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Time management

  1. Dr. Jagannath K. Dange Department of Education Kuvempu University Shankaraghatta Dist: Shimoga. Karnataka.India.
  2. Ask a runner what is time ? Ask a student who writes exam Everybody wants to be successful….!!!!!!
  3. 3 Hear me Now, Believe me Later • Being successful doesn’t make you manage your time well. • Managing your time well makes you successful.
  4. 4 Remember that time is money- Ben Franklin, 1748
  5. Time and Opportunities never wait for any body Time can buy you anything only when you can respect it and accept as it comes Never blame for time (situation) you are in – as you are the one who make for it
  6. Time Management Time Management refers to managing time effectively so that the right time is allocated to the right activity. Time management is the act of taking conscious control over the amount of time spent on specific activities. You exercise time management to increase productivity, effectiveness and efficiency. You practice skills and use tools and techniques to aid you when accomplishing tasks, projects or are working toward goals and deadlines.
  7. Why Do We Need TM? • To save time. • To reduce stress. • To increase our work output. • To have more control over our job/ responsibilities.
  8. Time Management 8 Obstacles to effective time management Unclear objectives Disorganization Inability to say “no”
  9. Time Management 9 Interruptions More interruptions Periods of inactivity
  10. Time Management 10 Too many things at once Stress and fatigue All work and no play
  11. How To Use time Effectively • Effective planning. • Setting goals and objectives. • Setting deadlines. • Delegation of responsibilities. • Prioritizing activities as per their importance. • Spending the right time on the right activity.
  12. Time Management Process • Cost your Time. • Making activity logs. • Goal setting. • Planning. • Prioritizing. • Scheduling.
  13. 1,Costing your Time • Understand the true value by calculating your cost per year • Cost per year=(MONEY + EFFORT + space + equipment + profit you generate)
  14. 2,Making Activity Logs • Make a realistic estimate of time spend during day on ACTIVITIES. • Pinpoint the critical areas. • Finding the high yeilding time of our day.
  15. 3,Goal Setting • Setting lifetime goals help to chart your life course and your career path. • Breakup your lifetime goal in smaller goals. • Make a daily To-Do list. • Revise and update your list on daily bases and judge your performance.
  16. 4,Planning • Draw an action plan –A list of things that need to be done to achieve your goals
  17. 5,Prioritizing • Make a To-Do List. • Consider the value of the task before to Do- • Is it worth spending your time and resources. • Prioritize your task- The most important jobs should be completed first followed by other jobs.
  18. Scheduling • Make a realistic estimate of how much you can do. • Plan to make the best use of the available time. • Reserve some contingency time to deal with ‘unexpected jobs’. • Minimize stress by avoiding commitment by yourself and others.
  19. Time Management Matrix
  20. 20 Scheduling Yourself • You don’t find time for important things, you make it • Everything you do is an opportunity cost • Learn to say “No” - • Gentle No-“I’ll do it if nobody else steps forward” or “I’ll be your deep fall back,” but you have to keep searching.
  21. 21 Everyone has Good and Bad Times • Find your creative/thinking time. • Defend it ruthlessly, spend it alone, maybe at home. • Find your dead time. Schedules/classes/ meetings, phone calls.
  22. 22 Cutting Things Short • “I’m in the middle of something now…” • Start with “I only have 5 minutes” – you can always extend this • Stand up, stroll to the door, complement, thank, shake hands • Clock-watching; on wall behind them
  23. 23 Procrastination “Procrastination is the thief of time” Edward Young Night Thoughts, 1742
  24. 24 Avoiding Procrastination • Doing things at the last minute is much more expensive than just before the last minute • Deadlines are really important: establish them yourself!
  25. 25 Technology • “Computers are faster but they take longer” --Janitor, UCF
  26. 26 Technology • Laptop/ computer (and docking station) – You can scavenge time & work anywhere • WWW; only do things once (post them) • Google (now with image search!) • Digital Library (I haven’t been in the library in over five years)
  27. 27 General Advice • Kill your television(how badly do you want tenure or your degree?) • Eat and sleep and exercise.Above all else!
  28. How To Manage Time 1.Prepare yourself first, by taking 30 minutes of your time to fix yourself something to eat and relax. Assign realistic priorities to each task.
  29. 2.Balance your effort. Work on small portions every day of work that will be due by the end of the week, starting with the most important tasks first. How To Manage Time
  30. How To Manage Time 3.Focus on your most productive time of day. Some people work better in the morning, and some are more focused in the evening.
  31. How To Manage Time 4.Take a break. Clear your mind and refresh yourself to refocus. Decide beforehand on a 5, 10 or 15 minute break and stick to that decision
  32. How To Manage Time 5.Keep track of your progress. Cross things off the list as they are completed.
  33. How To Manage Time 6.Reassess the list. Rewrite and prioritize your list on a regular basis.
  34. How To Manage Time 7.Leave time for fun. While there are times when we just need to power through a large project, it's important to give yourself time to let loose
  35. How To Manage Time 8.Sleep for 7-9 hours every night. Getting the proper amount of sleep will help keep you alert and energetic, able to think clearly, and function at a high level
  36. Time Management 36 Benefits of time management • Efficient • Successful • Healthy
  37. • Earning a degree is a cumulative process. • If you develop good time management habits early on – you’ll be able to reward yourself with a college degree sooner, rather than later. Thank YOU for your valuable Time….