The document discusses mass additions in Oracle Assets. It defines mass additions as adding multiple assets simultaneously without reentering data. The key steps covered are: creating a mass addition from payables invoice lines, preparing the mass addition by merging, splitting, and adjusting lines, posting the addition to create assets, and deleting the mass addition record. Statuses for mass addition queues like new, posted, merged are also outlined.

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Presents
Mass Additions
R12 Asset Management
A Webinar

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Disclaimer
 All other trademarks, service marks and logos used in this webinar are the
trademarks, service marks or logos of their respective owners.
 The views expressed in this webinar are views of the speakers and do not
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Agenda
 Understand What is Mass Additions?
 Mass Additions Features
 Pre-requisite steps for Mass Additions Process
 Mass Additions Process
 Create Mass Addition
 Prepare Mass Addition
 Post Mass Addition
 Delete Mass Addition
 Mass Addition Queue Statuses
 Quick Recap
 Q & A Session

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Understand Mass Additions
What is Mass Additions?
 Mass Additions word itself tells you about what it is? Asset addition is
done on the Mass scale without reentering the data, meaning when there
is any Asset Invoice received by organization, it has been recorded in both
payables and the Asset register as well.
 Mass Addition helps you to skip the repetitive work, also allows you to use
the entered information in other Subledger i.e. Oracle payables, projects
or other systems.
 For example: you can add new assets from Invoice lines brought over to
Oracle Assets from Oracle payables, or from CIP asset lines sent from
Oracle Projects.

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Mass Additions
Mass Additions can be done from below mentioned ways:

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Mass Additions Features
 Create Mass Additions
 Review Mass Additions
 Add to Existing Asset
 Merge Mass Additions
 Split Mass Additions
 Post Mass Additions to FA
 Clean Up Mass Additions
The above stated are the features of Mass Additions. We can do the above
mentioned tasks when we are add assets using Mass Additions.

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1) Define clearing accounts Under COA for Asset clearing accounts which is used for
asset category definition.
2) The create mass additions process picks Payables invoice line distributions
charged to asset clearing accounts.
3) Enter an invoice in Payables and match it to the outstanding purchase order
 Approve the invoice if necessary and Post the invoice to GL .
Pre-requisites steps for Mass Additions Process
Asset Clearing Account

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Asset Clearing accounts which is used for asset category definition.
Responsibility: Assets, Vision Operations (USA) Navigation: Set up > Asset Categories
This Asset cost Account will
be used when we will do the
asset addition.
This Clearing account will
be used in creating Payables
Invoices & Mass Addition
Process
Now lets check the Category set up in Asset Management

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Responsibility: General Ledger, Vision Operations (USA)
Navigation: Inquiry > Account
Now lets check the balance of this clearing account before
Payables Invoice in GL

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Mass Additions Process
 Use the Mass Additions process to add assets automatically from an external
source. Create assets from one or more invoice distribution lines in Oracle
Payables, CIP asset lines in Oracle Projects, asset information from another
assets system, or information from any other feeder system using the interface.
You must prepare the mass additions to become assets before you post them to
Oracle Assets.
 Create Mass Addition
 Prepare Mass Addition
 Post Mass Addition
 Delete Mass Addition

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Step 1: Create Mass Additions

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For Asset / Expensed Invoice Line Distributions To Be
Imported

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We got the Invoice from 25 IBM Corporation on 1st April, 2014 of $108,000.00
We have taken Computer PC and components of it as below:
Line Type Amount Distribution Account Description
1 Item $ 800.00 01-000-1625-0000-000 Cable
2 Item $ 1,200.00 01-000-1625-0000-000 24 Port Hub
3 Item $ 2,000.00 01-000-1625-0000-000 PC Invertor
4 Item $ 2,828.00 01-000-1625-0000-000 Prepaid/ Advance
5 Item $ 4,172.00 01-000-7710-0000-000 Tax
6 Item $ 10,000.00 01-000-1625-0000-000 High Speed Server
7 Item $ 12,000.00 01-000-4514-0000-000 Customer Service Fee
8 Item $ 24,000.00 01-000-1625-0000-000 Laptops
9 Item $ 51,000.00 01-000-1625-0000-000 Server Hardware
Asset Clearing Account used during invoice booking in
AP

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Entering Invoice in Payables
Responsibility: Payables, Vision Operations (USA)
Navigation: Invoices > Entry > Invoices

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Invoice Validation and Final Accounting

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Sub ledger Accounting of the Payables Invoice
Asset Clearing Account
Accounts Payable Account

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Responsibility: General Ledger, Vision Operations (USA)
Navigation: Inquiry > Account
Asset Clearing Account gets Updated in Ledger

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Responsibility: General Ledger, Vision Operations (USA)
Navigation: Inquiry > Account
Now lets check the balance of this Asset Cost account
before Mass Addition

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Mass Additions Create Process
Responsibility: Payables, Vision Operations (USA)
Navigation: Other > Request> Run
GL Date (Invoice Date)
Book (To which you want to add Assets)

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Step 2: Prepare Mass Additions

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Preparing Mass Addition Lines
Responsibility: Assets, Vision Operations (USA)
Navigation: Mass Additions > Prepare Mass Additions

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Now we will prepare the Server Hardware line before merging:
Prepare Server Hardware line for merging

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Fill the below information marked in red
Change it
to POST.
Prepare Server Hardware line for merging

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Select the Server Hardware line and click on Merge button

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See the Queue Status is changed after Merging

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Now we will prepare the Laptops line before Splitting:
Prepare Laptops line for Splitting
Physical Laptops
are four (4),
whereas, it
booked as a one
(1) in AP

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Fill the below information marked in red and complete the Asset Assignment
Select Laptop Line into 4 Laptops
Change it
to POST.

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Select the Laptops line and Click on Split button

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See the Queue is changed after Splitting

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Cost Adjustment for new Asset Addition
(Tag no. 25COMPUTER)

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Queue Status is changed to Cost Adjustment

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After Preparation of all Mass Addition Lines

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Step 3: Post Mass Additions

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Run Post Mass Additions program
Responsibility: Assets, Vision Operations (USA)
Navigation: Mass Additions > Post Mass Additions
Asset Book to which you
want to Add Assets.

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After Posting of all Mass Addition Lines

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Step 4: Delete Mass Additions

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Responsibility : Assets, Vision Operations (USA),
Navigation : Other> Requests> Run
Creating Accounting program (Final Post) in Assets

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Responsibility: General Ledger, Vision Operations (USA)
Navigation: Inquiry > Account
Balance updates in Assets Clearing and Asset Cost Account

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Mass Additions Queue Statuses
Queue Set By Meaning
NEW Set By Oracle Assets after line is
brought over from External source
New Mass Addition Line created, but not
yet received
ON-HOLD Set By you Its on Hold
POSTED Set By Post Mass Addition to Oracle
Assets.
Mass Addition line already posted
POST Set By you
Mass Addition line ready to become an
asset
DELETE Set By you Mass Addition line to be deleted
MERGED Set By Oracle Assets when merging a
line into another line
Mass Addition line already merged into
another line
COST-
ADJUSTMENT
Set By Oracle Assets after you have put
line in the Post queue
Mass Addition line is added to another
existing asset; ready for posting
SPLIT Set By Oracle Assets when spliting a
muti-unit mass addition line
Mass Addition line is already split into
,multiple lines

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Q and A Session

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