Accounting system system for Kudumbashree CDS

1. Kudumbashree C.D.S
Accounts & Registers
HAREESH.NK
ADMC. Kozhikode
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2. 2
Receipt Payment
Date
Receipt
N0 Particulars L/F
CASH
BANK Date Vr NO
Particulars
L/F
CASH BANK
Daily Total
Balance
CASH BOOK

3. 3
-------- CDS
RECEIPT
No. Date:
Received with thanks from..................
......................................................................................................
a sum of Rupees...................../- towards ....................................
Cheque No.................../Cash
Dated:.................
Amount Rs.................. Name of Bank.............................
Cheque subject to
Realisation
Accountant/Member secretary-
Chairperosn

4. 4
----------- C D S
CASH / BANK PAYMENT VOUCHER
Vr. No...................................... Date:..................
Paid to:......................................................
Head of Account Description Amount
Rupees:.......................................... Total
Cash/Cheque No. & Date..............................
Bank Name:.................................
Name & Signature of the recipient
Approved by..............
CDS Chairperson/Member Secretary
CDS resolution No.
Date

5. Points to be noted
• Numbering of vouchers
( Sl. No/ month/ financial year )
• Numbering of sub vouchers
( Vr no/S.V No- )
No. of sub vouchers should be indicated in Voucher
• Cancellation of vouchers
• Proper filing
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6. 6
LEDGER
Head of Account./ Item Code....................
Date
C/
F
Particulars Payment Receipt Balance

7. 7
CHEQUE ISSUE REGISTER
Date To whom issued
Cheque No.
Amount Bank Account No
Sign of
Chairperson
/member secretary

8. 8
CHEQUE RECEIPT REGISTER
Date
From whom
received
Cheque
No. Amount Bank
Account
No
Date of
deposit
Date of
realisati
on
Sign of
Chairperson
/member secretary

9. 9
STAMP REGISTER
Date Purchase / issue Receipt Issue Balance

10. 10
DESPATCH REGISTER
Sl.
No.
Letter No.
& Date
Details of the Addressee
Cost of
stamps used -
Rs.
Date:.................................................
Total

11. 11
INWARD REGISTER
Date:.......................
No. Particulars To whom issued
DISTRIBUTION REGISTER
Date:.......................
No. Particulars
To which Section
Given Initial

12. 12
ASSESTS REGISTER
Name of the Assets....................
Specifications
Date of
Purchase
Bill No.
& Date
Name & Address of the
Supplier
Quantity Rate Amount Location
Identific
ation
No.

13. 13
ADVANCE REGISTER
Name:
Designation:
Date of
disbursement
Vr. No.
& Date
Purpose
Amount
Paid
Date of
adjustment
Amount
Adjusted
Details of
Adjustment

14. 14
TA Details of CDS members
Name:
Designation:
Date From To Distance
Mode of conveyance
and fare Total
Sanctioned
amount
Train bus Auto Others

15. 15
BANK RECONCILIATION STATEMENT
Bank reconciliation as on ............................
Balance as per Cash Book .....................
Add Cheques issued, but not presented .....................
Less Cheques deposited, but not credited .....................
Balance as per Pass Book .....................
Member secretary

16. Thanks
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