This presentation provides an overview of Google Docs and other cloud solutions for document collaboration and storage. The key points covered include: - Google Docs allows for syncing of documents across devices, collaboration in real-time with multiple users, and embedding documents on websites. - Other cloud solutions mentioned that provide similar functionality are Dropbox and Box, both allowing for file storage, backup, and sharing. - The presentation outlines the top benefits of Google Docs and other cloud applications for businesses and individuals, such as access from any device, version history, and free usage. - Questions from attendees are addressed regarding any downsides of cloud storage and Microsoft's competing cloud-based office solutions.

1. Google Docs
& Other Cloud Solutions
Presented by
Jeff Yette

2. Before We Jump In ...
This presentation is available at
slideshare.net/jeffyette

3. 5 reasons to start using Google Docs
1 - Syncing
One-copy, updated automatically, across all platforms.
Edit a document on your PC, and view changes on another
computer virtually instantly
No need to email documents between home and work, or
putting them on a thumb drive.

4. 5 reasons to start using Google Docs
3 – Access Anywhere
Accessed via the browser - No software to install
Access on smart phones/tablets either via browser or free app
Offline mod allows you edit a local copy when no internet is available which will
then sync upon reconnecting.

5. 5 reasons to start using Google Docs
2 – Collaboration
Share documents with other google users
Multiple can have the same document open and make/view
edits at the same time.
Document history allows you to revert back to previous
versions if needed
Create notifications to be emailed when changes are made

6. 5 reasons to start using Google Docs
4 – Embeddable
Any document, including spreadsheets and presentations
are instantly shareable on the Internet with a simple
“Publish” button.
Google Documents can be embedded into websites –
changes to document are automatically updated on the
website..
Integrate forms that populate spreadsheets.

7. 5 reasons to start using Google Docs
5 – Works with existing documents
Documents will automatically be converted to Google Doc
formats
Documents can be exported back to original file format if
needed of saved as PDFs

8. 5 reasons to start using Google Docs
6 – FREE
Like almost everything with Google, it’s free!
6

9. A short video ...
http://www.youtube.com/watch?v=eRqUE6IHTEA

10. What's the down side?
●
Offline access is limited (or in some cases not
available)
●
Advanced features of Microsoft Word not
compatible
●
Limited space … Free accounts get 1GB

11. Microsoft's Answer
●
$9.95/mo $99.95/yr home
●
$6.00/mo $60.00/yr business

12. Questions?

13. Applications
Drop Box
“A free service that lets you bring your photos, docs, and videos
anywhere and share them easily. Never email yourself a file again!”
●
Cloud-based storage
●
Synchronization/Back-up/Collaboration
●
PC, Linux, Mac/iPad, Android, Blackberry
●
Definable Sharing Privileges
●
Free account = 2GB, paid = 50GB, 100GB & 350GB
●
Drag & Drop file “upload”
●
Keeps file in native format

14. Applications
Box
Very similar to Dropbox
●
Cloud-based storage
●
Synchronization/Back-up/Collaboration
●
Google App integration
●
Free account = 5GB

15. Top 10 Cloud Services
Mavenlink: A workforce and project management system that shows time sheets,
budgets and costs related to ongoing projects, accounts receivable aging reeports
and other information that will help with resource utilization and planning.
MailChimp: A newsletter service that can be integrated with a bunch of other
popular small business cloud apps, including Rapportive, Batchbook CRM,
Zendesk and Freshbooks. It also connects with e-commerce software including
Shopify and Magento.
Insightly: A basic application for tracking customer interactions.
FlashPanel: Management and security capabilities, including the ability to manage
passwords, control user access, manage email usage and consumption, or create
(and delete) shared contacts.
Capsule CRM: A customer relationship management (CRM) tool that integrates
with Google Apps, and with cloud accounting and financial management software
including Freshbooks and Xero.

16. Top 10 Cloud Services
Gantter Project: An application for handling scheduling of complex projects, which
integrates with Google Drive for sharing and collaboration. It can import files from
Microsoft Project.
Zoho CRM: As with the other CRM tools mentioned, this service is for tracking
leads and customer prospects. But it can also be used for customer support
management and marketing automation.
Do by Salesforce: A projects and tasks manager; you can share items with people
on your Google Contacts list.
Draw.io: An app for producing graphical diagrams using predefined objects. (The
pricing model changes on April 1, 2013, so it should be interesting to see if this
software retains is popularity.)
Accounting tools by Wave: A small-business accounting system that includes
invoicing and reporting features.

17. Q & A

18. Please complete your evaluations!