1.
How to implement
meeting decisions
successfully
Dr. Ibrahim Koncak
International Ataturk Alatoo University

2.
Fundamental Questions
 So many decisions are made at institutional meetings but seldom all, if ever,
implemented and brought in life. Two questions emerge.
 Why are many decisions made at institutional meetings NOT implemented fully and
even some in occasions are forgotten all about?
 How can this situation be changed?

3.
Some reasons…
 Making non implementable
decisions
 Low Institutional capacity in regard
to the decisions
 Negligence either by staff or
administration
 Lack of feedback sections for
previous meetings
 Senior officials’ deliberate neglect
to some unpopular decisions
 Lack of economic means
 Natural Disasters
 Too many decisions by senior
officials low awareness by junior
ones
 Long meetings, too many meetings
 Deliberate, artificial agenda
setting to shadow previous
decisions!

4.
If followings are happening then
something is wrong!
 During the debate of one issue, several decisions are being made not
necessarily related to the core issue.
 Meeting attenders are commenting too much with completely new dimensions
and suggestions
 No voting in the end of the debate.
 There is no section in the beginning of the meeting to get feedback for
previous decisions.
 Decisions are not written down properly and responsible person is not
checking the implementation process.
 The mechanism to convey new decisions to broader staff is not working
properly.

5.
Some solutions…
 Make less decisions, more check and feedback
 Check if you have enough budget, time , and staff to implement.
 Avoid being perfect, no human action can be perfect, at least at the first try.
Something is always better than nothing.
 Decisions should be made with positive assumption rather than negative
approach. If the focus is on misuse of the product or opportunity then the
product becomes the goal rather than people who will use it.

6.
Some solutions… (cont.)
 Found a solid awareness of staff to decisions by creating effective way of
announcing the new decisions.
 There must be encouragement and punishment system; those implement
decisions should get praise whereas, others should get warning and if
necessary more.
 Quarterly, the made decisions should be read and not implemented ones be
filed and discussed.
 The end of the year reports’ fundamental source should be meeting notes.
 The staff should report for each and any task laid on him/her i.e. the task is
completed, half completed with explanation, not completed with
explanation.

7.
What is the most important?
 Sometime one point or task may seem to be the most important and vital for
one or some person(s).
 But at some point it becomes not important at all, SO never damage relations
or destroy all other things for it.
 Because nothing can be more important than keeping the team (staff)
motivated and dedicated through encouragement.

8.
 Thanks for your attention!