Information Packet on 2011 NEAPS Vendor, Sponosr, Advertiser

1. Presents
Newport, RI
2011
2011 ANNUAL CONFERENCE
April 28th –30th 2011
Newport Hyatt Regency on Goat Island
Newport, Rhode Island
Industry Partner
Sponsor Packet
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2. PLATINUM SPONSOR - $7,500 – SOLD
 Logo/company name on Conference giveaway (tote bag, hat, shirts etc.)
 Logo/company name on Conference Booklet
 Logo/company name featured prominently on conference signage
 Logo/company name featured in pre-conference registration mailings
 Logo/company name on NEAPS Website
 Handouts to all participants attending the session
 Complete exhibitors package (refer to exhibitor’s section)
 Preferred location in exhibit hall
 Full page advertisement in the exhibitors section of the conference handout at registration or
pamphlet insertion with conference handout
 Tickets to all events
 Complete listing of conference participants
 Two nights of accommodations at The Water’s Edge
GOLD SPONSOR - $5,000
 Logo/company name on Conference giveaway (tote bag, hat, shirts etc.)
 Logo/company name on Conference Booklet
 Logo/company name featured in pre-conference registration mailings
 Logo/company name on NEAPS Website
 Handouts to all participants attending the session
 Complete exhibitors package (refer to exhibitor’s section)
 Preferred location in exhibit hall
 Full page advertisement in the exhibitors section of the conference handout at registration or
pamphlet insertion with conference handout
 Tickets to all events
 Complete listing of conference participants
 Complimentary Vendor Membership in state associations-value over $700
 Introduction of speaker and three minute time to introduce company summary at breakout
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3. EXHIBITOR - $2,000
 8’x10’ booth space in Exhibitor area with standard booth package (one table, two chairs, pipe &
drape)
 Full page advertisement in the exhibitors section of the conference handout at registration or
pamphlet insertion with conference handout
 Discounted conference guest room rates at Newport Hyatt at Goat Island, based on availability
 Complete listing of conference participants
 Tickets to all conference events
 Complimentary Vendor Membership in state associations-value over $700
 Introduction of speaker and three minute time to introduce company summary at breakout sessions
ADVERTISER - $500
 Advertisement in the sponsor’s section of the participant handout at registration
 Complete listing of conference participants
 Your provided material put in attendees registration packet
 Company Logo on conference promotional emails and on NEAPS website www.neaps.org
2011 NEAPS Sponsorship Opportunities
Exhibitor’s Booth is NOT Included if Purchased Separately
Thursday Night Cocktail Party - $1000
Friday Morning Continental Breakfast - $500
Friday Lunch - $1000
Friday Night Cocktail Party - $1000
Friday Night Dinner/Party Event - $2000
Saturday Breakfast - $500
Saturday Lunch - $1000
Individual Sessions - $500
All sponsorship prices include recognition at the specific event and opportunity for
sponsor to speak to the audience.
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4. New England Association of Personnel Services
Annual Conference 2011
Newport Hyatt Regency on Goat Island– Newport, RI
April 28th – April 30th, 2011
Application/Contract for Exhibit Space and/or Sponsorship
We, the undersigned company, do hereby make application to participate as an Exhibitor and/or sponsor in the Exposition
indicated by this contract and do hereby agree unconditionally to the terms of this contract to participate in the above
Exposition. We request NEAPS to reserve the following exhibit space for use at their association’s annual conference at the
Newport Hyatt Regency-Newport, RI starting with set-up on April 28, and exhibiting on April 28, 29, and 30th.
CHECK ALL THAT APPLY:
___ Platinum Sponsor ($7,500) Only one sponsor will be accepted
___ Gold Sponsor ($5,000)
___ Exhibit Booth Space Only ($2,000)
___ Advertiser ($500)
___ Event Sponsor $______
Single Exhibit Booth Space: 8’ deep x 10’ wide
Number of Exhibit Booth Space(s) you would like to reserve _____
Each Exhibit Booth space will include: (1) eight-foot table with drape (2) chairs.
We, in order to validate this contract:
1. Attach our check made payable to NEAPS/New England Association of Personnel Services for the cost of the requested
exhibit spaces as indicated above. Contracts not accompanied by the appropriate payment for the desired space(s) will be
delayed in processing and assignment of space.
2. Agree that we will remit the total cost for the requested space by attaching our check to this Exhibitors Contract. Failure
to make payment in full within 45 days prior to the event will result in forfeiture of any verbally reserved space.
3. Agree to the exhibit space assigned, even if not assigned to the choice location selected.
4. Specify that the products/services shown below are those that properly represent our company and are germane to this
exposition’s industry. Any changes made, regarding the products/services to be exhibited, will be forwarded to NEAPS, in
writing sixty (60) days prior to the conference opening.
5. Agree to indemnify and hold harmless the conference sponsor, the exhibit facility and the show management from any and
all liability, including attorney’s fees, due to our negligence and/or the negligence of our contractors, representatives,
exhibit appointed contractors, etc. through our/their presence or actions.
6. The Exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of Exhibitor’s
activities on the Hotel premises and will indemnify, defend and hold harmless the Hotel, its agents, servants and
employees from any and all such losses, damages and claims.
7. We understand that this contract will not be processed unless all requested information is given.
8. Authorized facsimile transmitted copies of this application/contract received at NEAPS office shall be binding legal
document if executed properly by both parties.
9. All vendors who use copyrighted music in their booths must have their own separate signed agreements with the
appropriate music association. Neither NEAPS nor the Hotel will be liable for any music copyright violations.
10. All vendors must certify that their equipment is fully covered by their own insurance for fire, theft, liability and general
comprehensive.
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5. New England Association of Personnel Services
ANNUAL CONFERENCE 2011
April 28th – 30th, 2011
Exhibitor Information
Company or Organization
_____________________________________________________________________________________
Street Address
_____________________________________________________________________________________
City State Zip Code
Telephone Number Fax Number
_______________________________________ _________________________________
e-mail address URL
Name of person(s) attending:
1._____________________________________ 2._____________________________________
3._____________________________________ 4._____________________________________
______________________________________ _______________________________________
Signature Date
Please return this signed and completed form along with full payment to:
Henry Glickel, CPC, CERS
Sales Recruiters, Inc.
85 Stiles Rd. Suite 104
Salem, NH 03079
Tel: 603-894-0007 x215
Cell: 603-770-7175
Fax: 603-894-6666
henry@salesrecruiters.com
Your exhibit space will be guaranteed upon receipt of this signed agreement and your payment in full.
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