Domino Administration Wizardry - Dark Arts Edition

@LotusEvangelist keith@b2bwhisperer.com@LotusEvangelist
AD09
Domino Administration Wizardry
Dark Arts Class
Keith Brooks, CEO, B2B Whisperer
@LotusEvangelist
HCL Master, N.E.W.T., O.W.L.
#HCLMasterTips
1#engageug

Mr. Keith Brooks (LotusEvangelist)
Rehovot, Israel
Dear LotusEvangelist,
We are pleased to inform you that you have been accepted at the Engage School of
Collaboration and Wizardry. Your students will be required to report to the Chamber of
Reception upon arrival. Please find an enclosed list of all necessary books and equipment.
Term begins on March 3t. We received your owl on January 21st. To avoid detection
by Muggles, please use the entrance located at G. Knoefzaal at Burger’s Zoo,
Arnhem, on platform1352.We look forward to having you at our school.
Yours Sincerely
Theo Heselmans
Headmaster Engage -HCL Grandmaster, Order of Merlin, First Class, Grand Sorcerer,
Chief Warlock, Supreme Mugwump, InternationalConfederationof Wizards
2#engageug

Adjunct Professor of the Dark Arts
• HCL Master 2019-2020
• IBM Champion 2013 – 2019
• IBM Redbooks Thought Leader 2012-2014
• Certificate Exams Writer 2012-2014
• Author Quickr Administration Book 2011
• LotusEvangelist blog since 2007
• Domino Administrator since Beta in 1996
• Notes Administrator since 1992
• 3rd time speaking at Engage
• Presented at Lotusphere, IBM Connect, Connected,
Think, NCUG, Let’sConnect, SOCCNX, The View Admin,
MWLUG,SUTOL, and other events over last 20 years
3#engageug

Give me the List…WTF?!
Ever try to be nice to users and help them?
Doesn’t always go the way we think, does it?
Kind of like when asks
to do him a favor…
it always leads to dark thoughts things
4#engageug Dumbledore: https://forward.com/schmooze/323408/why-dumbledore-wouldnt-back-bds/
Harry: http://www.salisburysd.us/brinson/youre-a-wizard-harry/

Owl Mail Reminder
You may receive lists, names, data, emails and other
Muggle things that have not been cleaned up yet.
Excel is your friend to manipulate the data to do your
bidding.
Names = First Name Last Name ex: Keith Brooks
Emails = Front @ Domain . Extension ex: keith@keith.com
5#engageug

Spell #1
Converting Names to Internet Emails
We need to send a survey out; can you help us…
This Spell Requires:
1) Your PNAB
2) Access to your Company Names.nsf
3) A Generic Group Created under Groups
4) The Code from the 2nd slide after this one
5) The List of Names*
6#engageug https://booksetcstore.com/products/book-of-spells-notebook-a5-size
* = Excel may be needed to manipulate the list USUALLY

Spell #1
Dark Arts Code - Part 1
7#engageug
1. Click File-Preferences-Toolbar-Customize
2. Select the Universal Toolbar to Customize
3. Click New then select Button
4. Type a Name
5. Type Optional Help text to remember what this does
6. Paste the Code from the next slide in as a Formula
7. Click OK and Save Toolbar
8. Test it by copying the names into a new group in PNAB
9. Save the group
10.Select the Group and Click on the Icon created

Spell #1
Dark Arts Code – Part 2
result := "";
realresult := "";
@For (n := 1;n <= @Elements (Members );n := n + 1;
look := @Trim ( @NameLookup ( [Exhaustive];Members [n ]; "InternetAddress" ) );
realresult := @Trim ( @Unique (realresult:look ) );
result := @Trim ( @Unique (result : @If (look= "";@Name ( [Abbreviate];Members
[n ] );look ) ) ) );
FIELD comment := @Implode (result;@NewLine );
@Prompt ( [Ok]; "Members " + @Text ( @Elements (Members ) ); "Found " +
@Text ( @Elements (realresult ) )+ " emails for "+ @Text ( @Elements (Members )
)+ " Notes Names" )
8#engageug From @notessensei Blog Post: https://www.wissel.net/blog/2011/10/converting-notes-names-into-internet-addresses.html
Thank you
@Notesensei

Spell #2
Converting Names to Hierarchical Names
• We need to send a survey out; can you help us…
This Spell Requires:
1) Your PNAB
2) A Generic Group Created
3) The Code from the 2nd slide after this one set up as a
Toolbar Icon
4) The List of Names*
9#engageug https://booksetcstore.com/products/book-of-spells-notebook-a5-size
* = Excel may be needed to manipulate the list USUALLY

Spell #2
10#engageug
1. Click File-Preferences-Toolbar-Customize
2. Select the Universal Toolbar to Customize
3. Click New then select Button
4. Type a Name
5. Type Optional Help text to remember what this does
6. Paste the Code from the next slide in as a Formula
7. Click OK and Save Toolbar
8. Test it by copying the names into a new group in PNAB
9. Save the group
10.Select the Group and Click on the Icon created

Spell #2
result := "";
@For(n := 1;n <= @Elements (Members );n := n + 1;
look := @Trim( @NameLookup ( [Exhaustive];Members [n ]; "FullName" ));
result := @Trim( @Unique (result : @If (look= "";@Name
([Abbreviate];Members[n ]); @Name ([Abbreviate];look)))));
FIELD comment := @Implode (result;@NewLine );
@Prompt([Ok]; "Members " + @Text(@Elements (Members )); "Found " +
@Text(@Elements(result ))+ " Abbreviated Canonical Names for "+ @Text (
@Elements (Members ) )+ " Users" )
11#engageug

Spell #3
Time Turning Back the Clock
Your Admin ID expired and you are locked out!
Shut down your server
Change the date on the OS
Rename log.nsf temporarily
Start server, login and recert your ID
Shut server down
Change Date
Delete temporary log.nsf
Rename original log.nsf back to log.nsf and restart
server
12#engageug http://images4.fanpop.com/image/photos/22600000/hermione-granger-indian-miley-cyrus-22631667-320-479.jpg

Spell #4
PolyJuice Your Directory
Quick way to update “things” in names.nsf
or any database with fields, folders, dragons
• Click Create then Click Agent from the Notes menu
• Provide a Name and Select Simple Actions
• Click OK to go into Designer
• Bottom Left corner you will see
• Click on the button and prepare to be amazed
13#engageug
https://www.dazzleworkshops.co.uk/2018/02/06/book-themed-craft-activities-stroud-kids-club-february-half-term/polyjuice-potion/
sarah@dazzleworkshops.co.uk
Screenshots on next page

Spell #4
PolyJuice Your Directory 2 of 2
• Look at all those choices!
• Most common is Modify Field
• Select Modify Field from the drop down
• Select Replacing or Appending
• Select the field from the list and Click Add your change
• DONE! Go test it, of course before major usage.
14#engageug

Spell #5 Cheap Thrills
Sorting Your Views
You know that awesome Rooms and Resources
Database we all leverage?
You can see my slides (12-16) from on
how we hacked the template to be more useful
https://www.slideshare.net/kbmsg/admin-hacks-for-users-and-admins-sanity
and download the code here http://keithbrooks.com/download/isbg_rnr_use.ntf
How do you sort your views? You know how to do
this….right? Just in case, let’s show you how.
15#engageug

Changing the Views of
The Sorting (Hat)
• You will need a Designer Client
• From Notes, Open the database to get “fixed”
• Click on View- Design
• Under Views, Open the View to be Edited
• Right Click on the Column to be fixed
• Select Column Properties
• Choose a Sort, Type and the Blue Circle!
• Click on X to leave the mini Window
• Close the view or Press CTRL-S
16#engageug https://www.lifehacker.com.au/2017/07/why-the-hogwarts-sorting-hat-is-a-bad-idea/

Secret Views for NABs
Spell #6
People by Mail Server - View with Some Formula Code
Spell #7
People by Sametime Server – View with Lotusscript
17#engageug

Elige Sapienter*
Private views in the NAB is not new, you do use them, right?
2 options to choose:
• Create view in the Names.nsf DB
• Create views in the Names.ntf Template
If you have a vanilla/standard template I suggest you choose
the 1st option to avoid losing your changes.
If you have a heavily edited template, I suggest the 2nd
option since you understand how to work with the changes
you have made.
18#engageug *Choose Wisely

People by Mail Server 1 of 8
• Open names.nsf/ntf
• Click on Create then Click View
• Enter a name
• Select a location or the default for it
• You can use an existing view if you wish
• Click OK
• Click Save and Customize
19#engageug

People by Server 2 of 8
• Double Click on the E-Mail column and change the
Title to Mail File
• From the lower window Select Display Field, then
Select MailFile from the dropdown list.
• NOTE: You can ignore any warning
message about lost data.
• The other columns should match their fields by name
or change them to match what you wish.
20#engageug

• Click on the Name column and in the window
below, paste this FORMULA and Click the Check
mark:
@Name([Abbreviate];@Subset(FullName; 1))
• Use a similar process for the Sametime column with
this code and rename it Sametime Server:
@Name([Abbreviate];SametimeServer)
21#engageug

• We need a counting column. So your view should look
similar to this
• Right Click on the Name column and Click Insert New
Column
• Double Click on the blank column and Type “1” (include
the “”) in the formula window on the bottom.
• In the pop up window, change to the sorting
tab and set it like this, don’t forget the
Totals Field on the bottom ->
22#engageug

• We need a Country(City) column. So your view should
look like this
• Right Click on the Blank Name column and Click Insert
New Column
• Double Click on the blank column, Type either line:
@Name([Abbreviate]; OfficeCountry)
@Name([Abbreviate]; OfficeCity)
in the formula window on the bottom.
• In the pop up window, Click on the sorting
tab and set it like this ->
23#engageug

24#engageug
• Right Click on the No Name/Blank column we
just created and Click Insert New Column
• Double Click on the blank column and Type:
@Name([Abbreviate];MailServer)
in the formula window on the bottom.
• In the pop-up window, Click on the Font
• tab and set it like this <-
• Click on the sorting tab and set it like this ->

• Check the Show Twistie when row is expandable
• Also set it for the OfficeCountry column
25#engageug

If all went well, you will see something like this:
26#engageug
You can customize the columns to your liking

People by Sametime Server
Use the prior slides, but Slide 6 use this code:
@Name([Abbreviate];SametimeServer)
And Can Look Like This
27#engageug

Need a Server Console?
• Old trick but still works!
• Click File -> Preferences -> Toolbar -> Customize
• Click on New and select Button
• Under 'Button caption text', type a name (Rconsole)
• Click on Command & Functions button to select Commands
• Select AdminRemoteConsole and click on Paste button
• Click on OK and then click Save Toolbar and click on OK.

The Pensieve Review
• Find Email Addresses
• Find Hierarchical Names
• Time Turning Back the Clock
• Hagrid Saves BuckBeak
• Juicing your Directory with Simple Actions
• Sorting your Views
• View People by Mail Server
• View People by Sametime Servers
• Need a Server Console
• Don’t forget the Rooms and Resources hacks too! 29#engageug

@LotusEvangelist keith@b2bwhisperer.com@LotusEvangelist 30#engageug
Thank You Questions?
#HCLMasterTips

Domino Administration Wizardry - Dark Arts Edition

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