Randy Williams gave a presentation on why organizations use SharePoint. He discussed common collaboration challenges such as information overload and distributed teams. SharePoint provides features to improve collaboration like team sites, document libraries, and lists. It also helps manage documents through versioning, check-in/out, and policies. SharePoint supports business processes with electronic forms, workflows, and connections to external systems. It makes information available through search and portals. Finally, SharePoint helps make better decisions with dashboards, Excel services, and data visualization tools.

1. Why I Use SharePoint? Randy Williams Enterprise Trainer & Evangelist randy.williams@avepoint.com Twitter: @tweetraw

2. About your speaker 20 years in IT developer, consultant, trainer, author At AvePoint Evangelist, Architect Three-time SharePoint MVP Lived in Singapore in 2009-2010 Currently based in San Diego, California

3. Today’s agenda Part 1 (2:00 - 3:10) Introduction & Overview Better Team Collaboration A better way to manage documents Improving everyday business processes Q&A / Break / Social (3:10 - 3:30) Part 2 (3:30 - 4:40) Sharing ideas, feedback and experiences Finding what you need Making information available to the right people at the right time Making better and faster decisions Closing Remarks / Q&A / Social (4:40 - 5:00)

4. Common challenges Transforming data into knowledge Retaining knowledge Collaborating effectively Increasing accountability and efficiency Making better, faster decisions Aligning operational and tactical duties with strategic plan

5. The Workplace Today Information Overload How can I prioritize and react to the ever-increasing volume of communications and be more productive? Global/Distributed Customers, Partners, and Teams How can I get a global organization to coordinate across boundaries? High Cost of Communications and Collaboration How can I leverage existing enterprise infrastructure and the Internetto lower communications costs? Disparate, Complex Networks How can I integrate my communications and collaboration networking infrastructures? 5

6. Business and IT Often Have Different Priorities Business Connecting people across boundaries Retaining and accessing knowledge Maximizing productivity and innovation Attracting and retaining talent IT Cost Manageability Integration and compatibility Scalability and extensibility Security and compliance 6

7. Who has used SharePoint?

8. Collaboration

9. How Do Organizations Collaborate Today? Issues & Limitations? Phone Consumer Social Networks Email Face-to-Face Fax Messaging File Shares Paper-based 9

10. Better Solutions are needed…. Lack of framework for future development Inconsistent user experience Isolated islands of information The cost of supporting multiple applications Difficulty providing access for external users A lack of integrated security Users who are unable to see the business value

11. What SharePoint IS… “A Browser Based Collaboration Platform”

12. What SharePoint DOES… SharePoint in Plain English: http://www.youtube.com/watch?v=s12Jb5Z2xaE

13. Secure, Cost-Effective Collaboration Collaborate securely across products, technologies, and organizational boundaries. Enterprise Extranet Internet Team Division Individual Business Applications (SAP, data warehouse, custom, etc.)

14. Overview of Collaboration Features Sites Libraries Lists

15. Collaboration in Action

16. A better way to manage documents

17. Document management frustrations I can’t find the document! Which file is the most recent? How am I going to merge all this together? Messy file shares I can’t access the file Security Location Device No way to undo editing mistakes Oops, I didn’t mean to delete *that* file

18. Overview of Document Management Metadata Versioning Check-in/out Approval and publishing Co-authoring Policies

19. Recognizing document lifecycle

20. Document management

21. Improving business processes

22. Process Challenges Low efficiency Low accountability Nothing documented / different interpretations Resolving cultural issues How to get off paper-based forms? Lack of tools to pull everything together Attempts to solve with just technology often fail

23. Automating routine processes Electronic forms Workflow Working with external systems

24. Electronic forms with workflow

25. Ready for a break? Q&A

26. Sharing ideas, feedback and experiences

27. Harnessing the power of social “Our staff is our most important asset” Capturing tacit knowledge Blogs aren’t just for the geeks Rating content Using tags and notes Tearing down walls Building communities

28. Supports phonetic name lookup and Wildcards Organization browsing Filter by focus, expertise, etc Recentcontent Finding People

29. Creating community knowledge Rich blogging experience Tag-cloud navigation Content rating Rich media embedded Comments and presence

30. Getting value from social experience

31. Finding what you need

32. Where does knowledge live?

33. What can SharePoint index? SharePoint content Documents and People File servers Exchange public folders Lotus Notes Internal and external web sites Other databases (line of business systems)

34. Ways to search

35. Enterprise search

36. Making information available

37. SharePoint is the glue that binds all of your other systems together Randy’s SharePoint Definition

38. Types of portals

39. Magic Quadrant for Horizontal Portals

40. Intranet portal

41. Extranet portal

42. Internet-facing portal

43. A few other examples… http://www.wssdemo.com/livepivot

44. Personal portal

45. Publishing content

46. Making better and faster decisions

47. Decision making features SP100 47 Dashboards withKPIs Excel Services for online data analysis Report Center Visio Services for visualization Pulling in data from external systems

48. Increasing insight Effective data analysis and decision-making with Excel Services Data Slicers Interactive PivotTables Dashboards and heat maps

49. Real-time updates with connectivity to any data source User Interaction with shapes, graphics, and hyperlinks Visualize data – creating knowledge Real-time, visual data Visio diagrams within a browser

50. Business insights

52. To BLOB or Not to Blob? Storage Optimization Demystified

53. Without Boundaries: Building SharePoint for Real Global Collaboration

54. Application Lifecycle Management: A Cautionary Tale

55. The Truth Behind SharePoint Recovery and Availability: Meeting you SLAs

56. Automating and Provisioning Change ManagementOr visit www.avepoint.com for more information

57. Mark your calendars Tracks

58. Q&A Randy Williams randy.williams@avepoint.com