sap

2. SAP Financial Accounting
Week 6
Muhammad Aamer

3. Course Schedule
Su
01 Unit 1 – Document Parking
Su
02 Unit 2 – Document Holding
Su
05 Unit 5 – Bank Reconciliation Statement
Su
03
Unit 3 – Automatic Payments
Su
04
Unit 4 – The Dunning

4. Unit 1 – Document Parking

5. Unit 1 – Document Parking
..
• What is Parked Documents
• Purpose of Parked Documents in FI
• Park Document
• Change Parked Document
• Display Park Document
• Post Parked Document
• Reject Parked Document
• Park G/L Account Items
• Park Incoming(Vendor)Invoices
• Park Outgoing(Customer)Invoices
• Display Park Documents

6. What is Parked Document
..
• A parked document in SAP is a document saved but not yet posted to general
ledger accounts. Parked documents can be edited. SAP puts a limit on the fields
that can be edited in a parked document. SAP document parking allows dual
control of the document hence dual principle can be applied.
• The document parking functionality can be used in accounts
payables, accounts receivables and general ledger accounting.
• A parked Document is temporarily store until it is approved by
authorized person.

7. Purpose of Parking Document in FI
..
• Parking documents is used when we need to get any clarification regarding
some account.
• We can temporarily park or store this document till we get it cleared or
approved.
• Then we can post it.
• Remember.... parking does not update the accounts....... it just stores the
document..... whereas posting will update the accounts....( for example....
the reducing/increasing of the account balances).

8. Park Document
FBV1

9. Change Parked Document
FBV2

10. Display Park Document
FBV3

11. Post Parked Document
FBV0

12. Reject Parked Document
FBV6

13. Park G/L Account Items
FV50

14. Park Incoming(Vendor)Invoices
FV60

15. Park Outgoing(Customer)Invoices
FV70

16. Display Parked Vendor Documents(Line Item Display
FBL1N

17. Display Parked G/L Documents(Line Item Display
FBL3N

18. Display Parked Customer Documents(Line Item Display
FBL5N

19. Unit 2 – Document Holding

20. Unit 2 – Document Holding
..
• What is Hold Documents
• Difference b/w Parking & Holding
• Create Hold G/L Documents
• Edit/Park/Post Held Document
• Hold Vendor/Customer Document

21. What is Hold Document
..
• Sometimes a user is called for an urgent meeting in the midst of
posting a document. He or she can use the document holding
functionality. This allows the user to save what has been entered
temporarily for further processing later.
• Some companies use the words parking and holding
interchangeably referring to the same process but it is clear from
this tutorial that the two is not the same. Just to recap the main
points below are some of the differences noted in this tutorial:
• The only similarity between parked documents and held documents
is that they both don’t update the general ledger accounts.

22. Difference b/w Parking & Holding
..
• Parking allows the dual control of documents but holding does not
support dual control.
• Parking generates a document number using the number ranges
assigned to document type but held documents don’t generate a
document number.
• Parked documents can be used in evaluations but held documents
cannot.
• Held documents can be deleted and the number can be reused to hold
other documents in the future but parked documents use the same
number range as the posted documents and the number generated
cannot be reused in the future.
• A held document can be parked later after adding the information which
was missing when it was held.

23. Create Hold G/L Documents
FB50
Now Click on Hold Tab

24. Edit/Park/Post Held Document
FB50

25. Hold Vendor/Customer Document
..
• Similarly We can hold a Vendor/Customer Document
• In the same way we can edit/park/post a held Vendor/Customer
Document

26. Unit 3 – Automatic Payments

27. Unit 2 – Automatic Payments
..
• What is automatic Payment Program
• Make Vendor Invoices
• Setup Company code for payment Transaction
• Set Up Paying Company Codes for Payment Transactions
• Payment method per country
• Set Up Bank Determination for Payment Transactions
• Set Up House Bank
• Set Up Payment Methods Per Company Code For Payment Transactions
• Make Automatic Payment Run

28. Automatic Payment Program
..
• Automatic Payment Program (APP) serves the purpose of posting
accounts payable like payment to a vendor based on vendor
invoices automatically.
• APP is used to find out due/overdue invoices and to process a list of
customer and vendor invoices to make payments in one go. APP
cannot be used for all company codes from different countries.

29. Automatic Payment Program Categories
..
• APP has the following categories −
• Setup all company codes
• Setup paying company codes
• Payment method per country
• Payment method per country code
• Bank Selection
• House Bank

30. Make Vendor Invoices
FB60

31. Setup Company code for payment Transaction

32. Set Up Paying Company Codes for Payment Transactions

33. Set Up Bank Determination for Payment Transactions

34. Set Up Payment Methods Per Company Code For Payment Transactions

35. Configurations
..
• You can also make all that configurations of automatic Payments in only one screen
• By using T. code FBZP

36. FBZP

37. Make Automatic Payment Run
F110

38. Make Automatic Payment Run
F110

39. Unit 4 – Dunning

40. Unit 3 – Dunning
..
• What is Dunning
• Define Dunning Area
• Define Dunning Keys
• Define Block Reason for Dunning Notices
• Define Dunning Procedure
• Maintain Dunning Levels
• Maintain Dunning Procedure: Charges
• Maintain Dunning Procedure: Minimum Amounts
• Maintain Dunning Procedure: Dunning Text
• Maintain Dunning Procedure: Special G/L Indicator
• Set/Define Dunning Procedure in Customer Master
• Maintain Dunning Process

41. What is Dunning
..
• In SAP FI, if a customer misses the payment for the outstanding
invoice by payment due date, you can generate a dunning
letter using SAP FI and send it to the customer address to remind
him of the outstanding payment.

42. Requirements
..
• The dunning system enables to trace liable customers who have not paid their
open invoices within a given time span. It enables you to handle the process
from, for example, sending a reminder to customers of their outstanding
payments through referring such customers to collections agencies.
• The dunning system covers the following documents.
• Open A/R invoices, including invoices that are partially credited or partially paid.
• Invoices that include installments.
• A/R credit memos.
• Incoming payments that are not based on invoices.

43. Configuration Steps
.

44. Define Dunning Area
OB61

45. Define Dunning Keys
OB17

46. Define Block Reason for Dunning Notices
OB18

47. Define Dunning Procedure
FBMP

48. Maintain Dunning Procedure
..

49. Maintain Dunning Levels
..

50. Maintain Dunning Procedure: Charges
..

51. Maintain Dunning Procedure: Minimum Amounts
..

52. Maintain Dunning Procedure: Minimum Amounts
..

53. Maintain Dunning Procedure: Dunning Text
..

54. Maintain Dunning Procedure: Special G/L Indicator
..

55. Set/Define Dunning Procedure in Customer Master
T. code BP

56. Make Customer Invoices
FB70

57. Maintain Dunning Process
F150

58. Unit 5 – Bank Reconciliation Statement

59. Unit 3 – Bank Reconciliation Statement
..
• What is Bank Reconciliation
• Define Posting Keys and Posting Rules for Manual Bank Statement
• Create Account Symbols
• Assign Accounts to Account Symbols
• Create Keys for Posting Rules
• Define Posting Rules
• Define Variants for Manual Bank Statement
• Create and Assign Business Transaction
• Make Manual Bank Statement

60. What is Bank Reconciliation
..
• Bank Reconciliation - SAP Documentation Bank Reconciliation You use this report
to reconcile the difference between the balance shown in the bank
statements you receive from your banks, and the corresponding amount shown
in your own accounting records at a particular point in time.

61. Define Posting Keys and Posting Rules for Manual Bank Statement

62. Create Account Symbols
Click on new entries

63. Assign Accounts to Account Symbols
Click on new entries

64. Create Keys for Posting Rules
Click on new entries

65. Define Posting Rules
Click on new entries

66. Define Variants for Manual Bank Statement
OT43

67. Create and Assign Business Transaction
OT52 and click on new entries

68. Make Manual Bank Statement
FF67