2. City of Arlington
Facts and Figures
• Founded: 1876
• Population: 365,438
• Land Area: 99.5 square miles
• Six Public Libraries
• Four Independent School Districts
• Three Universities
• Visitors to Arlington 6.8 million
– Cowboys, Rangers, Six Flags
• Estimated Annual Spending $396M
Vision: Arlington is committed to being a pre-
eminent city, providing an exemplary environment
in which to live, learn, work and play.
3. City of Arlington
Facts and Figures
• There are 16 City Departments including
– Fire and Police
– Airport and Convention Center
• Three Major Construction Departments
– Public Works and Transportation
o City Streets: 1,100 miles
o Public Buildings: 161
– Water Utilities
o Storm Water Pipe: 238 miles
– Parks and Recreation
o Acres of Parks: 4,651
Mission: The City of Arlington enacts the will of the people
through their active, inclusive participation and provides the
services they demand in a quality, cost effective manner.
4. Requirements of CIP
Management
Manage 200 active construction projects
Track $50 million annual budget - multiple funding sources
Cost controls for budgets and expenditures
Comprehensive reports and dashboards
Standardize processes across the construction
departments
Reduce paperwork and increase efficiency
Enhance communications (internal and external)
14. Construction Happens in the Office Too
• Manage Projects / Programs
• Schedule Tasks / Resources
• Coordinate with Contractors
• Track / Monitor Progress
• Pay Expenses
• Track / Monitor Budgets
15. Construction Happens in the Office Too
• Manage Projects / Programs
• Schedule Tasks / Resources
• Coordinate with Contractors
• Track / Monitor Progress
• Pay Expenses
• Track / Monitor Budgets
LINK IT ALL TOGETHER
16. Improved Project Management
Improved Visibility of Project Information
Cost Controls to Prevent Overpayments
Standard Workflow
Reduced Paperwork
Increased Efficiency
Enhanced Communications
Visibility to Public (Open Records)
Easy to Carry into Field Bring Your Own Device Connectivity via Internet, WiFi, or Cellular Access via standard web browser or Smart Phone App
Structured Format Standard Project Information (Ensure same information collected for every project) Standard or Variable (Flexible) Routing Automatic Routing of Logs (Daily Diary or Field Reports)
Occurs in the Field (Don’t need to wait until back in the office) Sign-Off / Approval Forward to Next Person Documented Routing (Auditable) Attached to Project – for life of project
Quick Access to Specs and Plans Available Anywhere (in the Field) Can Redline or Mark-up Drawing
Any document format can be attached MS Word, MS Excel, etc. Pictures / Charts / Drawings / Designs Reports Invoices Estimates / Quotes Automatic Notification when change occurs (new or updates) Revision Control
Project Information collected closer to the source (in the field) Don’t have to wait until back in the office Quicker Routing for Approval or FYI Automatic Creation of Reports (status reports, task lists, etc.) Automatic Notification of changes to documents Automatic Routing – Inspector Daily Diaries or Field Reports
Additional Stakeholders: City Council City Management Program / Project Management Accounting / Budget Office Contractors / Consultants
Office staff is spread out over the City also Contractors and consultants have offices in other cities These stakeholders can be linked together via Internal Network and/or Internet
Standard Project Information Standard Procedures Standard Controls that are auditable Built-in Safeguards for Cost Route to External Stakeholders Access to Citizens and External Stakeholders via Web