This is a presentation I put together to illustrate the functions of my department at the County Assessor\'s Office

2. County Assessor Samantha Steele Upon transition from the township assessor system to a unified system under the elected County Assessor in January of 2009, Samantha Steele envisioned specialized departments to handle each section that was under her jurisdiction to better serve taxpayers. Specialized Department Heads stay in close contact with the Assessor individually and have bi-weekly meetings as a group to discuss how we can better assist each other, staff concerns, and to communicate ever changing legislation related to our jobs. This information is then passed on to the staff through county emails and department meetings. The Department of Field and Data Management is empowered by the authority of the assessor to act on her behalf in matters of determining fair and equitable values on real property.

3. Assessors Office Time Line January 2007 Samantha Steele elected as County Assessor Parcel Sales and Data Search added to web. First Electronic Sketching done by Assessors office. Field Requests Converted to database County Assessor given duties of all 10 Rural Townships (about 19000 parcels) County Assessor now in charge of Wea & Wabash adding 23,788 parcels more than double the work load July 2008 Access (SQL) Data Management system in use by field staff January 2009 County Assessor now in charge of Fairfield Township 21,132 parcels. (3Xs original workload) All historical property record sketches scanned available on web site In House Trending Finished 1 st Commercial Mass Appraisal using Income Approach Staff Divided in to Specialized Departments

4. Field Staff

5. Office Demographics Our office staff comes from a variety of different backgrounds. They have different work experiences, education types, and political leanings. We have cultural and generational diversity and currently at least one Spanish speaking assessor. We have individuals with general practical experience such as customer service and data entry as well as specialized experience with construction, surveying, residential appraisal, real estate sales, and mortgage origination. Educationally, we have staff with Masters, Bachelors, and Associate Degrees in both technical and creative areas of emphasis, as well as professional licenses and certifications in addition to required state assessor certifications. Practical Experience Science and Technology Liberal Arts

12. Plat Information Converted to Data and Value Developer Discounts Agricultural Pricing (Soil Analysis) Home Site Acre Changes to Legal Descriptions Splits & Combines Influence Factors Location Codes (Land Committee) Lot Pricing per sqft & front foot Land Class Customer Service

14. Hand Drawn Sketch vs. Computer Assisted Sketch

16. Example Sketch Completed in Rapid Sketch from Blue Prints

22. Normal Office Workflow New Construction Permits Appeal Reviews Customer Service Reviews Data Entry Permits Blue Prints are Converted to Assessors Sketches Old Assessor Sketches are converted to electronic and Record Card is Reviewed for Accuracy Routing Reports and maps are Generated Field Visit Trip is Prepared Appeal & Reviews Final Sketch & Valuation

29. County Assessors Office Workload Time Line and Field Staff (Appeals, Sales and New Construction) January 2007 Township Trustee Assessor System 20 Part Time 4 Full Time July 2008 – January 2009 At least 9 full time people from 3 townships January 2009 County Assessor Field Staff is 7 Full Time and 7 Part Time including a programmer. January 2008 County Assessor 3 Full Timers Starting in July of 2009 General Re Assessment begins. We will have 6 full time contracted assessors from Tyler Technologies added to our staff and we will be reviewing, and data entering 50% of 63,920 Parcels that they plan to see and still maintain the office, phones and appeal and permit intake. This will increase our data entry work load by over 400% County Assessor Staff Old System 12% of 19,000 Parcels 12% of an additional 23,788 Parcels in Wabash and Wea Townships 12% of 21,132 Parcels in Fairfield Township

30. General Re-Assessment Workflow New Construction Permits Appeal Reviews Customer Service Reviews Data Entry Continues for New Requests Permits NEW PERMITS Reports and maps will be Generated For Contractors With Ariel Maps Color Coded to Indicate Permits, Appeals & Other. Trips are Prepared Appeal & Reviews Final Sketch Changes Valuation Entered by County Staff Contractors Doing Field Reviews Sketching DATA MAPS OVER 400% MORE DATA ENTRY Accountability Reporting