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Haroon Rafizada
Counselor
Outline
 Introduction
 Why Time Management?
 Time management techniques
-ABC Analysis
-Eisenhower Method
-POSEC method
 Setting goals and activity
 Tips for Time Management
 Obstacles of time management
 Bad Habit activity
 Time and life span of you.
 Review
What is Time
Management?
 Process of planning and exercising
 Conscious control of time
 Spent on activities
 Maximizing overall benefit
 Art and skill
 An enormous asset
 Understanding the value of time
Why Time
Management ?
Creating an effective
environment
 Getting organized
 Time allocation
 Goal Focus
 Releasing of stress
 Recovery from psychological
problems
 Avoiding attention deficit
disorder
Setting priorities
 Setting goals
 Prioritize
 Division of goals
 Tasks list
 Action plan
 Deadlines
Being efficient
employee
 Completing tasks accurately
 Using less amount of time
 Meeting deadlines
 Cooperative despite doing your works
 Multi tasking skills
 Being fresh and controlling work load
To be productive
 Contributing to goals
 Doing more as expected
 Objectives completion
 Others should rely on you
 Accepting any tasks
Balance in professional
and personal life
 Focusing on family matters
 Spending time with family
 leaving office on time
 Completing tasks within
given time
 Having vacations
 Parties and festivals
Healthiness
 Getting rid of psychological
problems
 Lower stress
 Time for exercise
 Procrastination
 Happiness
 Lower pressure of work
Time Management Techniques
ABC Analysis
 Widely used technique
 Ordering the tasks
 prioritizing
 A for urgent and important work
to be done
 B for important tasks but not
urgent
 C for tasks that are unimportant
 Each section can be categorized
more
The Eisenhower
Method
 34th president of USA (1953-1961)
 Important/Urgent quadrants are done
immediately and personally
 Important/Not Urgent quadrants get an
end date and are done personally
 Unimportant/Urgent quadrants are
delegated
 Unimportant/Not Urgent quadrants are
dropped.
"I have two kinds of problems, the urgent and the
important. The urgent are not important, and
the important are never urgent.“
~Eisenhower
POSEC Method
 Prioritize - Your time and define your life
by goals
 Organize - Things you have to
accomplish regularly to be successful
 Streamline - Things you may not like to
do, but must do
 Economize - Things you should do or
may even like to do, but they're not
pressingly urgent
 Contribute - By paying attention to the
few remaining things that make a
difference
Prioritize
Organize
Streamline
Economize
Contribute
Now you decide
 Going for 20 days vacation ?
 Meeting with staff of your department ?
 Final report of 2015 ?
 Clearance of the cheque ?
 Calling to a client ?
 Auditing at the end of the year ?
 Gossips with your colleagues ?
Make the time table of your daily
routines, categorize them and use
one of the techniques we discussed?
Setting Goals
What are your
GOALS?
More tips
 Elimination of non- prioritized tasks
 Keep work place well stocked
 Controlling personal distractions
 Creating focus
 Using breaks
 Life style changes
 Be well rested
 Keep on exercising
 Reward yourself
More Tips
 Stop complaining about less time
 Start work within five minutes
 Ignore emails when you are doing urgent task
 Social media is a disaster
 Make your weekends joyful
 Time focusing or noting
 Ignore unnecessary conversation with clients or colleagues
 Measure your results
Results of Time
Management
 Flexibility
 Lower stress
 Better communication
 Better reputation
 A counted on employee
 Clean and neat environment
 Time for relaxation
 Not late sitting at office
 Intelligent planning
Obstacles to effective
time management Unclear objectives
 Disorganization
 Inability to say no
 More than 1 supervisor
 Interruptions
 Too many things at once
 Stress and fatigue
 All work and no play
Let me know your bad
habits and
distractions!
Learn when to say NO!
• You can’t do everything
• Don’t undertake things you can’t
complete
• You are hired for one position
• Your job responsibility is different
from others
• Remain consistent to your goals
Consider your personal
prime time
Morning ?
Evening ?
Late Night
Review
 Conscious control of time spent on an activity to maximize benefits
 To create effective environment, to set priorities, to be efficient, healthy
and have balance in life we do time management
 Time management techniques, ABC analysis, The Eisenhower
Method and POSEC method
 reputation, lower stress, counted on employee, flexibility and relaxation
are the results of time management
 Interruptions
 Unclear objectives, disorganization, Stress and fatigue, too many things at
once, more than 1 supervisor are the obstacles of time management
 Say No when you cannot do everything and consider your personal prime
time
Time management

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Time management

  • 2. Outline  Introduction  Why Time Management?  Time management techniques -ABC Analysis -Eisenhower Method -POSEC method  Setting goals and activity  Tips for Time Management  Obstacles of time management  Bad Habit activity  Time and life span of you.  Review
  • 3. What is Time Management?  Process of planning and exercising  Conscious control of time  Spent on activities  Maximizing overall benefit  Art and skill  An enormous asset  Understanding the value of time
  • 5. Creating an effective environment  Getting organized  Time allocation  Goal Focus  Releasing of stress  Recovery from psychological problems  Avoiding attention deficit disorder
  • 6. Setting priorities  Setting goals  Prioritize  Division of goals  Tasks list  Action plan  Deadlines
  • 7. Being efficient employee  Completing tasks accurately  Using less amount of time  Meeting deadlines  Cooperative despite doing your works  Multi tasking skills  Being fresh and controlling work load
  • 8. To be productive  Contributing to goals  Doing more as expected  Objectives completion  Others should rely on you  Accepting any tasks
  • 9. Balance in professional and personal life  Focusing on family matters  Spending time with family  leaving office on time  Completing tasks within given time  Having vacations  Parties and festivals
  • 10. Healthiness  Getting rid of psychological problems  Lower stress  Time for exercise  Procrastination  Happiness  Lower pressure of work
  • 12. ABC Analysis  Widely used technique  Ordering the tasks  prioritizing  A for urgent and important work to be done  B for important tasks but not urgent  C for tasks that are unimportant  Each section can be categorized more
  • 13. The Eisenhower Method  34th president of USA (1953-1961)  Important/Urgent quadrants are done immediately and personally  Important/Not Urgent quadrants get an end date and are done personally  Unimportant/Urgent quadrants are delegated  Unimportant/Not Urgent quadrants are dropped.
  • 14. "I have two kinds of problems, the urgent and the important. The urgent are not important, and the important are never urgent.“ ~Eisenhower
  • 15. POSEC Method  Prioritize - Your time and define your life by goals  Organize - Things you have to accomplish regularly to be successful  Streamline - Things you may not like to do, but must do  Economize - Things you should do or may even like to do, but they're not pressingly urgent  Contribute - By paying attention to the few remaining things that make a difference Prioritize Organize Streamline Economize Contribute
  • 16. Now you decide  Going for 20 days vacation ?  Meeting with staff of your department ?  Final report of 2015 ?  Clearance of the cheque ?  Calling to a client ?  Auditing at the end of the year ?  Gossips with your colleagues ?
  • 17. Make the time table of your daily routines, categorize them and use one of the techniques we discussed?
  • 19.
  • 21. More tips  Elimination of non- prioritized tasks  Keep work place well stocked  Controlling personal distractions  Creating focus  Using breaks  Life style changes  Be well rested  Keep on exercising  Reward yourself
  • 22. More Tips  Stop complaining about less time  Start work within five minutes  Ignore emails when you are doing urgent task  Social media is a disaster  Make your weekends joyful  Time focusing or noting  Ignore unnecessary conversation with clients or colleagues  Measure your results
  • 23. Results of Time Management  Flexibility  Lower stress  Better communication  Better reputation  A counted on employee  Clean and neat environment  Time for relaxation  Not late sitting at office  Intelligent planning
  • 24. Obstacles to effective time management Unclear objectives  Disorganization  Inability to say no  More than 1 supervisor  Interruptions  Too many things at once  Stress and fatigue  All work and no play
  • 25. Let me know your bad habits and distractions!
  • 26. Learn when to say NO! • You can’t do everything • Don’t undertake things you can’t complete • You are hired for one position • Your job responsibility is different from others • Remain consistent to your goals
  • 27. Consider your personal prime time Morning ? Evening ? Late Night
  • 28. Review  Conscious control of time spent on an activity to maximize benefits  To create effective environment, to set priorities, to be efficient, healthy and have balance in life we do time management  Time management techniques, ABC analysis, The Eisenhower Method and POSEC method  reputation, lower stress, counted on employee, flexibility and relaxation are the results of time management  Interruptions  Unclear objectives, disorganization, Stress and fatigue, too many things at once, more than 1 supervisor are the obstacles of time management  Say No when you cannot do everything and consider your personal prime time