ILM

1. IBM Tivoli
Information Lifecycle Management
IBM approach to ILM
Jaime Contreras Fuset
Software IT Architect
jcontrer@co.ibm.com
© 2010 IBM Corporation

2. IBM ILM solution
Information Explosion
Information Week Survey:
70% say Regulations drive up storage demands,
businesses realizing they must classify, manage,
delete data - not just keep adding storage
Volume Variety Velocity
Every day, 15 petabytes of 80% of new data growth is An average company with
new information are being unstructured content, 1,000 employees spends $5.3
generated. By 2011, the generated largely by email, million a year to find
amount of digital information with increasing contribution by information stored on its
will grow to 988 exabytes documents, images, and video servers. 42% of managers say
and audio. they use the wrong information
at least once per week.
Information Week, “State Of Enterprise Storage Changing Priorities, Changing Practices”, Jan 2009. Delahunty, Steve
IDC: Expanding Digital Universe, 2007
2
2 IDC: "The Hidden Costs of Information Work" March 2005
Accenture: Managers Say the Majority of Information Obtained for Their Work is useless 2007 http://newsroom.accenture.com/article_display.cfm?article_id=4484
© 2011 Corporation

3. IBM ILM solution
Unnecessary Information Eclipses Your Necessary
Information
Unnecessary Necessary
Information Information
Over-Retained Valued
Irrelevant High Risk
Duplicated Compliant
How much of your information is over-retained, irrelevant or duplicated?
70% ... 80% ... 90% … How do you know?
Why would you want to archive any information that is not necessary to keep?
3
3 © 2011 Corporation

4. IBM ILM solution
Tiene “Information Indigestion”?
 Cómo administrar y proteger
una cantidad exponencialmente
creciente de información?
 Qué se debe mantener? Qué
debe ser eliminado?
 Dificultades para cumplir con
regulaciones?
 Empleados pasan 1 hora o más
intentando mantenerse por
debajo de la cuota de espacio
de correo?
 Degradación del rendimiento de
email, base de datos, CRM/ERP?
 Alto costo para recuperar
información requerida en litigios
legales?
4 © 2011 Corporation

5. IBM ILM solution
Problema Resuelto: Information Lifecycle Management
 ILM es el proceso de gestión de
la información desde la creación
hasta su eliminación reduciendo
costos de acuerdo al valor
cambiante de la información
 Donde aplica ILM?
– Almacenamiento
– Email
– Aplicaciones
– Cumplimiento de Regulaciones
– Gestión de Contenidos
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6. IBM ILM solution
Qué es ILM?
6 © 2011 Corporation

7. IBM ILM solution
Qué es ILM?
 ILM no es sólo hardware o software.
 ILM incluye procesos y políticas para gestionar la información.
 ILM ha sido diseñado pensando en que diferentes tipos de
información pueden tener valores diferentes en diferentes
momentos de su ciclo de vida.
 Una estrategia ILM permite predecir los requerimientos de
almacenamiento a futuro y controlar los costos puede ser
especialmente difícil a medida que el negocio crece.
7 © 2011 Corporation

8. IBM ILM solution
Qué es ILM?
 Con el fin de implementar de manera efectiva ILM, es necesario
determinar Cómo la información se crea, Qué cambios tiene en
el tiempo, Cómo se modifica, y Cuando se puede eliminar.
 La implementación de una estrategia de ILM puede ayudar a
crear un equilibrio económico sostenible que permite alinear los
gastos de almacenamiento con los objetivos de las empresas y
el valor de la información.
 Adoptar Tecnologías y procesos de ILM permite convertir la
estrategia de ILM en una realidad empresarial.
8 © 2011 Corporation

9. IBM ILM solution
IBM tiene una larga historia en ILM
Storage
Manager  Backup, archive, lifecycle management for a wide
 3590/3494 Enterprise class range of operating platforms
tape drives and libraries  Data protection for clients, databases, and
Multi-platform Data
Tape Storage since applications
 3584/LTO Midrange class Protection since 1993
1952 – IBM Tape – IBM Tivoli Storage  Archive API open and based on industry standard
tape drives and libraries
Drives and Libraries Manager (TSM)  Supports non-erasable, non-rewriteable disk
protection
Information
Lifecycle
Management
Content
 Enterprise Storage Server – high Manager  Records retention and lifecycle
availability/function for Windows, Linux, management
Disk Storage since Unix, zSeries, iSeries servers Content Management  Digital rights and distribution
1960 – IBM Disk  FAStT – midrange disk storage for since 1988 – IBM DB2 management
Content Manager (CM)  Multimedia streaming
Windows, Linux, and Unix servers
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10. IBM ILM solution
Porqué ILM?
 Con el fin de gestionar su negocio de manera eficiente, se
requiere un acceso rápido a los datos almacenados.
 El entorno empresarial de hoy en día, se enfrenta a desafíos
cada vez mayores:
– Explosión del volumen de información digital
– Costo creciente de la gestión del almacenamiento
– Cumplimiento de Regulaciones
– Procesos manuales de Negocio y TI que son cada vez
más complejos y propensos a errores
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11. IBM ILM solution
Valor de los datos para el Negocio
Not all data is created equal, and the value of that data to
business operations fluctuates over time
The existence of the data lifecycle means that all data cannot be treated the
same
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12. IBM ILM solution
Ciclo de Vida de la Información
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13. IBM ILM solution
Proceso de gestión del ciclo de vida de la información
Niveles de servicio Clasificación de datos
Planificación
Clases de información
Diseño y definición de
capas de almacenamiento
Políticas ILM
Producción
Ejecución Mejora continua
Monitoreo
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14. IBM ILM solution
Políticas de ILM
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15. IBM ILM solution
Elementos de ILM
Almacenamiento por capas
Retención a largo plazo
Distintos niveles jerárquicos
Objetivos de control de riesgo
tecnologías SAN avanzada
Objetivos de cumplimiento
disco empresarial
Mejora de gestión de contenidos
discos de rango medio
Tecnología de gestión de registros
cintas
El proceso de gestionar la información, desde su
creación hasta su eliminación, tal que se alinea el
costo con el valor cambiante de la información
Gestión de ciclo de vida Gestión de archivado por políticas
Establecer políticas Enfoque a mejorar desempeño de
Automatizar aplicaciones como bases de datos,
Mover datos entre diferentes aplicativos de misión crítica, correo,
sistemas de respaldo etc.
15 © 2011 Corporation

16. IBM ILM solution
En varios aspectos ILM ayuda a reducir costos y riesgos
 Retention, storage, consistent
Reduced Risk Compliance execution
 Privacy, obfuscation, compliant
Benefits  Access and information sharing
Discovery  eDiscovery across content
 Retention and destruction consistently
enforced
ROI  Reduce business resource time
Improved
Reduced Cost Business and IT spent on finding and formatting
Efficiency content
 Reusable resources
Hardware
Storage and • Reduce storage and retrieval costs
Software Retrieval • Reduce data management costs
Investment
Implementatio
n Services • Improve performance: Intelligently
move inactive or infrequently
Maintenance accessed content, helping improve
system and process efficiency and
Training user productivity
16 © 2011 Corporation

17. IBM ILM solution
Enterprise Information Management Blueprint leverages the IBM unified solution for
ILM Line of Business Applications
ENTERPRISE CONTENT
Structured Data – 20% Unstructured Data – 80%
Data
Application A
Or acle Warehouse Mainframe
DB2, VSAM, Files, Pkg Apps Paper Docs. Files E-mail SharePoint
Application B
DB2 LUW
IIW
Adabase
InfoSphere IBM Content Collector, Capture and Classification
Content Analytics &
Assessment
Guardium Discovery
FileNet P8 ECM Platform
OPTIM Content
Content Process Application
Search
Engine Engine Engine
App Retirement Data Growth Engine
Data Find Redaction
Test Data Mgmt Data Privacy eDiscovery Records Manager
DATA MANAGEMENT SOLUTION ECM COMPLIANCE SOLUTION
The IBM unified solution helps the Addressing operational cost and risk
business: vulnerabilities:
• Identify content in silos • Unprecedented levels of regulatory/litigation
• Understand the business value Storage risk
• Secure, Retain, Dispose Tivoli Storage Manager • Expensive storage (electronic and physical)
• Guarantee that it is discoverable • Poor decision-making
• Have quick access to it when required. Tier 1 Tier 2 Tier n • Duplicate efforts
17 © 2011 Corporation

18. IBM ILM solution
Enterprise Information Management Blueprint solution components
Line of Business Applications
ENTERPRISE CONTENT
Solution Components
Structured Data – 20% Unstructured Data – 80%
• Guardium – Identify users and access while enforcing rules and
Data
Application A
Or acle Warehouse Mainframe policies
DB2, VSAM, Files, Pkg Apps Paper Docs. Files E-mail SharePoint
Application B
DB2 LUW
IIW • InfoSphere Discovery – Automates analysis of data and data
Adabase
relationships for complete understanding of data assets
• Optim for Data Growth – Manages data according to its value,
InfoSphere moving low value data to Capture and Classification
IBM Content Collector, archives which improves application
Content Analytics &
performance, reduces overall infrastructure costs, and allows for
Assessment
Guardium Discovery tiered storage FileNet P8 ECM Platform
strategies.
• Optim Application Retirement – Provides the capabilities to
OPTIM Content
decommission redundant or obsolete applications while retaining
Process
Content historical data. Application
access to Search
Engine Engine Engine
App Retirement Data Growth Engine
• Optim Data Find – Provides the ability to access and run
Data Find Redaction advanced queries against the archived and decommissioned
data.
Test Data Mgmt Data Privacy eDiscovery Records Manager
• Optim Test Data Management – Create realistic and
manageable test environments; speeds application delivery while
DATA MANAGEMENT SOLUTION improving test coverage and quality. SOLUTION
ECM COMPLIANCE
• Optim Data Privacy – Data masking solution to protect sensitive
data in non-production environments. Allows for consistent
obfuscation of sensitive data while maintaining contextually
correct data to preserve integrity of test data.
Storage
Tivoli Storage Manager
• Optim Data Redaction - Masking for unstructured documents
Tier 1 and data.
Tier 2 Tier n
18 © 2011 Corporation

19. IBM ILM solution
Enterprise Information Management Blueprint solution components
Line of Business Applications
ENTERPRISE CONTENT
Structured Data – 20% Unstructured Data – 80%
SolutionData
Application A
Or acle
Components
Warehouse Mainframe
DB2, VSAM, Files, Pkg Apps Paper Docs. Files E-mail SharePoint
• Content Collector IIW
Application B
DB2 LUW – Collects and controls
Adabase
documents on network file shares,
SharePoint and email with support for de-
duplication capabilities to help further reduce
IT infrastructure InfoSphere
costs. IBM Content Collector, Capture and Classification
Content Analytics &
Assessment
Guardium Discovery
• Classification Module – Content-based
classification with a traditional rule-based FileNet P8 ECM Platform
classification that analyzes the full text of
OPTIM Content
documents and emails Content Process Application
Search
Engine Engine Engine
• Records Management - Enables
App Retirement Data Growth Engine
organizations to securely capture, declare,
classify, store and dispose of electronic and
Data Find Redaction
physical records.
eDiscovery Records Manager
• eDiscovery -Mgmt
Test Data Enables legalData Privacy and
professionals
litigation support specialists to conduct early
DATA MANAGEMENT SOLUTION
case assessments, prepare for Meet and ECM COMPLIANCE SOLUTION
Confer discussions, and refine the collection
of case-related ESI to help dramatically
reduce eDiscovery review costs.
Storage
Tivoli Storage Manager
Tier 1 Tier 2 Tier n
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20. IBM ILM solution
Caso de Referencia
20 © 2011 Corporation

21. IBM ILM solution
Caso de Referencia
21 © 2011 Corporation

22. IBM Tivoli
Information Lifecycle Management
IBM approach to ILM
Preguntas? Jaime Contreras Fuset
Software IT Architect
jcontrer@co.ibm.com
© 2010 IBM Corporation

23. IBM ILM solution
23 © 2011 Corporation

24. IBM ILM solution
IBM Tivoli Storage Manager
24 © 2011 Corporation

25. IBM ILM solution
IBM ECM – CommonStore
SAP, e-Mail (Lotus/Exchange) archiving to CommonStore
CommonStore data protection – archive/recovery using TSM
25 © 2011 Corporation

26. IBM ILM solution
Archivado y Retención de bases de datos
Extract
Producción Archive
Restore
Acceso Universal a los
 Optim mueve de forma segura datos Datos
históricos o inactivos a un archive
 Lee los datos archivados
transparentemente
Reportes, Acceso de Aplicaciones
 El archive se puede acceder de varias
formas
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27. IBM ILM solution
ILM implementation methodology
IBM TotalStorage Productivity Center for Data is a key
component to gather critical ILM storage data
27 © 2011 Corporation

28. IBM ILM solution
TPC Administration Portal
 TPC now ships with the
TPC Integrated into TIP Navigation Tree Tivoli Integration Portal
 Integration with TIP
enables single
management dashboard
Start Button to Launch TPC GUI for many Tivoli products
 Common security
enables role-based
authorization across
products
 Common reporting
interface provides ability to
generate custom reports
merging data from multiple
products
28 © 2011 Corporation