Caribbean JDE Strategy Meeting June 2007

1. WELCOME ! Thanks for Attending !

3. Brainstorming Session Needs vs. Wants Visions of the Future Identify Gaps Introduction / Agenda

5. 1.0 - Review of JDE Caribbean Configuration efforts to date. 1.1 – In The Beginning

8. 1.0 - Review of JDE Caribbean Configuration efforts to date. 1.2 – Anyone remember what the “Original Plans” were? 1.2.1 – What Actually Happened….

10. 1.2.1 – What Actually Happened…. Inventory Management (50%-60%) Procurement STATUS IS ?? Shipping & Warehousing Address Book Successfully Installed Names /Addresses Accounting G/L, A/P, A/R Successfully Installed $Sales$ Transactions Adv. Warehouse Management STATUS IS ?? Lots/ABC Job Cost / Forecasting Adv. Pricing STATUS IS ?? Costing Sales Orders Successfully Installed Shipments Transactions

11. 1.0 - Review of JDE Caribbean Configuration efforts to date. 1.3 – What to do with the stock levels in the closed BP’s? 1.3.1 – And What about the closed BP’s ?

13. End Result is a nice version of Item Ledger Detail Report (R41540) Can include Signature Line area for Controller’s / Mgr. approvals.

15. 1.3.1 – What to do with the Closed BP’s – (TBD ?) Streamlining Solution - Copy Cocoa Inventory Processes throughout the Caribbean Next Best Streamlining Recommendation – Copy Barbados Methods The Best Case scenario for the old and used BP’s is to fully reconcile them to zero balances. From there they can be renamed and reused or made ‘Obsolete for use’ from Top Level Branch Plant Constants. There are several opportunities at JFM to improve the inventory processes. One way would be to add a BP 3001003 that would service the Mix / Packing Plants. This would eliminate tricky inventory counting methods. Additionally, Location configurations could also accomplish this task.

16. 2.0 – Identify Functionality Gaps or A.K.A. - What’s the Best Way to Set this up ?

17. 2.0 - Identify Functionality Gaps. 2.1 – Configurations as of June 2007 2.2 – Last Known Costing Decisions 2.3 – Costing Detail Overview 2.4 – Historical Costing 2.5 – BOM’s / WO/ SO / - Interactions 2.6 – Advanced Pricing ( ABC Method)

18. INV. / SALES ORDER PROCESSES 2.1 - Configurations As Of June 2007 Function Jamaica Grenada Belize Barbados POS for Cash Sales Yes No No No Sales Entry 520 Yes Yes Yes Yes Ship Confirm 560 No No No Yes Invoicing 580 Yes Yes Yes Yes Sales Update 620 Yes Yes Yes Yes Post Yes Yes Yes Yes

19. Caribbean - Order Related Features (June 2007) Feature Status Jamaica Grenada Barbados Belize Order Entry 520/580 Yes Yes Yes Yes Order Maintenance 520/580 Yes Yes Yes Yes Pricing Module 520/580 Yes Yes Yes Yes Blanket Orders 520/580 Yes Yes Yes Yes Invoicing 580/620 Yes Yes Yes Yes Sales Update 620/999 Yes Yes Yes Yes

20. Caribbean – Features to be (?) (June 2008) Feature Priority 1- 5 Jamaica Grenada Barbados Belize Advanced Warehousing Manufacturing Fixed Assets Procurement Advanced Pricing

26. 2.0 - Identify Functionality Gaps. 2.2 – Last Known Costing Decisions

27. Last Known JFM JDE Costing Decisions

28. Was R5541016 meant to be the Costing Report Solution ?

29. 2.0 - Identify Functionality Gaps. 2.3 – Costing Detail Overview

30. Enter Item Cost Information – F4105 Level 1 - Item Cost the same no matter what BP / Location Level 2 - Item Cost determined by Branch / Plants Level 3 - Item Costs are by BP & by Locations

32. Costing Methods (CM)

33. 2.0 - Identify Functionality Gaps. 2.4 – Advanced Stock Valuation

34. Advanced Stock Valuation This application functionality not being actively used when it has been identified as priority need is a perfect example of the Caribbean not being properly implemented, configured, or supported.

35. 2.0 - Identify Functionality Gaps. 2.5 – Work Orders, BOMS, Sales Orders, PO’s

36. WO/BOM/PO Processing Production Cost (F3102) Cost Components (F30026) UPDATES THE F4111 CARDEX / ITEM LEDGER BOMS / WO ‘s (F30006/F30008) WO / PO / INV Process Interactions Master Files – Item / Branch Location Cost QTY (F4101) (F4102) Item Cost / Base Price (F4105) (F4106) Work Order Parts List (F3111) Cycle Counting (F41240) Financials / Inventory Purchase Orders Sales Orders

37. Shipment Confirmation – P4205 Ship Confirm Change quantity Use advanced status codes Backorder or cancel lines Change commitment Assign serial number Add miscellaneous charges Reduce on-hand quantity Change location in warehouse

39. Select Items Print Sheets Count Enter Count Approve Count Update Count Use data selection to select those items that need to be counted Print out the sheets that will be filled out during the physical counting Distribute the sheets to the persons who will execute the counting process When the count has been completed, enter the results using this interactive application Having viewed the Cycle Count Variance report, amend entries where necessary and then approve the count The update carries out inventory adjustments where necessary and generates all the background financial and other transactions 10 20 30 40 50 STAGE OF PROCESS DESCRIPTION STATUS

41. 2.0 - Identify Functionality Gaps. 2.6 –Base & Advanced Pricing Concepts 2.6.1 – ABC Methods

45. 3.0 - Needs vs. Wants 3 .1 – You Want What and Need to do How? 3.2 – SharePoint / Robohelp / Documentation 3.3 – General Q&A – What is ??

46. 3.0 - Needs vs. Wants 3 .1 – You Want What and Need to do How?

48. 3.0 - Needs vs. Wants 3 .2 – Caribbean Sharepoint Site

49. Knowledge is a Powerful Tool when used properly…Lets use ours! 3.2 – Caribbean SharePoint Site (?)

50. Caribbean – Documentation – (As Of June 2007) User Manual Jamaica Grenada Barbados Belize Last Updated SO Entry Yes Yes Yes Yes October 2003 SO Export Entry Yes Yes - - October 2003 Pricing Yes Yes Yes Yes October 2003 Blanket Orders Yes Yes Yes Yes October 2003 Approval Release Yes Yes - - October 2003 Revise Order Yes Yes Yes Yes October 2003 ST/OT Yes - - - October 2003 Credit Orders Yes Yes Yes Yes October 2003 Invoicing Yes Yes Yes Yes October 2003 Sales Update Yes Yes Yes Yes October 2003 Sales Reports Yes Yes Yes Yes October 2003 Inventory Mgmt. Yes Yes Yes Yes March 2007 Transportation Setup - - - Yes October 2003 Transportation Process - - - Yes October 2003 Credit/Debit Adjustment - - Yes Yes October 2003

51. Example (QRC) Quick Reference Card 3.2.1 – QRC’s

52. 3.0 - Needs vs. Wants 3 .3 – General Q & A

55. Can we set up a FIFO Method ?

57. Set Up AAI’s General Ledger AAI’s 4220 Cost of Goods Sold 4230 Revenue 4240 Inventory

59. THAT's ALL FOLKS !! Thanks for Attending !