Preparing for the REF: The HEFCE Open Access Policy
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Presentation on the HEFCE Open Access Policy, authored by the University of Salford
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Preparing for the REF: The HEFCE Open Access Policy
- 1. Preparing for REF2020: The HEFCE Open Access Policy
- 2. The minimum requirements 1. Deposit the final peer-reviewed draft (author accepted manuscript) of your paper in USIR within three months of acceptance for publication 2. The bibliographic record must be discoverable ASAP 3. The full text must be accessible ASAP (or once an embargo has elapsed)
- 3. What it applies to • All journal articles • Most conference proceedings o Only those with an ISSN o Not conferences that publish as part of a book series • Accepted for publication after 1 April 2016
- 4. Embargoes • REF main panels A and B: 12 months • REF main panels C and D: 24 months
- 5. REF 2014 96%of all submissions to REF 2014 could have complied with the policy
- 6. • If your output doesn’t meet the criteria you may still be able to submit it to the REF • There are a number of exceptions to the Open Access Policy • A list of the exceptions is available from http://www.salford.ac.uk/library/research/repository • Contact the USIR team for guidance, usir@salford.ac.uk Exceptions to the policy
- 7. What does non-compliance mean? If an output is submitted to the post-2014 REF that was: •an item within the scope of policy •but not compliant with all of the criteria •and no valid exception was recorded then the output will receive an unclassified score in the REF.
Notes de l'éditeur
- Discoverable means anyone searching the internet using a search engine should be able to find your output. USIR is indexed by Google. Accessible means anyone with internet access is able to search electronically within the text, read it and download it without charge. Deposit the metadata and full text of your output in USIR and we will make sure it is discoverable and accessible once the embargo period has elapsed.
- Analysis by HEFCE on the REF 2014 returns showed that 96% of outputs could have complied with the policy.
- Deposit exceptions (these outputs are considered out of scope of the policy): Individual was not employed by a UK HEI at the point of acceptance Individual was unable to secure the use of a repository Individual experienced a delay securing the final peer-reviewed text (e.g. for multi-authored papers) It would be unlawful, or present a security risk, to deposit the output Access exceptions (these outputs must still be deposited): Output depends on 3rd party content for which Open Access rights could not be granted The publication requires an embargo period that exceeds the stated maxima, and was the most appropriate for the output The publication actively disallows Open Access deposit, but it was the most appropriate title for the output Technical exceptions (these outputs are considered out of scope of the policy): At acceptance, the individual was at a different UK HEI that failed to comply A short-term technical failure within the repository prevented compliance An external service provider failure prevented compliance (e.g. a subject repository ceased to operate) Other exceptions There may be very unusual cases where an output could not meet the criteria for a reason not covered above. A short written explanation will be required Such cases should be extremely rare