Group Component

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1. INTRODUCTION
1.1 PROJECT DESCIRPTION
The project is named "Taylors Sport Complex Construction Project", involves the
construction of a sport complex in Taylor's University Lakeside Campus, Subang Jaya,
Selangor, Malaysia. The land has a total area of 68,797 square meters and it is owned and
managed by Taylor's Education Group Sdn Bhd.
The Taylor’s sport center will be a full-service multisport complex situated along the
Taylor’s University Lakeside Campus jalan Taylors, Subang Jaya, 47500, Subang Jaya,
Selangor. The Taylor’s sport and recreation area located beside the car park zone G and F
and also near to the Academic block E. There are currently a semi-indoor basketball court
and two tennis courts. Propose to upgrade and renovate the current sport center is due to
high demanding sport facilities.
Selected site

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Location of the site
Current Taylor’s University’s sport and
recreation area

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We have done some site analysis about the current sport and recreation area of the
Taylors University and we found that there are some reason why the renovations and
upgrade is needed.
1) Fails to provide sufficient sport court for Taylor’s student.
2) Surrounding of the sport area is lack of greenery area.
3) The facilities too old and need to repair.
4) Only some sport can be perform.
The agreement of this project brief is estimated to be signed on 29th July 2013 and the
whole construction is estimated to take about 7 months.
1.2 PROJECT BACKGROUND
Taylor's University Lakeside Campus is a Subang Jaya Lake area on the outskirts of
Kuala Lumpur has had many incarnations—first it was a tin mining field, then an illegal
dumpsite, finally it became a squatter occupied by the homeless.
After a major rehabilitation program, the site has been transformed into an international
school in 2010—Taylor’s Lakeside Campus now sits on the banks of the lake, wrapped
closely around the water’s edge. The university takes advantage of this natural water
body, formed initially by early mining activities, to formulate its environmental strategies
and revitalize it into a key part of the campus.
1.3 PROJECT OBJECTIVES:
The main objectives of the project are:
1. Provide balance life for students.
2. Provide the sufficient facilities for students to perform their sport.
3. Increase the types of sport facilities in the campus.
4. Provide a better quality service.
1.4 PROJECT SCOPE
In this project, the department aims to build a sports complex which is semi- indoor.
There will be 3 floors which will have 2 Futsal courts, 6 badminton courts, 2 basketball
courts respectively. The purpose of building the sports complex is for the students'
entertainment and their free time.
The scope of the project is a 50m x 50m sports complex with 2 basketball courts each
measuring 28m x 15m, 6 badminton courts each measuring 13.4m x 6.1m and 1 Futsal
court measuring 25m x 42m.

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1.5 KEY to Success
1) Atmosphere of facility: By creating an unmatched "cool" atmosphere in The
Supreme Courts through the use of first class equipment, floors, colors, and big
screen TVs, people will want to frequent our facility often and our ability to retain
members will be enhanced.
2) Knowledgeable/qualified staff and management: By providing the users of the
facility with knowledgeable and qualified staff who show genuine concern for the
patrons, people will feel comfortable and confident that The Taylors Sport
Complex can meet all of their sport and fitness needs.
2. SPECIFICATIONS
2.1 RISK
Funding: In case the funding is not enough, the project will be slowed down, postpone or
worst, abandoned.
Approval: The Authority’s approval will really affect the project, in case the Authority
do not give out an approval for the project, the project cannot be carried out.
Failure to attract or retain top talent: If we cannot find the right talent for the
construction, there might be some problems that will be triggered and it might need to
take a longer time that will trigger more problems in the future, e.g. client will lose their
interest in the project.
Injury to workers: In case something like this happens, problems will be triggered, e.g.
the cost of the treatment.
2.2 CONSTRAINTS
Pollution: The remnant of the construction materials will pollute the surroundings of the
construction site, during the construction work. The sound of the construction work will
disturb the activity around the construction site and will distribute to a sound pollution.
Safety: The safety around the construction site will be hard to guarantee, the construction
process and materials might endanger the safety of people passing by near the
construction site.
Inconvenient: The students not allow performing their sport during the construction
period. And they need to find the other places to do their activities.

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2.3 ASSUMPTIONS
The Taylors Sport Complex will be a full-service multisport complex.
The operation hours will be from 6a.m. - 12a.m.
The user will be the students of Taylors University.
The staffs are from the department of Taylor’s facilities management team.
Students can perform their sport in the campus.
It will help in our campus facilities improvement.
It will help the students have a healthier life by having sport activities.
2.4 TIMESCALE FOR PROJECT

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3. PROJECT MANAGEMENT TEAM
3.1 TEAM MEMBERS
Key Members Person-in-charge Company Company Address
Architect Kishant Kumar
Landscape Architect Ronn Chua GREN Landscape
Service
L-2-02, Level 2,Sunway
Pyramid Shopping
Mall, 46510 Petaling
Jaya, Selangor
Structural Engineer Calv Chee
Contractor Teo Chong Yih CY contracting
berhad
No. 1 Jalan Besar
47500 Subang Jaya,
Selangor Darul Ehsan
Malaysia
Quantity Surveyor Jake Sia Chyi Sern (CSS)Chyi Sern
Surveyors
Level 2, 123 Monopoly
Lane, Derry 12345,
Bandar Puteri,
Selangor,47100,
Malaysia
3.2 OBJECTIVES
To completely understand the students' needs and plan, design and build a sport complex
for the student.

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3.3 TASKS
Architect
Observe construction of Taylors Sport Complex to ensure that site work will meet
the specifications of construction documents when the construction have
completed.
Submit modification of the design of Taylors Sport Complex during construction
to contractor.
Adapt a project to real life site conditions, correct errors and remedy omissions to
the construction documents.
Provide an estimate for the cost work Taylors Sport Complex. As cost
requirements change, architect has to update and refine cost estimate and share
the information with contractor and owner.
Architect recommends alternative solution to resolve any variations to original
budgets.
Conduct an assessment of the site for the owner
Consider the operations and performance of the facilities and make
recommendations for maintenance and improvement.
Landscape Architect
Overseeing the design of a variety of projects, including urban regeneration schemes,
pedestrian schemes, road or retail schemes, and maintaining the character of sites of
natural beauty;
Establishing general landscape requirements with clients;
Conducting preliminary studies of the site (including contours, soil, ecology, buildings,
roads);
Assessing a site's potential to meet the client's specifications;
Carrying out environmental impact assessments;
Seeking and taking into account the views of local residents, potential users, and parties
with a vested interest in the project;
accurately preparing and presenting detailed plans and working drawings, including
applications, construction details and specifications for the project using computer-aided
design (CAD) packages or similar design software;
Presenting proposals to clients, dealing with enquiries and negotiating any amendments
to the final design;
Matching the client's wishes with your knowledge of what will work best;
Contacting and coordinating manufacturers and suppliers;
Putting work out to tender, selecting a contractor and manager (mainly for larger
projects), and leading cross-functional teams;
Making site visits;
Ensuring deadlines are met;
Liaising with other professionals on the project;

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Monitoring and checking work on-site (on large projects, landscape managers may do
this type of supervisory work);
Authorizing payment once work has been satisfactorily completed;
Attending public inquiries to give evidence if necessary;
Generating new business opportunities.
Structural Engineer
Design structures to withstand stresses & pressures (Do not bend, twist, collapse or
vibrate, remain strong and secure throughout their use.
Choose appropriate materials to meet design specifications
Analysis configurations of the basic structural components of Taylors Sport Complex
Calculate pressure, stress & strains that each component (beam & lintel) will experience
from other parts of the structure due to human use or environmental pressure.
Liaising with architect to agree an safe designs and fit the aesthetic concept of
construction
Considering the strength of various material
Examining structures at risk of collapse and advising how to improve their structure
integrity
Making drawings, specifications and computer models of structures for building
contractors.
Investigating ground conditions and analyzing results of site tests
Applying expert knowledge of the forces that act on various structure
Use computers and computer-aided design (CAD) technology for simulation process.
Contractor
To perform and complete a task that is assigned or created
Checking whether the clients are aware of their duties
Cooperate with other working parties
Consult with the workers in good time
Provide workers under their control with relevant information
Ensure the structure is built as per drawings
Lease with consultants, sub-traders and owner to achieve the common goal of work being
completed on time.
Applying for building permits
Securing the property
Managing personal on site
Providing temporary utilities on site
Providing site surveying & engineering

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Disposing or recycling of construction waste
Monitoring schedules & cash flows
Maintaining accurate records
Quantity Surveyor
Preparation of Feasibility Studies
Estimating to define project budgets
Analysis of the effect of design changes on the project budget
Cost planning to refine the budget as the design documents develop
Preparation of Bills of Quantities to assist in the tender process
Provision of cost control services during construction
Assessment of the contractor’s progress claims
Assessment of variation and delay claims
Procurement of subcontractors and labour to carry out specialist trade works
Negotiation and settlement of accounts
Monthly forecasting and cost reporting
Monthly negotiation and agreement of payments for works carried out
Determination of the final project cost
Preparation of tax depreciation reports for investors and property owners
Expert witness reports to assist in the settlement of building disputes
4. STAKEHOLDERS
These are the stakeholders have so far been identified for the project:
4.1 PRIMARY USERS
The students of Taylor's University Lakeside Campus, especially for students who love
sport and wanted to perform their sport activities in the campus.

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4.2 GOVERNMENT AND STATUTORY AUTHORITIES
THE APPROVAL
no Procedure
1 Submission to Local Authority through OSC
Builders can apply for all the pre-building approvals at the One Stop Center of the
Municipality of Kuala Lumpur. However, the builder still needs to visit each of the
agencies that provide the pre-approvals in order to obtain confirmation. The One
Stop Center charges a processing fee of MYR 480. This process is partly regulated
by Federal Territory (Planning) Act, 1982.
Agency: Subang Jaya Municipal Counsil MPSJ
2 Obtain Development Order (DO) from Planning Dept
Planning permission, which is issued as a Development Order by the Planning
Department of the local authority, authorizes development of the land. The permit is
valid for 12 months, within which time construction must begin.
The processing time for the applications is usually as follows:
• 120 days for large-scale projects (consisting of complicated development plans,
buildings of more than five levels, construction involving layout plans for a
development area of more than 2 acres, or projects affecting the population density
and change of zone area)
• 60 days for mid-scale projects (requiring construction plans of buildings of fewer
than five levels, a temporary change in land/building usage involving a land area of
fewer than 5,000 square feet or involving changes/additions/alterations made to the
available shops/housing units)
• 45 days for small-scale projects (involving suggested additions/changes/alterations
to existing bungalow units, two-story units and terrace units, and new bungalow units
built in accordance with approved layout plans only)
3 Obtain Water Approval
Water related approvals are regulated by Water Services Industry Act 2006, section
45
Agency: Water Authority SYABAS
4 Obtain Sewerage Approval
Agency: Sewage Services Department IWK
5 Obtain Fire Safety (Arch) Comment

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Fire safety procedures are regulated by Fire Services Act 1988 and Uniform Building
Bylaws 1984 (Chapter 8)
Agency: Fire Department
6 Obtain Hoarding & Signboard Approval
7 Obtain RORO Bin Approval
8 Obtain Earthwork Approval
9 Obtain Road and Drainage Approval
10 Obtain Landscape Approval
11 Obtain Street Lighting Approval
Street lightning regulations are governed by Street, Drainage and Building Act, 1974
12 Obtain Car Park Approval
13 Obtain MSMA and SPAH Approvals
14 Obtain Building Plan Approval
The approval of the building plans authorizes construction of the building within 12
months from the date of approval. Approval is granted by the Building Department of
the local authority.
The filing fees for the application for building plan approval are MYR 10.00 per 10 sq.
m. or any part thereof (a minimum of MYR 100.00) under the First Schedule of the

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Federal Territory of Kuala Lumpur Building By-Laws of 1985. In the case here,
involving a 1,300.6 sq. m. built-up area, the application fee would be MYR 1,300.60.
15 Obtain Fire Safety (M&E) Approval
16 Obtain Permission to start work from Building Department (KMB)
17 Notification to start Earthwork from Engineering Department (B FORM)
18 Notification to Start Sewerage Work (PDC 6)
19 Request sewerage inspection
20 Sewerage inspection
21 Sewerage report
22 Request Road & Drainage Clearance
After construction has been completed, a final inspection is conducted by the
Building Department to issue its approval. Approval is granted only after all approvals
are obtained from the various departments listed in the development order, and is
meant to ensure that the construction has been completed in compliance with the
approved building plan and the requirements listed in it. The period of 3 to 4 months
is just an estimate and might vary with the time it takes the various other departments
or agencies to issue their approvals.
The Building Department supervises the construction work stage-by-stage by

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conducting on-site inspections and reviewing the progress report usually submitted
by the architect after each stage.
23 Road and Drainage Inspection
24 Road and Drainage Report
25 Request Sewerage Clearance
26 Sewerage Inspection
27 Sewerage Report
28 Request Fire Safety Clearance
29 Fire Safety Inspection
30 Fire Safety Report
31 Request Water Clearance
32 Water Inspection
33 Water Report
34 Deposit G1 - G21 Forms and F Form to OSC
The Certificate of Completion has been introduced substituting the Certificate of
Fitness for Occupation in 2007. Upon the coming into force (in force from November

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27, 2007) of By-Law 23 of the Building (Federal Territory of Kuala
Lumpur)(Amendment) By-Laws 1985, the Certificate of Completion is issued when
forms G1 to G21 in respect of stage certifications as set out in the Second Schedule
of the By-Laws 1985 have been duly certified and received by the principal
submitting person. This person must also certify in Form F that the construction and
completion of building was under his supervision and that to the best of his
knowledge and belief the building has been constructed and completed in
accordance with the Act, the By-Laws and the approved plans.
35 Deposit G1 - G21 Forms and F Form to Board of Arch / Eng Malaysia
A copy of forms G1 G2 should also be submitted to the Order of Architects and
Engineers of Malaysia
Agency: Board of Architects’ and Engineers of Malaysia
36 Obtain Water Connection
37 Obtain Telco Connection
Agency: Telekom Malaysia (Telco)

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5. BUDGET
5.1 PRELIMINARY BUDGET STRUCTURE
Start-up Requirements
Start-up Expenses
Legal RM30,000
Air Structure RM415,000
Hardwood Floors RM160,000
Basketball Rims, Stands... RM55,000
Exercise Equipment and Misc. RM150,000
Stucco RM8,000
Block Fence RM90,000
Concrete Footings and Slab RM185,000
Site Preparation RM20,000
Consultants RM3,500
Mechanical RM25,000
Second Floor Development and Offices RM210,000
Office Equipment RM65,000
Paving and Landscaping RM112,000
Management Fee RM100,000
Promotional Costs RM40,000
Design Fees RM30,000
Land RM465,000
Total Start-up Expenses RM2,163,500
Start-up Assets
Cash Required RM336,500
Start-up Inventory RM0
Other Current Assets RM0
Long-term Assets RM0
Total Assets RM336,500
Total Requirements RM2,500,000

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Start-up Funding
Start-up Expenses to Fund RM2,163,500
Start-up Assets to Fund RM336,500
Total Funding Required RM2,500,000
Assets
Non-cash Assets from Start-up RM0
Cash Requirements from Start-up RM336,500
Additional Cash Raised RM0
Cash Balance on Starting Date RM336,500
Total Assets RM336,500
Liabilities and Capital
Liabilities
Current Borrowing RM0
Long-term Liabilities RM1,250,000
Accounts Payable (Outstanding Bills) RM0
Other Current Liabilities (interest-free) RM0
Total Liabilities RM1,250,000
Capital
Planned Investment
Investor 1 RM100,000
Other RM450,000
Additional Investment Requirement RM0
Total Planned Investment RM1,250,000
Loss at Start-up (Start-up Expenses) (RM2,163,500)
Total Capital (RM913,500)
Total Capital and Liabilities RM336,500
Total Funding RM2,500,000

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5.2 EXCLUSIONS
The Taylors Sport Complex will be a full-service multisport complex situated along
Taylors University lakeside, Subang Jaya, Selangor. There are currently no other sports
facilities like this one anywhere in Subang Jaya. This plan will be used to define the
scope of our services, as well as a means of gaining the necessary investments to open the
facility. It will also be used on a continual basis in the evaluation of The Taylors Sport
Complex mission, goals, and objectives. The keys to success for The Taylors Sport
complex are our ability to provide the best service and facility, creating an unmatched
"cool" atmosphere where people will like to be, and hiring qualified/certified and
knowledgeable staff to aid in the running of our programs and leagues.
5.3 Mission
The Taylors Sport complex is a multisport and fitness complex designed to be used by
the students of Taylors University and the surrounding areas. It is our mission to provide
the best programs, staff, and equipment, to fully meet the various sports and fitness needs
of Taylor’s students, to provide an ideal place for students to perform their sport activity.
Besides providing an excellent service for students, The Taylors Sport complex is
determined to create an unmatched sporting atmosphere that will add to the enjoyment of
every student and employee of the facility. Dedicated to the community, The Taylors
Sport complex strives to support and sponsor community events, as well as host them
whenever possible. Our hope is that through the use of our facility, members' enjoyment
and appreciation for sports, fitness, and for life will be enhanced.

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6. Reference documents/ resources
6.1 Reference link
http://www.bplans.com/multi_sport_complex_business_plan/services_fc.php#.UfVA5qI
3BXk
http://www.rehdainstitute.com/research-a-resources/property-development/osc.html
http://www.reference.com/motif/computers/sample-of-a-tender-document
http://www.peeplo.com/search/?q=example%20tender%20document&type=web&fro
m=adg159
http://www.techrepublic.com/article/help-for-writing-a-project-brief/
http://blog.archability.com/?p=91
http://www.google.com/url?sa=t&rct=j&q=project%20brief&source=web&cd=8&cad=rj
a&sqi=2&ved=0CEMQFjAH&url=http%3A%2F%2Fwww.pmadvice.co.uk%2FUserFiles%2F
File%2FFree%2520Downloads%2FProject%2520Brief.doc&ei=rUX1UaD4K4vM9AS564HA
BQ&usg=AFQjCNH7zb6QZaFy1DJ46CW1pEKe5O7D6g&bvm=bv.49784469,d.eWU
http://www.designingbuildings.co.uk/wiki/Project_brief
http://projects.oucs.ox.ac.uk/spbp/SPBPprojectBrief.pdf
http://www.google.com/url?sa=t&rct=j&q=project%20brief&source=web&cd=14&cad=
rja&sqi=2&ved=0CGYQFjAN&url=http%3A%2F%2Fwww.egovernment.tas.gov.au%2F__d
ata%2Fassets%2Fword_doc%2F0011%2F77978%2FProject_brief_template_and_guide_f
or_very_small_projects.dot&ei=rUX1UaD4K4vM9AS564HABQ&usg=AFQjCNGodFvHAvL
KcN6S82kV6Pp-tgdEaQ&bvm=bv.49784469,d.eWU
http://www.hpw.qld.gov.au/SiteCollectionDocuments/CWMFProjectDefinition.pdf
http://portal.meathvec.ie/schools/ratoath/studentactivity/Subjects/Construction%20St
udies/Document%20Library/Furniture%20Brief%20guide.pdf
http://www.apuc-
scot.ac.uk/uploads/Docs/pdf/Guide%20to%20Procuring%20Construction%20Projects%2
029-6-11.pdf
http://portal.surrey.ac.uk/portal/page?_pageid=1638,1532736&_dad=portal&_schema
=PORTAL

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