Effective Briefing Techniques

1. Effective Briefing Techniques
Janet Allen
janetsusanallen@gmail.com

2. Norms for Behavior
• Be present and focused. (Don’t let your team
down!)
• Respect Airtime – don’t dominate (3 before me)
• Focus on what you/we can do.
• Everyone contributes.

3. Day Three Agenda
Morning Afternoon
1. Quiz
2. Presenting as a Team
3. Pro-Tips: Creating and Using
Multimedia Visuals
4. Formal Presentation
Assignment
1. Formal Presentations and
Feedback begin at 1:30 p.m.
2. Summarize and Reflect
3. Call to Action
4. Surveys

4. 3.1

5. Quiz
• Use your Smart Phone or Tablet to login at
www.Kahoot.it
• If you don’t have a Smart Phone, please team up
with someone who does.
• Link

6. 3.2

7. A Quality Team Presentation
• Plan and Prepare– play to members’ strengths
• Presenting as a Cohesive Team
• Ending on a high note

8. Plan and Prepare
1. Define your goals. “The
audience will be able to __.”
2. Plan your strategy.
▫ Outline
▫ Know your audience
▫ Presentation structure
▫ Visuals and materials
3. Delegate tasks and set
deadlines
4. Rehearse and Revise
5. Make sure all team members
contribute during the
presentation.

9. Presenting as a Cohesive Team
Avoid Do
• Stealing someone else’s line
• Dictating and forcing your
opinion on others
• Frequently interrupting to add
comments
• Going in and out of the room
during the presentation
• Repeat someone’s line for
emphasis
• Express your opinion firmly
AND listen openly to the other
side.
• Take note of comments you’d
like to add and share them
when the speaker has finished.
• Leave for only an emergency

10. Presenting as a Cohesive Team
Avoid Do
• Talking too softly and having
low energy
• Doing something other than
watching the presenter
• Disagreeing with each other in
front of the audience.
• Being inconsistent and/or
studying notes in front of the
audience.
• Enunciation warm-ups,
relaxation techniques, and
self-talk (try it as a team!).
• Take notes to help channel
your attention.
• Make needed corrections
politely—debrief later.
• Plan and rehearse with the
team in advance—use slides as
a tool for memory.

11. Presenting as a Cohesive Team
Introductions and Passing the Baton
• Even your audience knows you, introduce each
team member and give some context for why
each member is involved in this presentation.
• Transition between presenters by reintroducing
that person and reminding the audience (or
expanding on) the presenter’s area of expertise.

12. Presenting as a Cohesive Team
Sitting on the Bench
• During every
moment of the
presentation, non-speaking
team
members should
support the speaker
with their
attention—even
though they’ve heard
it all before.

13. Call to Action
• Make sure there is an energetic call to action at
the end of your presentation.
• Your audience should know your presentation is
over – no doubt.

14. 3.3

15. Presentation Options
Which one should you choose?
• PowerPoint – Linear and Traditional
• Prezi and iPresent – Non-linear and Innovative
Know Your Audience!

16. Slide Show Do’s and Don’t’s
Do Don’t
• Write out your presentation first
and THEN decide which points
should be slides.
• Keep it simple. Use consistent
fonts that are easy to read.
• Use vibrant, consistent design.
• Use noises to emphasize a point
or complement your message.
• Use meaningful graphs and
charts
• Use slides as notes – the
audience came to hear you, not
an email you could’ve sent.
• Don’t use every font, picture,
and special effect available
• Too plain or too much variety.
• Too many noise effects can
distract from your message.
• Too many busy, meaningless
graphs and charts (back up
slides?)

17. Slide Show Do’s and Don’t’s
Do Don’t
• Augment simple slides or
graphics with stories, spoken
examples, and discussion.
• Distribute handouts/slides at
the end.
• Revise ruthlessly with your
audience in mind.
• Repeat what’s on screen and
not add the human touch.
• Pass out papers before or
during (visual trumps audio!)
• Leave in content just because
or to fill time (i.e. Anchorman)

18. Guy Kawasaki’s 10-20-30 Rule for
Presentations
If you remember nothing else, remember this:
10 slides
20 minutes (or less)
30 point font

19. 3.4

20. You will demonstrate your understanding of
the lessons of this class by presenting on a
topic of your choice with a small team.
Goals Include:
1. Confidently prepare and
present as a cohesive team.
2. Use A.W.A.R.E. to reduce
nervousness.
3. Demonstrate knowledge of
your audience to set the
goals and strategies of your
presentation.
4. Anticipate questions and
problems.
5. Use the Science of
Persuasion to get your
audience to agree with you.
6. Manage your team and
audience effectively.
7. Use Presentation Software
effectively.
8. Rehearse/Video-Record
9. Incorporate a Call to Action
at the end of your
presentation.
Presentations will begin at
1:30p.m.