MIS for Project Monitoring and Evaluation

1. MIS for Project Monitoring & Evaluation
Prepared By: Visal Kith

2. (ADD ANOTHER GOOD PHOTO)
M&E System – Too many information to manage?
• How to collect the data?
• How to track all the activities progress efficiently?
• How to evaluate?
• How to track fund utilization?

3. 1. Data Collection Tools
Mobile device for data
collection to eliminate
paper based form.
1. Farmer Information
• ID Poor
• Wealth Ranking
2. Training Evaluation
3. Technology Adoption
4. Intervention Plan

4. 1. Data Collection Tools
Client PC – mainly for management and monitoring purpose.
Mobile Client – mainly for
data collection.
MIS Web Server & Database

5. 1.1 MIS Data Collection & Analysis
• Farmer ID Poor and Wealth Ranking Analysis is done in real-time
instead of months in traditional paper work process.

6. 2. A Tool for Management
• Beside data collection tool, we need a tool for the Technician,
Project Manager, Government and IFAD. Thus, we improve the
MIS in Phase 2 to fit that purpose:
– To do planning
– To monitor and review project Logframe progress
– To monitor fund utilization
– To analyze and compare result
– To monitor the overall project status and evaluate project
performance

7. 2.1 Project Monitoring & Evaluation System
• Set up &
configure
system
• Monitor
system health
• Provide
technical
support
• Monitor the
logframe &
update
progress
• Fund
utilization
• Report and
analysis
• Create data
collection forms
• View progress
report
• View yearly
comparison
result
• View analysis
Sync Form to Mobile Devices
Data submitted from mobile
System Admin M&E Management/Donor CEWs

8. 2.2 Logframe Analysis
• Timely data available to view and analysis in real-time anytime
anywhere.

9. 2.2 Logframe Analysis
• Comprehensive analysis can be done on each indicator.

10. 2.3 Expenditure Management

11. .2.4 Map It
• Offline map using Google Earth (created by Mr. Nicolas Savajol)

12. .2.5 Online Google Map Visualization
• We bring the map visualization to online and display data in real-
time using Google Map APIs. Image below show marker for each
household.

13. 2.5 Online Google Map Visualization
• The chart below show % of IGRFs with low risk and high risk
portfolios.

14. 2.6 Knowledge Management & Communication
• Distribute and sharing the information
Share To

15. 2013 2014 2015 2016
MIS Design
Jun 2013
MIS Initial
Deployment
Jan 2014
System Update
Jun 2014 Nicolas: Introduce
Google Earth Map
April 2015
Present
2016
System Update
Mar 2015
System Update on
Planning and
Online Google Map
Report
2.7 Timeline

16. 3. MIS Future Development & Integration
• The MIS is built with flexibility, so that we can develop more
modules or functionalities in the future such as:
– Planning such as procurement Plan
– Contract Management
– and more
• The MIS is built with Webservice APIs that allow integration with
third party system easily and share data via HTTP protocol.
Those third party systems could be Ministry Portal, Country or
Regional Portal or IFAD Strategic Framework System.

17. 4. Other Applications
1. ePadee (on Tablet) 2. MBWin Web Report (on Web)
3. Learning Video (on Tablet)

18. (ADD FINAL GOOD PHOTO)
Thank You
Visal Kith
We keep on moving forward.