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Sap Business One Outlook Integration User Group Presentation June 2012
1. Long Business Systems, Inc. (LBSi)
Management Software Solutions
We help businesses manage for success
Cleveland – Columbus – Cincinnati - Pittsburgh
2. Outlook Integration
Presented by: Vicki Smith
Overview
System requirements
Data Synchronization
Email Integration
Word and Excel files saved as Activities
3. Outlook Integration Overview
Used to manage information and facilitate communications
Synchronize appointments, tasks, and contacts between Microsoft
Outlook and SAP Business One
Save data from Microsoft Word or Excel as activities and attachments
Send SAP Business One emails thru Microsoft Outlook
6. Installation
Prerequisite: An email account exists in Outlook to send and receive emails
1. Activate the add-on
2. Install on the Client
3. Set Outlook as default mail client
Note: Contact Rob Hickman as LBSi for more installation information.
7. Outlook Logon
You will need to login to the your SAP database from Outlook to perform
integration functions.
8. Data Synchronization
“Associate with” and “synchronize”:
Calendar Appointments Activity / Meeting
Tasks Contact Person
Contacts Business Partner
SAP Documents
9. Types of Synchronization
1. Synchronize – (recommended)
Allows user to resolve conflicts
Will prompt user to confirm data displayed for synchronization
User can confirm and / or modify selected data to be sync’d
2. Quick Synchronize –
No user prompts or data displayed for review
SAP will resolve all conflicts and synchronize
10. Data Synchronization - General
Start out sending data one way only
Make SAP your master data
11. Data Synchronization - Calendar
Have a business or SAP calendar for syncs
Avoid loading personal data or appointments
12. Data Synchronization - Contacts
Have a business or SAP contact folder for syncs
Make SAP your master data
16. “Associate with” “Synchronize this”
When adding an appointment or task in Outlook, you can “Associate
With” or “Synchronize This” with an SAP Business Partner
17. Save Word or Excel file as Activity
Add an Activity, reference an SAP document and attach file
18. Using Outlook to Email from SAP
Send SAP documents via Outlook email,
View and track SAP emails in Outlook
19. Thank you for taking time to participate in the SAP
Business One User Group Meeting.
Please take a few minutes to respond to our survey
and provide us with feedback and suggestions going
forward.
o We are always looking for new clients to work with. And we would like
to find more clients and partners like you – companies that are
engaged, smart, and focused on their future.
o Can you help us out by referring LBSi to someone who could benefit
from our services?
20. Don’t forget about the “Idea Place”
You can submit your ideas and suggestions to SAP
Go to: https://cw.sdn.sap.com/cw/community/ideas/sme/b1
21. Next Meetings:
o Tuesday, August 14, 2012
o Forecasting
o Tuesday, September 11, 2012
o TBD
22. Long Business Systems, Inc. (LBSi)
Cleveland – Columbus – Cincinnati –Pittsburgh
Contact Information:
Vicki Smith
Senior Consultant
email: vicki@lbsi.com
Phone: 440-846-8500 ext 22
www.lbsi.com