AP_Flu_Planning_ 6_14_11

Planning a Successful
Flu Vaccination Program

June 14th, 2011

Audio Information:
Dial 866-506-1209
Access Code: 2651024 #

www.affiliatedphysicians.net

Housekeeping Items
 Phones are Muted
 Ask Questions Online
 Questions will be Answered at the
Conclusion of the Webinar
 Slides will be Distributed by June 16th


AGENDA
 About Affiliated Physicians
 Quick Recap of the 2010/11 Flu Season
 Planning for the 2011/12 Season
 Q&A


About Affiliated Physicians

 Corporate Healthcare Provider
 Founded in 1982
 Serving Fortune 500 Companies &
Governmental Agencies
 Corporate HQ: NYC
 Provide On-Site Services Nationally
 National Physician Network (900+)
 Accommodating & Flexible Provider


Our Services
 On-Site Seasonal Flu Vaccinations
 On-Site Health Screenings
 Cholesterol; Blood Pressure; BMI; Glucose;
PFT; Bone Density; More…
 Executive Physical Examinations
 Pre-Employment Examinations
 Drug Screenings
 Travel Immunizations
 Pandemic Flu Antiviral Programs


Recap of 2010/11 Flu Season
 Slightly More Severe than a Typical Year

 Less Severe than the Pandemic Flu Year (2009/10),
but More Severe than the Year Prior (2008/2009)

 Flu Season Peaked in February 2011

 2010/11 Flu Viruses:
 Influenza A H3N2
 High Levels of H1N1
 Influenza B


Recap of 2010/11 Flu Season
 2010/11 Vaccine Efficacy
 2,494 Flu Viruses Submitted to the CDC for Antigenic
Characterization
 99.8% of H1N1 matched Flu Vaccine
 96.8% of H3N2 matched Flu Vaccine
 94% of Influenza B matched Flu Vaccine

 Antiviral Use (Tamiflu):
 99.1% of the H1N1 Strain Were Susceptible
 99.8% of the H3N2 Strain Were Susceptible
 100% of the Influenza B Were Susceptible


What to Expect For the 2011/12
Seasonal Flu Season
 Vaccine Components (Same as 2010)
 Type A: H3N2

 Type A: H1N1

 Influenza Type B

 Still Need to Get a Flu Shot?
 Yes – Immunity Does Not Last

 Slight Variations


What to Expect For the 2011/12
Seasonal Flu Season

 Vaccine Supply
 1 vs. 2 Vaccines (2009)
 Manufacturers can Forecast Demand
 Delivery: Aug 2011


Planning for the 2011/12 Season
 Gaining Leadership Buy-In
 Selecting a Corporate Flu Vaccination Vendor
 Achieving High Participation Rates


Gaining Leadership Buy-In
 Talk Numbers
 Up to 44% reduction in physician visits for upper respiratory
illnesses in healthy working adults
 34% reduction in days of illness
 Up to 45% reduction in lost work days
 Up to 28% decrease in antibiotic use for flu-associated
illnesses
 Stress Increased Productivity

Bottom Line: There is an ROI to Administer Flu
Shots


Selecting a Seasonal Flu Shot
Vendor
 Your Goals:
 Easy to Administrate
 Easily Accessible to All Employees
 Achieve a High Participation Rate
 Function Smoothly & Efficiently


Partnering with a Vendor – A
Checklist
 National Capabilities
 Vaccine Supply
 Web-Based Registration Site
 Qualified & Trained Staff
 Single Point of Contact
 Reporting
 Provides Communication & Education
 On-Site Program Management
 Strong Account Management
 Flexibility


Vendor Checklist –
National Capabilities
 Benefits of a Centralized Program
 Much Less Work for Local Site Coordinators
 Consistent Communication and Education
 Invoicing Options
 Local or Global Budget
 Company-Wide Reporting
 Broken Out by Location
 Vouchers
 Smaller Locations; Work-At-Home Employees
 Employees that Missed the Program


Vaccine Supply
 Vaccine Shortages: 2004, 2009
 Many Vendors Experienced Shortages
 Cancelled/Rescheduled Programs
 Relationships with Multiple Manufacturers and
Distributors


Account Management
 Dedicated Account Manager
 Single Point of Contact
 Knows All Aspects of Your Program
 Communicates Directly with Site Coordinators
 Site-Specific Planning
 Space Requirements, Security, Etc.
 Creation of Customized Communication &
Education
 Online Registration Site Setup & Monitoring


Web-Based Registration
 Allow Employees to Schedule Online
 Ensures Efficient Program Operations
 Reduces Wait Times
 Eliminates Scheduling by Local Site
Coordinators
 Ability to Monitor Participation Rates & Respond
Accordingly (Staffing Levels, Communications)
 Who Monitors the Site?
 Reporting
 Customizable
 Dependable and Reliable (IT Security; Uptime)

Qualified, Trained & Professional
Staff
 Critical to Program Success
 Regulatory
 Licensed in the State
 Malpractice
 Medical Director’s Standing Orders
 Training Levels
 Client-Specific Training
 Courteous, Friendly
 EE & Site Coordinator Satisfaction Surveys
 Experience in a Corporate Setting


On-Site Program Management
 Programs where High Numbers of Participants
are Expected
 Who Manages the Program?
 Setup and Cleanup
 Patient Flow
 Troubleshooting


Selecting a Vendor –
Communication & Education
 Customizable Communications

Posters
E-mail Templates
Customizable
Handouts and Desk-
Drops
Intranet Pages


Reporting
 Scheduling and Participation Reports
 Total Number of Registered Employees
 Total Number of Kept Appointments
 Total Number of No-Shows
 Total Number of Walk-ins
 Total Participants
 Participant Name
 Participant Identification / Employee ID
 Employee vs. Dependents
 Program Date
 Program Location


Flexibility
No Two Companies are the Same
No Two Programs are the Same

 Accommodate Multiple Shifts
 Employees and Families
 Accepting Payment On-Site
 Breaking Out Invoices by Location, Date, etc.
 Data Coordination (HRA, Insurance, etc.)
 Ability to Provide Other Wellness Services & Combine
Programs


Achieving Greater Participation
Rates
 Participation Rates
 Employer Sponsored Program: 25%-50%
 Corporate setting, call center, manufacturing facility etc...
 Cost Share Program: 8%-20%
 Employee Pay Program: 5%-10%


Achieving Greater Participation
Rates
 Employer-Paid vs. Cost-Share

 Smooth & Efficient Program Operations

 Communications & Education
 Quantity
 Quality
 Communicator


Affiliated Physicians’ Seasonal Flu
Program
 National Provider
 Free, Robust & Customizable Web-Based Registration
Site
 Qualified, Trained & Professional Staff
 Robust Reporting
 Free Communication & Education
 On-Site Program Management
 Strong Account Management
 Flexible & Accommodating

 Experts on Influenza
 Corporate Healthcare Experts


Q&A
For more information, please contact
Affiliated Physicians at (877) 292-5546, ext 115 or
info@affiliatedphysicians.net

Presenter:
Ari Cukier, SVP Onsite Wellness
Affiliated Physicians
(212) 935-8725
acukier@affiliatedphysicians.net


AP_Flu_Planning_ 6_14_11

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