionality.
A unique combination of business
tools integrating with Astute Payroll
connects the many moving parts of
your organisation, giving you better
visibility into and control over what’s
going on in your business.
Microsoft Dynamics NAV
Microsoft Dynamics NAV is a business
solution that delivers comprehensive
business management functionality
for small and midsize businesses.
Simple to learn and use, Microsoft
Dynamics NAV business management
software works with Astute Payroll
and Microsoft productivity tools and
scales as you grow to deliver long-
term value.
MYOB
MYOB Online Accounting software lets
you manage your business anywhere,
anytime; which means you’re free to
work wherever and whenever you
like. With full API and import/export
integration to Astute Payroll MYOB
makes running your business a breeze.
RecruitAdvantage
Cloud-based recruitment solutions
for some of the work’s largest
organisations, RecruitAdvantage
and Astute Payroll work together
to provide a seamless end-to-end
solution for Recruiters.
Sage MicrOpay
Sage MicrOpay is Australia’s leading
supplier of payroll and HR software
to a diverse range of businesses for
over 25 years. If Sage Micropay is
your chosen payroll app then Astute
Payroll can integrate to provide time,
attendance, expenses, and more.
SAP
Fuel growth, cut costs and enhance
performance. Together with Astute
Payroll SAP’s software for small and
medium enterprises (SMEs) can
give you the business management,
business intelligence (BI) and mobility
capabilities you need to keep your
competitive edge razor-sharp.
TRIS
You recruit. TRIS does the rest. TRIS
makes recruiters’ lives easier and
more productive. Unlike traditional
systems recruiters actually use TRIS
and its seamless integration with
Astute Payroll.
Voyager
Voyager’s chief aim is to simplify the
day-to-day running of recruitment
businesses through the automation
of mundane tasks and the elimination
wherever possible of unnecessary
work.
Xero
Simply put Xero is beautiful
accounting software loved by over
200,000 people worldwide. Xero
integrates with Astute Payroll to
provide as easy-to-use GL ensuring
your numbers stay on track and you
stay focused on what matters most.
Easy integrations Astute Payroll seamlessly integrates with all the applications you use.
17
INTEGRATIONS
Visit us online at www.astutepayroll.com to see our full list of integrations and Partners.
...and many more, check out
online for the current list.
18. 18
OUTSOURCEDPAYROLLSERVICES
Outsourced Payroll Services
Astute Payroll offers a full range of outsourced payroll services for customers using the
Astute Payroll software application. Our experienced team look after everything from setting
up each payroll, calculating pay conditions and awards, paying your employees, submitting
tax and superannuation data on your behalf, processing year-end requirements and more.
The Benefitsof outsourcing your payroll processing to Astute Payroll include:
• NO STAFF – we do all the work for you.
• SECURITY – Bank-grade encryption keeps your payroll data safe.
• QUALITY ASSURED – We are qualified and registered BAS Agents.
• DEDICATED RESOURCES – You’ll have your very own Payroll Manager.
• STABILITY – Unlike your staff we don’t go on leave.
• ADVICE – Commissions, bonuses, leave, ETP’s ... We know it all!
What’s included (standard & optional)
• Employee data maintenance
• Award and pay conditions
interpretation
• Payroll Verification Report (PVR)
for each paycycle
• Online employee profiles
• Timesheet and Payslip archive
• Commission and Bonus tax
calculations
• PAYG Tax & Superannuation reporting
• Custom report requests
• Direct credit of wages and ABN
supplier payments
• Tax declaration filing
• Leave calculations
• Back-pay, allowances, sacrifice,
ETP’s and more
• Employee payroll 1300 number
helpdesk
• Payroll Tax reporting.
Customers use the Astute Payroll
software to manage their
employee and contractor payroll
information, compliances,
timesheets and expenses.
Customers use the Astute Payroll
software to manage their
employee and contractor payroll
information, compliances,
timesheets and expenses.
Astute Payroll processes payroll
and generates a Payroll
Verification Report (PVR) for
customer approval.
Customer approves PVR or
submits changes.
Wages paid.
Contractors paid.
Payslips emailed.
Employee Profile
updated.
PAYG Withholding Tax,
Payroll Tax and
Superannuation
calculations and
reporting completed.Payroll Processed
19. Guided implementation
The Guided package includes a dedicated
Implementation Consultant who will connect
with you online and over the phone to guide
you through the Six Steps programme of your
implementation, and help you with configuration,
setup, and integration with an existing application.
Custom implementation
Our highest level of implementation services, the
Custom package is designed for organisations with
complex requirements that may include face-to-
face interaction and multiple integrations. Custom
implementation follows the proven Six Steps
programme to ensure the application is working
perfectly.
19
UP&RUNNINGINAFLASH
Up and running in a flash
We offer multiple implementation packages that can be tailored to your specific needs.
Whatever level of implementation you require, we’re here to help.
Quick start
Designed for organisations that want to do it
on their own, the Quick Start package gives you
a “kick start” to your implementation. Online
resources and training - as well as dedicated
contact with a configuration specialist to ensure
you have the tools you need to be successful.
Phone 1300 794 070 or go to www.astutepayroll.com to get a free demonstration.
Discovery
Configure &
Integrate Train Test Go Live Review
1 2 3 4 5 6
THE ‘SIX STEPS’ IMPLEMENTATION PROGRAMME
