Dispatch System Slideshow

XPERT IT SOLUTIONSDispatch SoftwareElectronic Dispatch BoardDisplays The Status Of Every Load, Truck, Trailer & DriverQuick Trip Settlement & Pay For Driver/Owners OperatorsSafety Reminders, Repairs Of Trucks & Trailers Fuel Tax (IFTA)Carrier Conformation, Customer Invoices, Receivable, Payables Integrated With Dispatch and Many More....... Ashwani Bij Hardip Manku 416-451-8942 647-296-7713 PH: 905-624-5959 Fax: 905-624-4296 1030 Kamato Road Suite#208 Mississauga Ontario L4W 4B6 www.xpertdispatch.cominfo@xpertdispath.com

Truck, Trailer, Driver, Vendor

TO ENTER A NEW TRUCK GO TO MASTER ENTRY CLICK ON TRUCK AND GO TO NEW

1.ENTER TRUCK # IN STATUS TAB CHOOSE COMPANY TRUCK OR OWNER OPERATOR ENTER OWNER OPERATOR PAID BY MILE RATE OR % RATE. CLICK ON SAFETY AND ENTER ALL SAFETY,INSURANCE,EMISSION, IT WILL REMIND YOU 15 DAYS BEFORE SAFETY EXPIRETY.NEXT STEP GO TO MASTER ENTRY CLICK ON TRAILER CREAT A NEW TRAILER,SAME PRCEDURE FOR DRIVER.

Customer, Shipper, Consignee, Carrier.

GO TO MASTWER ENTRY CLICK ON CUSTOMER CLICK ON NEW,CHECK ON CUSTOMER ENTER ALL THE INFORMATION FOR CUSTOMER ENTER THE FULL ADDRESS WHERE YOU HAVE TO SEND THE INVOICE IN SAME WINDOW WE CAN CREATE SHIPPER AND CONSIGNEE JUST CHEK ON LOCATION.

IF YOU SELL YOUR EXTRA LOAD TO OUT SIDE CARRIER THEN CREAT A NEW CARRIER, IN SAFETY TAB ENTER CARRIER INSURANCE AND OTHER EXPIERIES.AND CLICK ON SAVE

How To Enter Order Conformation

TO ENTER A ORDER CONFORMATION CLICK ON DAY TO DAY ENTRY CLICK ON ORDER CONFORMATION AND CLICK ON NEW GO TO NEXT >>>>>>

CLICK ON CUSTOMER THEN CLICK ON YELLOW TAB FOR CUSTOMER INFORMATION THEN CLICK ON SHIPPER FOR SHIPPER INFORMATION

DROP DOWN AFTER THE SHIPPER INFORMATION CLICK ON DROP DOWN TO ADD THE SHIPPER AND GO NEXT TAB FOR CONSIGNEE INFORMATION

ENTERED CONSIGNEE AFTER DROP DOWN AFTER ENTER CONSIGNEE INFORMATION CLICK ON DROP DOWN TO ADD THE CONSIGNEE

DROP DOWN BUTTON TO ADD THE MULTI SHIPPER AFTER ONE SHIPPER SELECT 2ND SHIPPER AND ADD IT TO CLICK ON DROP DOWN BUTTON

CLICK ON SAVE TO SAVE THE CONFORMATION ORDER CONFORMATION NUMBER

Electronic Dispatch Board How To Dispatch To Truck

1.After enter the order it will show here and ready for dispatch. 'CLICK IN BOX 5.CLICK SAVE BUTTON CLICK IN TRUCK BOX 3.CLICK IN DRIVER BOX 4.CLICK IN TRAILER BOX

During the dispatch it will give you reminder if any safety due for truck driver or trailer

After dispatched the order it will show you in the middle. It means truck on the road

If you don’t want to print the dispatch save it During the dispatch define the route you can print the dispatch for driver

2.Click on delivered check box if the load is delivered.(For only out bond loads) 3.Save It 1. Click on check box for load status

Green (in Bond Load) Red (Out Bond Load) Green Showing It is in bond Load Red Showing It is Out bond Load

1.Now We Have To Dispatch In Bond Load To The Truck Click On Check Box 2.After Click On Green Load Click On Red Load check box In The Middle For Dispatch 3. Click On Save To save the dispatch

Define The Final Route To Complete The Dispatch

You Can Change The City To Define The Route

1.After Select The City Click On Drop Down To Enter 2.After Drop Down Click On Save To Save The Trip

Out Bond And In Bond Proper Dispatched Load

To Complete The Round Trip Check On In Bond (Green ) Next Window Check On Delivered Then Competed Round Trip And Then Check On Trailer Status And Save Load Is Completed For Invoice

After Complete The Round Trip Now Time To Invoice Customer Click On Day To Day Entry Invoice Customer Click on New

Highlight Invoice If You Are Sending This Invoice For Factoring Check Mark Here If You Have Any Other Charges Like Lumper,waiting Time Etc. Click Here To Enter And Now Click On Print

HOW TO ENTER TRIP EXPENSE 1.ENTER ALL YOUR EXPENSE RELATED TO TRUCK & TRAILER (REPAIR,FUEL,PERMITS,TOLLS AND OTHER RELATED)IN TRIP EXPESE.

1.CLICK ON DAY TO DAY ENTRY CLICK ON TRIP EXPENSE

CLICK ON NEW TO ENTER THE EXPENSE

2.TRANSACTION DATE 1.PICK VENDOR 3.SELECT TRUCK 4.EXPENSE TYPE 5.SELECT STATE 6.SELECT CURRENCY AND ENTER LITRES AND AMOUNT 7.MARK FOR GST REFUND 8.CLICK ON DROP DOWN AND SAVE TO SAVE THE INFORMATION

AFTER DROP DOWN CLICK ON SAVE TO SAVE THE INFOR MATION

WHAT IS SPLIT LOAD? HOW TO SPLIT YOUR LOAD? SPLIT LOAD MEANS IF YOUR LOAD COMING FROM MONTREAL AND DRIVER ‘A’ BRING THE LOAD FROM MONTREAL AND DROP IN YARD AND DRIVER ‘B’ TAKING THIS LOAD TO USA THIS IS CALLED SPLIT LOAD.

1.TO SPLIT THE ORDER SELECT THE TRIP 2.CLICK ON MODIFY MAIN ORDER

1.CLICK ON SPLIT ROUTE 2.YARD LOCATION WILL SHOW AUTOMATICALY

ENTER CHARGES FROM DESTINATION TO YARD AND CORRECT DATE

CLICK ON DROP DOWN TO ENTER THE LOCATION

1.ROUTE IS ENTERED NOW 2.CLICK ON SAVE TO SAVE THE SPLIT ROUTE

IT IS SHOWING SPLITED LOAD 206A COMMING FROM OH TO YARD AND 206B YARD TO PQ

1.CLICK ON ORDER 2.CLICK ON MODIFY MAIN ORDER

1.CLICK ON SOLD TO CARRIER 2.CLICK ON CARRIER

1.SELECT CARRIER 2.SELECT THE PICK UP LOCATION FROM SHIPPER OR YARD 3.SELECT THE DROP LOCATION CONSIGNEE OR YOUR YARD

1.ENTER THE CHARGES(YOUR SELLING RATE TO THE CARRIER) 2.CLICK ON PRINT TO PRINT THE CARRIER CONFORMATION

PAY ROLL OWNER OPEREATOR DRIVER PAID BY COMPANY OWNER OPEREATOR (BY MILES) OWNER OPEREATOR (BY PERCENTAGE)

OWNER OPEREATOR DRIVER PAID BY COMPANY

GO TO DAY TO DAY ENTRY CLICK ON TRIP-POSTING/SETTLEMENT

CLICK ON DRIVER PAY BY COMPANY CLICK ON SELECT TRIP PICK UP TRUCK NUMBER

1. CHECK MARK IN THE BOX BY THE TRIP # 2.IT WILL SHOW YOU ALL YOUR EXPENSE IF YOU ALREADY ENTERED IN TRIP EXPENSE INCLUDED FUEL 3.CLICK ON ROUTE TO DEFINE THE ROUTE

WHEN YOU CLICK ON ROUTE IT WILL SHOW YOU ROUTE. DEFINE THE ROUTE ACCORDING TO DRIVER PAY ROUTE.

YOU CAN DO YOUR CHANGES HERE DROP DOWN BUTON TO DEFINE THE ROUTE HIGHLIGHT THE ROUTE 3.PUT THE MILES HERE AFTER COMPLETE THIS COLUM CLICK ON DROP DOWN

(AFTER ROUTE).CLICK ON DRIVERS YOU CAN PUT ALL THE DRIVER EXPENSE HERE TO PAY THE DRIVER OR DEDUCT THE DRIVER

IF IT IS NOT FINAL THEN CLICK ON SAVE 1.UNMARK HERE IF YOU ARE NOT PAYING CURRENCY WISE FINAL STEP TO CLICK ON POST IN G/L TO POST THE TRIP

OWNER OPERATOR PAID BY PERMILE

1.CLIC ON DAY TO DAY ENTRY 2.CLICK ON TRIP POSTING

PICK UP OWNER OPERATOR TRUCK #

1.CHECK MARK ON THE TRIP 2.IT WILL SHOW YOU ALL THE EXPENSE IF YOU ALREADY ENTERED IN TRIP EXPENSE

1.CLICK ON ROUTE TO MAKE A ROUTE 2.HIGHLIGHT TRIP TO ENTER THE MILE & CHANGE THE CITY

1.IF YOUR CITY NOT IN ORDER HIGHLIGHT TRIP GIVE THE STOP # AND CLICK ON DROP DOWN AND CLICK ON GET MILE TO MAKE IN ORDER OF TRIP 2.ENTERED THE MILES CHANGE THE CITY IF REQUIERED CHANGE THE DATE IF REQUIRED CLICK ON DROP DOWN BUTTON TO ENTER .ENTER MILES FOR ALL TRIP # 3.CLICK ON OWNER OPERATOR FOR NEXT STEP

TOTAL MILES RATE PER MILE 1.IF YOU WANT TO PAY ANY EXPENSE TO OWNER OPERATOR HIGH LIGHT EXPENSE TYPE

2.ENTER THE DESCRIPTION HERE 3.IF YOU ARE PAYING SELECT ADD IF DEDUTING SELECT LESS 1.ENTER THE AMOUNT & SELECT THE CURRENCY 4.CLICK ON DROP DOWN TO ENTER AND CLICK ON PAY ABLE

1.IF YOU ARE NOT FINISH YOU CAN SAVE TO CLICK ON SAVE 2.IF YOU HAVE FINISH UNMARK PAY CURRENCY WISE AND CLICK ON POST IN G/L TO POST THE TRIP

OWNER OPERATOR PAID BY PERCENTAGE

1.IN SELECT TRIP 2.IN SELECT TRUCK SELECT TRUCK

1.PICK UP THE TRIP IT IS SHOW ALL THE EXPENSE IF YOU ENTERED IN TRIP EXPENS AND AUTOMATICALLY DEDUCT FROM OWNER OPERATOR PAY CLICK ON ROUTE IF YOU WANT MAKE A ROUTE FOR % OWNER OPERATOR

OWNNER OPERATOR GROSS EANING 1.TO PAY OR DEDUCT SELECT EXPENSE 2.ENTER THE AMOUNT AND SELECT THE CURRENCY IN DESCRIPTION ENTER THE DESCRIPTION IN ADD/LESS IF YOU ARE DEDUCTING ENTER LESSS IF PAYING ENTER ADD AFTER ENTERING ALL THE INFORMATION CLICK ON DROP DOWN BUTTON TO SAVE THE IN FOR MATION AND CLICK ON PAYABLE FOR NEXT

1.IN PAYABLE IF YOU ARE PAYING CURRENCY WISE LEAVE IT MARK IF YOU ARE PAYING ONLY CANADIAN CURRENCY UNMARK IT 2.IF YOU ARE NOT FINISH CLICK ON SAVE TO SAVE THE INFORMATION 3.IF YOU HAVE FINISHED CLICK ON POST IN G/L TO COMPLETE THE PAY

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