Discuss the top industry challenges and key solutions to enterprise content management (ECM). We’ll dig into difficulties and provide new solutions with document capture/scanning and OCR directly in SharePoint and Office 365. After discussing industry challenges, announcements and best practices, we’ll dive into a mobile app that will address common ECM challenges. The timeliness of solutions that address changes to business processes based on the evolving mobile workforce make this one webinar you do not want to miss!

1. Document Capture in the
Evolving Mobile Workforce
Presented by

2. Specializing in
• Scanning, Document Capture, Mobile Document Scanning
• Intelligent Image Processing and Document & Data Capture
• OCR/ICR Technology
• Enterprise Content Management on Microsoft Platforms
(SharePoint On-Premise, Office 365, MS CRM)
About

3. About the Webinar
• Understand ECM Industry Trends and SharePoint
• Document Scanning/Capture & OCR Challenges
• Efficient Document Management on the GO
• Staying within the Microsoft Ecosystem
• GRADIENT GScan Online & GScan Mobile Solution
LEARN HOW TO:
WITHIN SHAREPOINT

4. First SharePoint Admin
Top social media influencer
Community builder
Global traveller
http://www.collabshow.com
http://travelingepic.com
Twitter @joeloleson
Director of Enterprise Search Strategy
BA Insight
About Joel Oleson

5. 5 Trends Affecting ECM Strategy
• Consumerization of IT and mobile workforce
• Move to the cloud (SaaS)
• Personalized solutions (Apps)
• Leveraging Big data and BI
• Social and speed of work

6. Consumerization of IT
and Mobile Workforce
“Most experts agree that mobile devices and applications
present a goldmine of opportunity for organizations
to make their employees more productive
and their clients happier.
Owen Unangst, Unisys

7. • Office for iPad
• Mobility improvements in SharePoint 2013
Image credit: Flikr Creative Commons image from Carlos Varela

8. Story of ECM
Image credit: Flikr Creative Commons image from Steven Depolo
HaveYou DoneYour Expenses?

9. Move to the Cloud (SaaS)
• 50% of Enterprises will use hybrid cloud by 2017
(via Gartner)
• 80% of enterprises would experience a severe impact to
their operations if there was a cloud outage of just a day
(via Forbes)

10. • Office 365 is Microsoft’s fastest growing business
• 57% of companies are now using Azure
• One in 4 enterprise customers have Office 365*
*Source: http://www.microsoft.com/en-us/news/cloud/index.html
Image credit: Flikr Creative Commons image from George Thomas

11. www.quickenloans.com/
Simplifying the Loan Process

12. Personalized Solutions (Apps)
Only 11% of end users access business
applications from the corporate office
100% of the time (via Cisco)

13. • Office Mobile – Android and iOS
• Office for iPad
• SharePoint Mobile Access
• Office 365 and Remote Workers
Image credit: Flikr Creative Commons image from George Thomas

14. www.trulia.com/
Simplifying the Buying Process

15. Big Data and BI
Last year’s mobile data traffic was nearly 18 times the
size of the entire global Internet in 2000. One Exabyte
of traffic traversed the global Internet in 2000, and in
2013 mobile networks carried nearly 18 Exabyte of
traffic.
http://www.kinvey.com/blog/3339/14-surprising-stats-about-enterprise-mobility

16. • Power BI
• Reporting
• Delve (aka Oslo)
• Data finds the user

17. Social and Speed of Work
“So, in this mobile-first, cloud-first world that we live in,
we're always connected, we're ‘always on.’ The pace of
innovation and the pace of competition is faster than it's
ever been before. And we all know it's only going to
accelerate from here. Again, the reality is most of the
organizations in the world, the speed of work is outpacing
the technology that underlies it.”
~Brad Anderson, Corporate Vice President Program Management Microsoft
Windows System Center Products

18. • “Work like a network”
http://officeblogs.blob.core.windows.net/wp-content/2014/03/ES_01-1024x576.jpg

19. Story of the Bear…

20. The ChallengeCustomerNeeds
• Transfer paper to a
digital format
• Indexing
• Metadata
• Content Type
• Fulltext Indexing
• Document Library
Export
• Document Search
StandardsToday
• Desktop (Fat Client)
Application
• Physically Attached
Scanner
• Dedicated Scanning
Stations
• Out-of-SharePoint
• User Training is a
MUST
CustomerDesires
• Modern HTML5
SharePoint Interface
• No Client Installation
• Handle different
sources from One
Place
• Scanner; MFD / MFP;
Mobile Devices;
Cloud, etc.
• High quality images at
low file sizes
• Fast SharePoint
Metadata Indexing
with no typing
• Native SharePoint App

21. How do you
Document Capture/Scan
in SharePoint or Office 365?

23. Evaluating Adoption
• IT often comes up with many new SharePoint releases, only to
watch as many turn away from the solution. Why though?
• In most cases, people are not keen on having to “learn something
new”, go through hours of training, and finally come to the
adaptive stage.
• What if you didn’t have to go through training? Everything is as it
was, you never have to leave the environment, and it’s only a few
clicks?

24. What’s on the market?
• So, is there anything on the market that actually does what the
Customer Needs AND Wants, with as minimal training as possible?

25. Native SharePoint App

28. Suitable for all Organizations
• Enterprise Segment
• On-Premises Solution
• Small / Medium Business
• O365 App

29. Capture from any device:
 Attached scanner
 File Folder, MFD/MFP
 Cloud
 Mobile device

30. Auto-Advanced Imaging Functions
 AutoRotation
 AutoColor
 AutoContrast
 Adaptive Treshold
 Auto Despeckle
 AutoDeskew
 Auto blank page
removal

31. Minimize Human Error
and watch
Productivity Take Off
Click-to-Index TM - Save time and forget typing!

32. No more typing, just right-click the data
you need to be index

33. Sort Large Batches
 1D & 2D Barcodes
 Separators
 Blank Sheets
 Indexing Rules
Enhanced Document Recognition

34. Release documents as
Fulltext Searchable PDFs
• Easily connect to the Cloud Storage of your choice
• Retrievable anywhere, anytime

35. Be able to USE what you HAVE
and Streamline your Workflows
Integrates
CRM

36. Multilingual Support
Available in 23 languages
and supports over
190 OCR languages
• Automated setting based on SharePoint language setup

37. Mobile Document Scanning

39. www.gradientecm.com