Exploring small charity data in the Royal Borough of Kingston upon Thames and the data sets, free and low cost digital tools and specialist support organisations that can help. Superhighways and Kingston Voluntary Action brought together charity professionals and data experts for a day of data discovery.

2. New KVA service
• Funding, Outcomes and Evaluation Officer
• Working Days: Wednesdays, Thursdays and Fridays
• Contact: Sanja.djerickane@kva.org.uk
•
• GRANTfinder searches (information on over 8,000 funding schemes)
• Support with writing funding applications (Associate Member of the
Institute of Fundraising)
• Help you show the difference you work makes (CES trained Outcomes
Champion)

3. Examples of support since 18 April 2018
• 3 organisations supported to improve their New Initiatives and Your
Kingston Grants applications
• 9 organisations supported with general fundraising advice, including
reviewing applications
• 4 GRANTfinder searches carried out
• Feedback so far:
• ‘Very helpful, knowledgeable and timely - I didn't know such a service existed. Could
well make the difference between achieving grant funding or not.’
• ‘Knowledgeable, accessible, timely service, thank you. Please consider a paid-for
service for additional support e.g. bid writing. Thank you!’

8. Local groups share their data adventures!

9. “ I believe very strongly that charities benefit from
investing in upskilling their workforce around IT and Excel
is a fantastic tool. I will be encouraging my fellow
workers to attend Superhighways Excel training
themselves.
Not only did the course give me confidence that the
spreadsheets I have already designed to capture
elements of our outcomes are well thought out, it gave
me other ideas of things I can do.”

10. Kingston Young
Carers Project
Alice Wintle
Young Carers Support Worker
Outcomes Model 2018

11. Our problem!
• Our database didn’t have the reporting capacity we needed to really analyse
our data.
• These were some of the questions we wanted to ask
1. What are the genders, ages, postcodes, of the children who regularly attend our project? who do they care for and what are the
conditions of the people they care for?
2. Are the statistics of the group that do attend reflective of the statistics of ALL the children that are registered with our project but don’t
attend regularly ? If not why not?
3 . Are the statistics of the children registered on our database reflective of those held by Kingston Data Observatory on the
demographics of the borough? Are the statistics of the children attending our project reflective of the those same statistics? Do we
engage the local Korean population for example?
4. Where are the gaps? What are the trends? What should we be applying for project funding for? Do children who care for a parent with
a physical illness attend the same as those suffering from substance misuse? Do children who care for a parent attend more or less
frequently than those who care for a sibling? Do teenage boys engage more or less than teenage girls? Are we engaging all Young
Carers across the borough?

12. The Solution
EXCEL!

13. Interrogate, Shape, Fund, Grow, Report!

14. Summary
• Excel has provided an excellent low cost tool for us in the
face of database problems
• Easy for staff to learn how to use
• Cheap to build
• Fun to use!
• Great for reporting!
• Give us confidence we know our project
• Allows for constant monitoring
• Easy to analyse trends
• Thanks Kate and Superhighways for introducing us!

15. Simplest map creation…
Paste data sets with
postcodes & create a
map!

16. Google My Maps
• Add multi-media
• Add different layers (max 10)
• Customise look and feel

17. Borough & Ward – KML files

18. Post code boundaries
•Doogal – top level
boundaries shapes
e.g. KT

19. Choropleths
• London Data Store Borough & Ward Excel mapping templates

20. Cartogram

21. Data analysis / visualisation - next steps
Carto – non profit application for the Builder
application
Tableau – non profit discount available via Tech Trust
Flourish – free for public maps
PowerBI – free desk top download or Office 365 app
(if you have an O365 subscription)

28. Network mapping with Kumu.io
Request to be
added to the
Kingston VCS
map

29. Kingston Data
data@kingston.gov.uk
Chris Wiffen
Interim Insight & Data Manager

30. data.kingston.gov.uk

31. We field a range of requests for data and analysis...
How many Russian residents
do we have in the borough?
Can you provide average house
prices for each of the past 12
months for Kingston and London?
Can you provide me with crime
data for Grove ward for the past
12 months?
What are the qualification
levels of residents in the
Tolworth area?
data@kingston.gov.uk
Household numbers in the borough (broken down by flats, houses, owner- occupied and not in
conservation areas within each ward).
- Funding application for the Mayor of London's Solar Together pilot scheme

32. Publicly available data:
● Kingston Data website - provides an opportunity to self-serve
● We can signpost people to datasets that are publicly available
● … Feedback and suggestions for what else you’d like to see
Council-held service data:
● Ask, though likely to require a Freedom of Information Request via the Contact Centre
data@kingston.gov.uk

33. The Kingston Joint Strategic
Needs Assessment (JSNA)
Kingston’s Voluntary & Community Sector Group
12th June 2018
Richard Mayo Centre, Kingston
Julia Waters
Public Health Principal
Royal Borough of Kingston

34. What is a JSNA?

35. A JSNA
• Is a comprehensive picture of the assessment of current and future
health & social care needs of the local population that can be used by
the LA, CCG and NHS England when developing or reviewing
commissioning plans.
• Produced in consultation with local community, taking in to account
broad contextual issues such as demographics and the wider
determinants of health e.g. education, employment, housing, and
environment which impact on local people’s health and wellbeing.

36. A JSNA should:
1. Show what is working? What is not? What could work better? What
are the major health inequalities? What can we do about them? What
does an analysis of unmet needs, seldom-heard populations &
vulnerable groups tell us?
2. Inform the commissioning & decision-making regarding where to
invest or disinvest resources across health, wellbeing, and social care
services for better health and wellbeing outcomes and best value?
3. Provide summary information on strategic picture for health &
wellbeing for wider audiences eg public, NHS England, service
providers, local media, voluntary & community sector, elected
members, or any audience the health & wellbeing board considers
appropriate.

37. What data should a JSNA include?
1. population-level eg growth, migration, gender, age,
2. social & place eg housing quality, environment, employment,
educational attainment, benefit uptake, vulnerable groups, crime.
3. Lifestyle determinants of health eg exercise, smoking, diet, alcohol.
4. Epidemiology eg life expectancy, long-term conditions.
5. Service access and utilisation eg emergency admissions, vulnerable
groups receiving care, benefits uptake, screening uptake, transport.
6. Evidence of effectiveness eg good practice, guidelines, quality
standards
7. Community perspectives eg experiences of service users & local
communities about what contributes to good health.
8. Other information eg from voluntary sector, qualitative sources, service
providers, private sector.

38. Why do we have a JSNA?

39. Local authorities and clinical commissioning
groups (CCGs) have an equal and joint statutory
duty to develop JSNAs and Joint Health and
Wellbeing Strategies (JHWSs), on behalf of the
Health and Wellbeing Board (HWB).

40. The principles underlying
JSNA are summarised as
follows:

41. 1. No need exists in isolation
The challenge of persistent health inequalities &
complex needs groups cannot be addressed by any
single agency alone.
Partnership is the only workable solution to the big
challenges that we face.

42. 2. A single, agreed picture of true needs is essential
for strategic planning
Without it, decision-makers will not be able to
coordinate joint actions effectively, nor identify what
the most important investments are for today or
tomorrow.
Without shared priorities based on JSNA, the same
problems will come up again & again.

43. 3. A clearer picture of needs means stronger
partnerships
Partners are better able to understand & value each other’s
contribution by recognising the interdependency of public
services.
Partners know what they’re doing & why, & agree ‘the
buck stops with all of us’.

44. 4. Demand is not the same as need
Building an objective picture of needs, not demand, is
fundamental to ensuring that the right people get the
right services, at the right time, in the right place.
Know what you don’t know

45. Kingston’s JSNA website
October 2017 onwards
https://data.kingston.gov.uk/jsna/

48. Kingston’s Key Data
• Ward profiles
• Population Projection
• Demography
• Kingston Story

49. Uploaded chapters
• Breast screening
• Cervical screening
• Bowel Screening
• Healthy weight – Obesity & Malnutrition
• Physical activity
• Sexual Health
• Mental Health Promotion
• Alcohol
• Substance Misuse
• Abdominal Aortic Aneurysm
• Immunisations
• Bone Health
• Bowel Cancer
• Breast Cancer
• Cervical Cancer
• Lung Cancer
• Prostate Cancer
• Skin Cancer
• Gynaecological Cancer
• Mental Health
• Autism
• Cardiovascular health
• Diabetes

50. Uploaded chapters
• Fuel Poverty
• Violence Against Women & Girls
• Child Sexual Exploitation
• Pre-school children (0-5s)
• Secondary aged young people
• Carers
• Older People
• Gypsy and Roma Travellers
• LGBT
• People with Learning Disabilities
• SEND
• Refugees and Asylum Seekers

51. Chapters planned to be uploaded soon
• Breastfeeding
• Smoking
• Korean Population
• Air Quality
• Young Carers

52. Kingston Young Carers (YCs) & Young Adult Carers Needs Assessment 2018
• To assess effective implementation of Children and Families Act 2014 (under 18s rights to
an assessment - aims to prevent inappropriate caring roles impacting on child’s
development) & of Care Act 2014 (18-24 year olds rights to an assessment - assists child
transitioning into adulthood).
• To assess how much multi-agency services address needs of YCs & the whole family.
Barriers YCs face in accessing health, social care, social, leisure services, finance,
employment, housing services.
• To understand support that could be made available through communities & voluntary
sector.
• To improve identification & self-identification of YCs & their families in order to improve
timely access to appropriate & effective services.
• To assess the extent to which the voice of YCs including older YCs are heard & identify
mechanisms to capture their voice.
• To identify issues that occur at transition (from childrens to adults).

53. Methods used
• Literature review.
• 4 Focus groups of 33 young carers aged 7 – 18.
• Interviews with 5 parents of young carers.
• Survey of 23 young carers aged 9 – 18 and 2 young adult carers aged
18-24.
• Survey of 5 young carers leads in primary and secondary schools
• Interviews with 17 professionals across healthcare, schools, Childrens
and Adults Social Care, voluntary organisations (eg Express CIC, Yorda
Adventures, RAK, Kingston YCP).

54. Korean Needs Assessment, 2018
Overall aim was to gain further understanding of the needs of the local
Korean community in Kingston. It seeks to recommend measures, or
initiatives for the Council, its partners and the community to take in
order to promote the wellbeing of communities. The research will
inform the Council’s Joint Strategic Needs Assessment (JSNA).

55. Methods used
These consisted of a mixture of focus groups & interviews, with professionals & service
providers, North Korean community members & South Korean community members.
Focus groups with professionals were held at Kingston University. Drop-in community
workshops and focus groups were advertised in Korean Newspapers and held at the New
Malden Methodist Church:
• Predominantly qualitative – capturing experiences, stories of those in & working with
the community
• 98 participants:
o3 focus groups with professionals & services providers (22)
o4 focus groups/interviews with N Korean community (25 participants)
o5 focus groups/group interviews with the S Korean community (19 participants)
o13 interviews with professionals & services providers (representing education,
health, mental health, culture Korean culture events, Korean newspaper, Korean
School and Korean Community Centre, Language schools) (14 participants)
o18 short interviews/questionnaires with Koreans in New Malden.

56. Some Recommendations
Cultural Engagement
• Support Korean events &
festivals.
• Consider engagement
strategy based around
cultural exchange rather than
‘education’.
Focus on Needs of N. Korean community & Vulnerable groups
• Develop information for professionals regarding different
subgroups & different needs that define the Korean
community in Kingston.
• Identify and provide community space for the N. Korean
community
• Provide Targeted Mental Health Support for the N.
Korean community
• Identify strategies for services to respond to the severe
hardship faced by large sections of N. Korean Community,
& in particular by older residents & single mothers.
• Identify strategies for services to respond to the housing
difficulties many N Koreans face - & in particular amongst
older residents & single mothers.
• Identify strategies for services to respond to the
uncertainty many N Koreans face over their Immigration
status

57. Examples of how other JSNAs has been used
1. Dementia JSNA section has informed the local Dementia Strategy, which
recognises that voluntary sector is key to supporting people with dementia.
2. JSNA on Depression, Self-Harm and Suicide has been used to inform the
multiagency Suicide Prevention Strategy.
3. Carers JSNA section has informed and underpinned the new carers
specification and re-commissioning within the voluntary sector for carers
support as part of Active and Supportive communities.
4. Refugees and Asylum Seekers used to inform the strategy and action plan.
5. Gypsy and Roma Traveller JSNA informed the community-based activity
which helped improve links into healthcare eg antenatal care and mental
health.
6. The Korean Community JSNA has assisted co-producing bid with Korea
Connect - activities for Korean elders and single mothers.

58. Data is only a means to an end.
Gathering it in one place is just one part of the overall JSNA process.
Analysing it to build intelligence, inform priorities & drive change will
be another.
Proposed Ways forward
1. JSNA content – pictorial representation of data & information
2. Process of developing JSNAs
3. Awareness of JSNA, influencing Policy & Commissioning - further efforts &
developments to ensure routine utilisation of the JSNA across the whole Kingston
system to ensure it is an effective tool in underpinning commissioning across RBK, the
voluntary sector & NHS.

59. Thank you.
Any questions?
julia.waters@kingston.gov.uk

60. Other useful sources of data

61. Lunchtime!

62. 360Giving
Open data for more effective grantmaking
@360Givin
g

63. What we do
We support grantmakers to publish their grants data openly,
to understand their data and to use the data as part of a
more innovative and informed approach to grantmaking.

64. UK grantmaking in numbers 2015/6
166k = UK charities
390k = Civil society organisations
£3.3bn = Government grants to voluntary sector
£2.9bn = Grants awarded by Top 300 foundations
Sources: NCVO Almanac 2018, ACF Foundation Giving Trends 2017

65. Data to help answer questions
Who else is funding these organisations/sectors?
I care about x region - is enough funding going there?
How can I make my applications more targeted?
Am I duplicating work that others are doing?

66. Imagine if it was as easy as this
Coastal communities?

67. Publishing data to the 360 Standard

68. 360Giving Standard:
What do we mean?
“Open data and content can be freely used,
modified, and shared by anyone for any
http://opendefinition.org/

69. Simple standardisation -
thousands of uses

70. 10 items… or more
Answering the key questions: who, what, when and how much?
And if possible;You
(Funder)
Who?
(Recipient)
When?
(Dates)
Where?
(Location)
What?
(Purpose)
Amount?
(£)

71. The more you add
the more powerful it is
Publish what you can, adding more at your own pace
Beneficiary
location
Grant
programme
Categories
Website
addresses

72. Publishing via a spreadsheet

73. Publishers own their data
Data files are
made available via
publisher website.
https://www.lovekingston.org.uk/creating-change/open-data/

74. Using the data
http://grantnav.threesixtygiving.org

75. Supporting grantseekers
https://www.beehivegiving.org/

76. Analysing the data
Credit: OCSI Local Insight tool http://ocsi.uk/2017/06/14/find-out-how-much-big-
lottery-funding-is-spent-in-your-local-areas/
Credit: Austin Rodriguez, Birmingham City
Council
“It’s about having the conversations we’ve never
been able to have before…we literally used to say
that we can’t discuss these questions because we
don’t know anything”. Dipali Chandra from
Charitable Trusts West Midlands

77. Visualisation tools
Credit: Mor Rubinstein using https://onodo.org/
https://onodo.org/visualizations/32366

78. Credit: Mor Rubinstein using https://infogram.com
https://infogram.com/localcharitiesday-1h0r6rvo7rww2ek

79. Taking a data expedition

80. https://challenge.threesixtygiving.org/

81. Exploring the data with GrantNav -
http://grantnav.threesixtygiving.org

82. GrantNav filters
GrantNav filter 360Giving Standard field
Amount Awarded Amount Awarded
Award Year The year from Award Date field
Recipient Region Derived from 360Giving data (Postcode or Geocodes)
Recipient District Derived from 360Giving data (Postcode or Geocodes)
Funding Organisations Funding Org:Name
Recipient Organisations Recipient Org:Name

83. Keyword searching
Simple ways to target your free text searches:
● A single word: e.g. people
● Multiple words: e.g. young people gardens
(each word does not necessarily have to be present)
● Require each word to be found: e.g. young AND people
● An exact phrase by enclosing it in quotes: e.g. "young people"

84. Advanced keyword searches
Search words and phrases limited to a specific field, for example:
● description:homelessness will search the "description" field for the
for the word "homelessness"
● recipientOrganization.postalCode:KT1 will search the for recipients
recipients within the “KT1" postcode district (where the field is
populated)
● fundingOrganization.name:"London Councils" will search the
"Funding Organisation:Name" field for "London Councils"
NB: The field names used must match the machine-readable field names. You can find these listed on GrantNav:
http://grantnav.threesixtygiving.org/stats

85. ● Discuss with colleagues - come and speak to us
● Check out our tools and platforms
● Hold a Data Expedition
● Tell us what would be useful for you
www.threesixtygiving.org
info@threesixtygiving.org
@360Giving
Next steps

86. Kingston Grants
David Kane – 12th June 2018
Using 360 Giving data
drkane.co.uk

87. How many grants?
• Found 294 grants to a beneficiary or recipient in Kingston
• Between 1998 and 2018
• Worth £44 million
• But…
• £27 million to Surrey County Council – Highways Block grant from Department
for Transport
• £2.4 million to Kingston upon Thames – Also from Department for Transport
• £1.5 million to Voluntary Service Overseas – for projects in Zimbabwe,
Malawi, etc
• And a partial picture – not everyone who funds in Kingston publishes

88. Matching with Charity Data
• See blog post at
https://drkane.co.uk/
• Uses openRefine
• + findthatcharity.uk

89. Finding relevant
grants
• Remove grants to:
• Local government
• University & colleges
• International/National charities based in
Kingston
• NHS
• Schools
• Left with 72 grants to:
• Local charities
• Sport Clubs
• Community Interest Companies
• Places of Worship
• Worth £2.6 million
• Also limit to 2015-2018

90. Funders
(by grant amount)
• Grant Amounts (in
£000s) – by Funder
• Dominated by Big
Lottery Fund

91. Funders
(by number of
grants)
• Still Big Lottery Fund
(Awards for All) – but
Co-op, Sport England
and KVA (Love
Kingston), also
important funders

92. Where do grants
go?
• Each dot is a grant
• Areas are wards:
• Highest areas have 11-
14 grants

93. Grants over time
• Tricky to do because not all
funders cover the same
time period
• But can look at just Big
Lottery Fund
• Looks like a decline over
the period (though NB data
for 2017 is not complete)

94. By size of recipient
• Only available for
registered charities with
charity numbers (48 grants)

95. That’s it!
• Blog, map and data at
drkane.co.uk
• Check out
beehivegiving.org - uses
360 Giving data to match
you to funders

96. Data Q&As
Over to you!

97. www.superhighways.org.uk
@SuperhighwaysUK
impactaloud@superhighways.org.uk
Tel: 020 8255 8040