1. Entertainment and Fundraising Committee
Report for October 15th 2011
Hope Float had to be postponed due to inclement weather. It was held on October 8th
and a great time was had by all who attended. This event raised $ 745.31. This event
was held in the WE Area of the Tri-State region. The following is a complete accounting
of our budget and net profit from that event:
Hope Float’s overall financial report is as follows:
Description Amount
74 Tickets Sold @ $25 each $1,850.00
Food Sales $ 195.00
Donation $ 10.00
Total Revenue $2,055.00
Canoe Rental to Youghiogheny Canoe (1,118.00)
Outfitters
Cost of Food and Beverages -191.84
Sunk Costs (1308.84
Variance $745.16
Money Turned into Treasurer ( 550.00)
Money to be turned into as of 10/12/2011 195.16
This is the revenue earned from food sales:
Description Quantity Total Sales
Soda 47 $ 35.25
Hamburgers 38 76.00
Water 8 8.00
Hotdogs 27 27.00
Chips 13 6.50
Red Bull 8 24.00
Nachos 8 16.00
Donations 2.25

2. Total Food Sales Revenue $195.00
With the exception of the nachos and the bread, we have a surplus of foodstuff to for
the next event. We gave those items away because they do not have shelf-life.
This is the itemized cost of the food report for the Hope Floats Event:
Description Quantity Cost Vendor
Tickets & Fliers 100 Tickets/ 7.23Fed Ex
40 Fliers
Soda 192 cans 38.52Giant Eagle
Potato Chips 50 bags 11.69Restaurant
Depot
Hamburgers 60 patties 23.53Restaurant
Depot
Condiment Pack 1 each (ketchup, 5.73Restaurant
mustard, relish) Depot
Cheese 48 slices 5.98Giant Eagle
Coffee 2 lb can 8.99Giant Eagle
Cups 90 cups 2.00Family Dollar
Napkins 300 2.00Family Dollar
Tax on non-food items .28Family Dollar
Sugar (3) 20 oz shakers 5.73Restaurant
Depot
Creamer (4) 20 oz shakers 5.12Restaurant
Depot
Red Bull 24 cans 31.79Restaurant
Depot
Water 35 bottles 5.32Restaurant
Depot
Charcoal 17 lbs 9.37 Restaurant
Depot
Nacho Trays 24 trays 4.71Schorin
Company
Plates 150 2.00Mike Feinberg
Hotdog Wrappers 150 1.50Mike Feinberg
Tax on non-food items 0.25Mike Feinberg
Hamburger Buns 60 8.95Giant Eagle
Hotdog Buns 32 4.76Giant Eagle
Ketchup 1 bottle 3.19Giant Eagle
Lighter Fluid I bottle 3.20Giant Eagle
TOTAL 191.84

3. Steelers/Browns Game:
The Steelers/ Browns game trip was approved by the E&F committee. We contacted
the Host Executive Committee for their approval since time was of the essence. The
tickets have been purchased and the bus has been paid for. To date, we have collected
$410 profit and all outlaying costs have been paid. All other tickets have been reserved
and those people have until November 1st to make payment or their tickets will be up
for resale. We have a list of members who desire tickets and were not able to get them
based on the event being sold out. We are confident that any tickets for resale will not
be an issue since this event was sold out in five (5) days. We would like to point out to
the Host Committee that one of the tickets will be given to the bus driver as part of our
thanks for him/her driving us on New Year’s Day to the game. A financial accounting of
expenses, to date, has been given to the Treasurer. Thank you, JC and Chuck for all
your hard work!!
Description Amount
Pre-sold 40 Tickets @ $100 each $4,000.00
16 Tickets left to collect for: 1,600.00
Revenue $5,600.00
Sunk Costs
Paid for 57 Tickets @ $46.00 (2,622.00)
Processing Fee ( 4.00)
Paid for Bus ( 964.00)
Driver’s Tip ( 50.00)
Gratuitous Ticket for Driver
Coffee and Doughnuts ( 60.00)
Subtotal Sunk Costs (3,746.00)
Anticipated Profit $1,900.00
Cash to be Turned into as of 10/12/2011 $ 410.00
Total Revenue Generated to Date: $2,645.31 or approximately 220 Basic Texts for
our fellow members.
Committee Update:

4. Our committee met twice. There were 18 people at the first meeting and 20 people at
the second. We discussed how our mission was two-fold, our main goals being to raise
money and awareness. Committee members have generously agreed to take on
leadership positions for different events. We also want to congratulate and thank for
their willingness to serve our unanimously elected vice chair, Tracy L and secretary,
Gina B.
Our regularly scheduled meeting will be on the 3rd Tuesday at the Door of Hope Church
at 5220 Holmes Street, Pittsburgh, PA 15201 located in the Lawrenceville neighborhood
of the city of Pittsburgh. We have fliers for distribution.
Pending Events:
Hayride:
With the host committee’s approval our next event will be a hayride. The deposit for this
is $100 ($50 per wagon which holds 70). It was approved at subcommittee to include
coffee, hot cocoa and marshmallows at an estimated cost of $50. After some
discussion, our committee set the price at $15 for adults and $5 for children. I received
approval from the AB to sign the contract for this. In case of bad weather it will be
rescheduled with the vendor.
Dinosaur Dinner:
We also have a concrete time and place for a “Dinosaur Dinner”. On April 7 at
Lighthouse of the Blind 720 Third Avenue New Brighton PA 15066, we propose to hold
a spaghetti dinner followed by various speakers. The deposit the church has asked for
is $50.
Events throughout our region:
Our biggest challenge has been finding people in other parts of the region to provide
information about places to hold events, resources for these, the number of people who
regularly attend and ways to distribute information. In this vein, we have created a Face
book page (“secret” to remain respectful of member’s anonymity). The minutes from our
meetings can be found there as well as information about events. Anyone who wants to
can be added by the admins. If anyone knows anyone in the following areas who can
help us in information gathering it would be greatly appreciated.
Wheeling WV
Central Western PA (Titusville, Oil City and other towns)
Butler, PA
Lawrence County (New Castle, PA)
Central Westmoreland (Greensburg, PA)
Penn Ohio (Farrell, PA)

5. Erie County (Meadville and Erie County)
Steubenville OH
Team Leaders are also currently working to provide the following events in the following
areas of our region:
Event Area Season
80s Dance Butler or Wheeling December 5
Breakfast with Santa Penn Hills Late December
(Northeast)
Erie Mid-to-Late Spring
Snow Tubing Monroeville January
(Northeast)
Ice Skating North Pittsburgh Winter
Bowling Pittsburgh February
Murder Mystery South Hills March
Game Night Northeast
Talent Show Laurel Highlands Late Spring
ECCNA 16 Fun(d)Raisers in other sections of the East Coast:
We would like to thank the AB CFO Alternate and AB CFO Alternate’s Home group for
scheduling a fun(d)raiser for the ECCNA 16 and also the AB President’s home area for
scheduling another fun(d)raiser for the ECCNA 16. Big thanks to them for their support!!
Ticket Sales and Money Handling Concerns:
In speaking with the ECCNA 15 Chair, she indicated that the ECCNA 15 had similar
problems as we are experiencing in ticket sales. Our dilemma is that we have made a
concerted effort to make tickets available throughout the Tri-State region; however the
Money Handling Procedures clearly outlines that we must only have AB Directors, Host
Executive Committee Members or Subcommittee Chairs handle money. We
understand that accountability is a core principle of our service in Narcotics Anonymous
but have also learned that all principles must be complementary and practical. We have
developed a ticket sales sheet to ensure accountability but to also provide additional
members access to ticket sales in other sections of our region. We are proposing that
all “sellers’ be approved by the full E&F Subcommittee and that all “sellers” sign off for
any tickets received and be fully aware that they will be financially responsible for any
“lost” tickets or “not-returned” tickets. We would give any ticket sellers a receipt when
tickets or money is returned to the E&F Subcommittee Chair.

6. The only other solution that we have developed was to “sell” a bulk amount of tickets to
a non-money handling member and then agree to “purchase back” those tickets if that
member can not sell them. Not only does this lack the integrity and transparency that
we feel should always be integrated in NA service, it is inconsistent in the 7th Tradition
that only members who have substantial cash outlays would be candidates and that
premise is neither truthful or equal to a member’s ability to serve.
We would appreciate that the Host Committee discuss this issue rather than place us in
an undue hardship or a position of creativity to skirt policy and that any solutions be
presented to the AB Committee for revision to the guidelines.
At our first event, we had an issue because the only money handling member was me
(as E & F subcommittee chair) and I had additional responsibilities. In the future, I will
ensure that another money handling member be willing to serve at the event. I would
also like to suggest that the E&F Vice-Chair be considered to be included in money
handling policy for events since in the event of my inability to serve, the E&F Vice-Chair
would be handling these responsibilities.
I have included the following financial forms that we developed to assist in future audits
of the ECCNA and to provide the transparency and accountability that enhances our
ability to serve:
1. Reimbursement Form (to attach receipts per event for accountability)
2. Advance Form (modeled after our region’s for vendors for outlaying costs)
3. Ticket Sales (for accountability in ticket sales)
ECCNA 16 Entertainments:
Vida M who performs regularly at the Lamont and Three Rivers Casino has agreed to
volunteer her services wherever they’re needed. We are considering this as the dinner
entertainment for Saturday. More will be revealed.
Brad S, a professional local solo guitarist, is also excited at the possibility of donating
his time wherever needed.
Lastly, I spoke to Billy Price about the possibility of his performing at the convention. He
quoted a price of $3,500 for 2 75 minute sets. This includes the cost of him bringing a
PA system. He also said that this quote was negotiable and that if we could come to an
agreement “somewhere in the ballpark” he would be delighted to perform for us.
Thank you for allowing me to serve,

7. Julie B
412-969-4075