1. ECCNA 16 – 10/15/11 1
St. Peter Episcopal Church, 4048 Brownsville Road, Pittsburgh, PA 15227
ECCNA 16 – Host Committee Meeting October 15, 2011
Dennis H. opened the meeting @ 10:30 a.m. with Moment of Silence followed by the
Serenity Prayer. The 12 Traditions were read.
Roll call took place (A= Absent; V= Vacant; P= Present; R= Resigned)
Posi%on Name Telephone Roll Call e‐mail
Chair Dennis H. (724) 266‐4282 P haggerty9@comacast.net
Vice Chair Victor H. (412) 551‐2605 P samantha797@verizon.net
Treasurer Chuck S. (412) 855‐5731 P chucks66811@verizon.net
Vice Treasurer Stephanie H. (412) 486‐4745 P s.hornick@comcast.net
Secretary Debbie F. (412) 670‐7317 P dmpwk@hotmail.com
Regional Liaison George M. (412) 951‐8988 P gmoffatjr@verizon.net
AB Site Liaison Steve D. (412) 580‐4664 A stevedevlin61@comcast.net
Arts & Graphics Angelo N. (412) 566‐1714 A ang.ssp@verizon.net
AucXon Janet T. (412) 344‐2249 P jtorregrosso@asburyheights.org
ConvenXon InformaXon Tom C. (412) 295‐1111 P lamma69@verizon.net
Entertainment & Julie B. (412) 969‐4075 P rwelsh1000@verizon.net
Fundraising
Hospitality Laurie H. (412) 583‐7411 P lawaltz316@aol.com
Marathon Darrell W. (412) 304‐3249 P darrellw232@yahoo.com
Merchandise J.C. (412) 969‐8433 P jim@atozqualityelectric.com
Program Anna Marie C. (412) 628‐0878 P amisqueen@msn.com
RegistraXon Shari B. (412) 913‐6004 P shari324@msn.com
Serenity Keepers Joel H. (412) 758‐3423 P jhirsch5712@comcast.net
Quorum was set at 12 voting members. Hospitality Chair, Laurie H., left early and the
quorum was set at 11 voting members.
Open Forum: There were no concerns or discussion at this time.
Minutes: M/S/C "To approve 9/10/11 minutes".
Reports:
Chair’s Report: (No written report)
Dennis H. reported there would be two types of rooms at the Convention.
#1 Apartment Style: Single beds, will have a key to the room, include living room and
kitchenette, linen, registration, housing and all meals … $195.00

2. ECCNA 16 – 10/15/11 2
St. Peter Episcopal Church, 4048 Brownsville Road, Pittsburgh, PA 15227
#2 Dorm Style: Bunk beds, community shower, includes linen, registration, housing and
all meals …$175.00
The golf carts would cost $400 per golf cart and as of now, the idea is being nixed. If any
one has any ideas or can get a better deal on the cost of golf carts the Chair asks that, you
please bring the information back to the committee.
There was a question regarding children who attend the ECCNA 16 and what they will be
charged. It was decided the Chair would investigate this issue at next AB meeting and
get back to the Host Committee.
Arts & Graphics Report: (no written report)
Cathy H. requested Angelo receive all committee chair’s information to devise a flyer for
the convention. There was an Arts & Graphics subcommittee meeting held and there
were three members in attendance. The Arts & Graphics subcommittee meeting will be
held 2nd Monday of the month at the Lincoln Place @ 6:00 p.m.
Auction Report: (no written report)
Janet T. reported she has no committee as of yet. She is looking for support.
Convention Information Report: (presented by Tom C.)
Tom C. has been in touch with Mary H, AB liaison for C.I. about getting addresses to all
the H&I Facilities in our region in order to do mailings. Tom C. has items to give to
Janet T., Auction chair, and he will bring them to our next committee meeting. Tom H.
reports that the word and enthusiasm for the ECCNA 16 is being spread about he Tri-
State Region and he believes this is going to be a fantastic year and a fantastic
convention.
Entertainment & Fundraising Report: (presented by Julie B.)
The Hope Float event was postponed due to weather but took place October 8, 2011. The
event raised $745.16.
The Steelers/Browns Game sold out in 5 days. The committee collected $4,800.00 to
date; have $1,100.00 to turn in today and $800.00 still to collect. If the $800.00 is not
received by November 1, 2011, the tickets will go up for sale again. There were 57
tickets purchased and 56 sold. One ticket is being held for the bus driver. J.C. will hold
all the Steelers/Browns tickets until the bus ride. It was advised that people keep their
receipts. M/S/C "There will be a No Refund policy that will apply towards all
Entertainment & Fundraising events".
This committee has met twice and there were 18 people at the first meeting and 20 people
at the second meeting. Tracy L. was elected Vice Chair and Gina B. was elected
secretary to the Entertainment & Fundraising subcommittee.
The pending events include a Hayride that will take place November 5th and a Dinosaur
Dinner which will take place on April 7th. Both events will need a check for the down

3. ECCNA 16 – 10/15/11 3
St. Peter Episcopal Church, 4048 Brownsville Road, Pittsburgh, PA 15227
payment. The deposit for the hayride will be $100.00 and the deposit for the Dinosaur
dinner will be $50.00. Other ideas are currently being worked on (80’s Dance @
Wheeling, Breakfast with Santa in Penn Hills, Snow Tubing in Monroeville, Ice Skating
in North Pittsburgh, Bowling in Pittsburgh, Murder Mystery in South Hills and Game
Night in the North East Region. This committee thanks the AB CFO and the AB Alt.
CFO’s Home Group along with the AB President’s home area for scheduling a fundraiser
for ECCNA 16. This committee presented concerns for money handling and ticket sales
which are being addressed by the AB writing guidelines. This committee will meet the
3rd Tuesday of the month at the Door of Hope Church, 5220 Holmes Street, Pittsburgh,
PA @ 7:00 p.m.
Hospitality Report: (no written report)
Laurie H. left early and did not have anything to report at this time.
Marathon Report: (no written report)
Darrell W. had nothing to report at this time.
Merchandise Report: (no written report)
J.C. has nothing to report at this time he is still waiting on a Logo.
Program Report: (presented by Anna Marie C.)
Subcommittee meeting took place October 3, 2011 and there were 15 members in
attendance. Audrey S. was elected as Vice Chair, Amanda H. was elected as Secretary
and Roberta M. was elected as Vice Secretary. Discussion took place regarding the
purpose of the convention, responsibilities of the Program Committee and guidelines
were read for the Programming Committee from the ECCNA Host Committee policy
book. Monthly meeting will be held 6:00 p.m. the 1st Monday of the month, @ Lincoln
Place Presby Church, 1202 Muldowney Street, Pittsburgh Pa
Registration Report (presented by Shari B.)
There has not been a Registration subcommittee meeting as of yet. The first task wil be
to make up a registration form, as soon as the logo is picked. There will be a regular
meeting that will be held at 12:00 noon the 4th Saturday of the month @ Greenfield
Organization, 430 Greenfield Avenue, Pittsburgh, PA.
Serenity Keepers Report”: (no written report)
Joel H. discussed the colors being bright yellow with black lettering for the serenity
keeper’s shirts. He also discussed smoking policy for our members and the need to know
where people can and can not smoke during the convention.
Regional Liaison Report: (presented by George M.)

4. ECCNA 16 – 10/15/11 4
St. Peter Episcopal Church, 4048 Brownsville Road, Pittsburgh, PA 15227
George presented the ECCNA 16 committees report at the Regional Meeting October 8,
2011. He also presented a list of host committee members and their information. The
ECCNA 16 website www.eccna.org is up, running, and accepting registrations. The
packages are listed and payable through Pay Pal.
Treasurer’s Report: (no written report)
Chuck S. informed the committee that he, Dennis H. and Stephanie H. will be going to
the Citizens Bank following the meeting today to sign cards to finish opening the
checking account that will require two signatures on each check. It was decided to give
Julie B. checks instead of cash for the upcoming entertainment & fundraising deposits.
Nomination/Elections: There was none at this time.
Old Business: A Logo was voted on and picked at today’s meeting.
New Business: The Steelers Trip was covered during Fundraising & Entertainment
Subcommittee Report.
A collection took place and $20.00 was donated to the church. Meeting closed with
prayer. Next meeting will take place November 12, 2011 @ 10:30 a.m.