2. Today’s Lecture
Part 1: Background Info Part 2: Let’s Get Started
Benefits of Using the Ribbon to
PowerPoint create in
Ways to Use Basic PowerPoint
PowerPoint
presentations File Compression
Examples Zipped Folders
Design Basics Creating your own
PPT 2003 versus PPT WebQuest
2007
The Ribbon
3. Benefits of Using PowerPoint
Keeps lecture on track
More stimulating lectures
Multi-media – non-linear presentation
Reaches visual and auditory learners
Easy accommodations
Print notes
Adds depth to learning
Record lectures
Scores Increase
Teacher Evaluations
Student Grades
Clearer expectations
Study guide incorporated into lecture
More time to add depth or examples to
lecture
Adapts to traditional, blended, & online
courses
4. Ways to Use PowerPoint
Instructor Use Student Responses
Lecture Notes Chapter Summaries
Outline Scrapbooks
FullNotes ABC Books
Record Lectures
Multi-Genre Projects
Add Multimedia
Web Quests
Study Guide
Class Presentations
Web Quests
Group Project
Literature Ladders
Simulations
6. Organization
Things to Consider Tips
Attention-getting opener Print “handouts” to read
presentation as a
Brief overview of topic storyboard.
Main Content Does the sequence make
sense?
Organization Are there no more than 5
Chronological slides in a row without
visuals?
Hierarchy of importance
Add examples &
Step-by-step procedures
anecdotes
Brief summary & Use color coding & logos
conclusion if applicable to help
visually organize
information.
7. Audience
Target the design for the audience
Is your vocabulary appropriate for the audience?
Make sure to define jargon
Are you meeting multiple learning styles?
Visual
Auditory
Kinesthetic/Hands-on
9. Design
Font Color
When mixing two different Choose colors to evoke
fonts, make the x-height the desired feeling
same. Use red sparingly
Arial Garamond Blue = Business
Green stimulates
Arial Garamond interaction
Font should contrast with Hot versus Cool colors
background Don’t choose bright colors
for on-screen presentation
Use no font smaller than 18 backgrounds
for on-screen viewing
Save one or two colors for
Serif fonts are best for print, contrast emphasis
but non-serif fonts are best for Avoid color combinations
projected materials. some can’t distinguish
11. Alignment
Keep all alignment on the
page the same.
A “centered” alignment
should rarely be used.
A “justified” alignment
should only be used when
creating columns.
To keep items from
“floating” on the page, they
should be aligned with
other items.
Both horizontal and vertical
alignment should be
considered.
12. Alignment
When you break
the rules, do it for
a reason!
13. Graphics
Purpose of Graphics Basic Guidelines
To lighten the 50% of slides should
classroom have some type of
atmosphere
graphic element
Scaffolding
Explain technical Keep animation low
information key & appropriate
Give examples
SmartArt can create
Reinforce written text
visual emphasis of
Visual organization information
cues
Aesthetics
14. Verbal vs. Visual
A malleable finite
cylindraceous coil
wrought of parallel
axes with azimuthal
terminates.
15. Layout
Basics Illustration Sample
Leave plenty of white space
Navigation button area is
separate & visually divided
from content area
Page background can have
meaning
Graphics area is equivalent in
size to text area.
Graphics are similar in palette
& dimension
Text, buttons, & graphics
should align
Link illustrations & related text Termite hill in Ghana
with color blocks
16. Proximity
Proximity is the
closeness of objects
on the page.
The law of proximity
states that objects
near each other
tend to be seen as a
unit.
Proximity helps one
find information on
the page.
18. Repetition
Repetition, or consistency, means that you should
repeat some aspect of the design throughout the
entire document.
Repetition acts as a visual key that ties your piece
together--in other words, it unifies it.
Repetition controls the reader's eye and helps you keep
their attention on the piece as long as possible.
Repeat elements such as a graphic, font style or size.
19. Rehearse & Double Check
If the presentation is live: Tip:
Know your slides & If you are NOT using
material cold
Do not read from your the same version of
slides. powerpoint as the
That’s what your audience
should do. presentation venue:
If possible, practice ahead Click on the office
of time in the presentation button
venue.
Make sure your version Click “Save As”
will run on the equipment
at that location Click “PowerPoint 97-
2003 Presentation”
22. The Ribbon
PowerPoint 2007 has a new user interface –
The Ribbon
Many visual commands arranged into groups
Make “most used” commands easier to find
Microsoft Office Online has tools to help you
learn how to use Office 2007, including
PowerPoint.
Ribbon Demo Video
23. Other Features
Customize Quick Access Tool
Other Features
Bar
Customize 2 ways Help
Small blue question
Click on arrow next mark in top right-hand
to quick access bar corner
Short-cut keys
Click on Office
Ctrl + k = insert
button; Options; hyperlink
Customize Ctrl + [ = reduce font
size
Options also lists
Ctrl + ] = increase font
resources with links size
to online sites Ctrl + a = select all
Find more in “help”
25. Goal
You will familiarize yourself with the ribbon and
be able to locate task buttons.
26. Home
Clipboard Basic Buttons
Cut Font
Copy Paragraph
Paste Drawing
Slides Editing
New
Layout
27. Insert Slide
Info Procedure
First you must insert Go to the “home” tab
In the “Slides” section of
at least one slide. the ribbon, click on the
arrow next to “New
Slide.”
Choose “Title Slide”
Repeat the process, but
choose a “content” slide
instead of a “Title
Slide.”
To change the layout
later, click on “layout”
and reselect the format.
29. Design
Info Procedure
Next, you will need to Go to the “Design” tab
choose the design Hold your cursor over the
design slides to see what they
and color scheme for will look like
your slides. Use the arrow button to scroll
to the next row of options
At first don’t pay Click on your final choice.
attention to the colors
Next click on the “Colors”
– just find the design
arrow.
that you like Again, hold cursor over color
Colors schemes can schemes to see what they
be changed. would look like.
Click on your final choice.
Use the same procedure to
select your font.
30. Insert
Table Text
Illustrations Text Box
Picture Header & Footer
Clip Art Word Art
Photo Album Date & Time
Shapes Slide Number
Smart Art Symbol
Chart Object
Links Media Clips
Hyperlink Movie
Action Sound
31. Insert Table
Info Procedure
Tables may be used Go to the “insert” tab
frequently if you Clickon the “table”
utilize rubrics, Drag curser over
although they have squares to highlight
other classification the number of cells
uses also. you need.
32. Insert Illustrations
Procedure for Pictures, Clip
Info Art, & Shapes
Procedures to add Go to the “insert” tab
different illustrations are Choose which media
all similar. you prefer to use.
Pictures, Clip Art, & Select graphic by
Shapes are the most clicking or locating file.
similar Practice sizing,
The differences include: cropping, framing,
Click to add or locate in etc. by clicking on the
a file graphic and using the
Formatting after tools in the specialty
insertion tab.
33. Insert Smart Art & Charts
Info Procedure
Smart Art and Go to the “Insert” tab
Choose a chart style
Charts require
Enter numbers you
additional input after want to display.
being selected. “X” out of spreadsheet
when done.
Go to the “Insert” tab
Choose a SmartArt
style
Add the proper labels
34. Insert Hyperlinks
Info Process
Hyperlinks are used to Click on the text (or
link to other documents, graphic) you want to
slides, or the internet. use as your link and
If linked to a file on your highlight it.
computer, and the Hit CTRL + k (or
presentation is moved, “insert” then
you must take the links “hyperlink” in ribbon)
with you by placing Copy and paste URL
them in a file folder with from browser and hit
the PowerPoint. enter (or “ok”).
35. Insert Text
Info Procedure
Text can be added To type in a
preformatted box, just
to preformatted click and type.
boxes, or additional To insert a new text
text boxes may be box, go to the “insert”
inserted. tab.
Click on text box.
Left click mouse and
drag cursor across
slide to create box.
Begin typing
36. Insert Word Art
Info Procedure
Go to “insert tab”
Word Art can be Click on “word art”
used to give Then hover over the
various “WordArt Styles”
emphasis to certain with your cursor to view
segments of text. options.
Click on the one you want
Overuse diminishes to use.
Enter text in new text box
its emphasis Or, highlight text you want
to convert to word art.
Click on the “Format” tab.
Select style.
37. Insert Media Clips
Info Procedure
Media Clips must Go to “insert” tab
remain linked to Click on “movie” or
presentation. If the “sound”
presentation is moved Select clip much like
from the original you did with pictures.
computer without all
Select “auto” or “on
links being in a file &
moved together, they click”
will not work. Move icon to
appropriate location
You can also record on the slide.
your own video to
narrate your slides.
Great for online
“lectures”
38. Animations
Preview
Animations
Auto
Custom
Transition to This Slide
Effects
Sounds
Timing
39. Animation
Info Procedure
Progressive Click on the
disclosure is one “Animations” tab.
important reason for Click on “Custom
Animation”
using animation.
Highlight selected text
Too much animation Click on “Add Effect”
or animation that is Choose “entrance” and
too busy can be “appear”
distracting. Choose “on click” or
after previous to meet
needs.
40. Format
Insert Shapes Arrange
Edit Shape Send forward or
Shape Styles backwards
Align
Shape Fill
Rotate
Shape Outline
Group
Shape
Word Art Styles Size
Text Fill Note: Specialty formatting ribbons
Text Outline become available based on need.
Some functions within them vary.
Text Effects Effects Example: If a picture is active,
there will be a “crop” button
available.
41. Compression
PowerPoint can
create large files
rather quickly.
To help, compress
pictures and zip files.
Click on picture
Go to “Format” tab
Click on “Compress
Pictures” in the
“Adjust” section of the
ribbon
Select “options”
Check desired options
Hit “ok”
43. Goal
In this section we will be learning how to put
together a non-linear PowerPoint.
The PowerPoint YOU create will be for a course
you teach.
It will be an outline for a web quest.
44. What is a WebQuest?
A webquest is an inquiry-oriented activity in
which most or all of the information used by
students is online.
By providing links necessary to complete the
quest, the student is able to focus on the
material rather than spend time looking for it.
The five-part WebQuest (Introduction, Task,
Process, Evaluation and Conclusion)
promotes critical thinking at the levels of
analysis, synthesis and evaluation.
46. Introduction
The student is the intended audience.
Write a short paragraph here to introduce the activity
or lesson to the students.
If there is a role or scenario involved (e.g., "You are a
detective trying to identify the mysterious poet.") then here
is where you'll set the stage.
If there's no motivational intro like that, use this section to
provide a short advance organizer or overview.
Remember that the purpose of this section is to both
prepare and hook the reader.
It is also in this section that you'll communicate the Big
Question (Essential Question, Guiding Question) that
the whole WebQuest is centered around.
47. Task
Describe crisply and clearly what the end result of the learners'
activities will be. The task could be a:
Problem or mystery to be solved;
Position to be formulated and defended;
Product to be designed;
Complexity to be analyzed;
Personal insight to be articulated;
Summary to be created
Persuasive message or journalistic account to be crafted;
A creative work, or
Anything that requires the learners to process and transform the
information they've gathered.
If the final product involves using some tool (e.g., HyperStudio, the
Web, video), mention it here.
Don't list the steps that students will go through to get to the end
point. That belongs in the Process section.
48. Process
To accomplish the task, what steps should the learners go through?
Use the numbered list format in your web editor to automatically
number the steps in the procedure.
Use second person language.
Learners will access the on-line resources that you've identified as
they go through the Process.
You might also provide some guidance on how to organize the
information gathered.
Flowcharts
Summary tables
Concept maps
Checklist of questions to analyze the information with
Things to notice or think about
If you have identified or prepared guide documents that cover
specific skills needed for this lesson (e.g. how to brainstorm, how to
prepare to interview an expert), link them to this section.
49. Evaluation
Describe to the learners how their
performance will be evaluated.
Specify whether there will be a common grade for
group work vs. individual grades.
This is a great place to use a rubric – so, add a
table!
1 2 3 4 5
50. Conclusion
Summarize what students will have
accomplished or learned by completing this
activity or lesson.
Keep them thinking
Include rhetorical questions
Include additional links to extend their learning
51. Teacher Page
List what course objectives this meets
List resources needed to complete quest
An annotated list of links
If
one is no longer live, you can refresh your
memory on the purpose of that link.
List any “excellent” or “disaster” comments so
you can adjust the lesson.
52. Credits
List here the sources of any images, music or
text that you're using.
Provide links back to the original source.
Say thanks to anyone who provided resources or
help.
List any books and other analog media that
you used as information sources as well.
53. Websites
PowerPoint Web Quests
Principles of Design Webquest 101
Microsoft Templates Webquest.org
PowerPoint to Flash Webquest Template
Notes de l'éditeur
1. You can use the “print handouts” to storyboard your lecture. You can also go to the “View” tab & click on “slide sorter” to view multiple slides in order. 2. Also, the “notes” feature, also found under “view” is helpful to prepare your lecture notes. 3. By reducing the time students spend taking notes, you can spend more time giving examples or working hands-on with information.
In addition to multi-media, “Jim Crow Laws” uses red words to indicate key words that refer to “cause and effect.” This is one way to imbed “study tips” in to course content. Perhaps if you want to imbed “clues” from interviewing witnesses or patients;
Note graphic logos. Much like an online syllabus, visual logos help track where you are in a lecture.
Overviews provide frameworks for students to organize the information in – very important to big picture learners. Also important to explain relevance – how does this fit into course objectives or how does this tie into previous knowledge and future presentations
Note: Sometimes “looks” also make it more functionalDistractions decrease functionVisual elements can enhance function
Click on “View” tab. Then turn on ruler & gridlines. 1st sample – same point size, different x-height. 2nd sample – different point size, similar x-heightNote headers: contrast colors are reversed for emphasis Do you want to evoke boldness, comfort, authority, etc.? Red can connotate financial loss or other negative images
What’s Wrong? - Green definitely evoked a response, but not a positive one this time. (Get Audience Response)Background too brightGreen/brown (or red/green, blue/black, blue/purple) difficult to distinguish (colorblindness)Text too small & does not contrast
Notice – even though heading reads “Graphics” visual logo tells us this is still a “Design” topic
Who can tell me what item is represented by this definition?
Depending on navigation used & version of powerpoint, this could be N/A Background w/ meaning – “antique” brown parchment for a history presentationOn picture grouping, notice that colors match, framing is almost equal around sides & top
Also notice, everything is left aligned.
Which is not balanced?
Don’t forget to run spelling check. You can edit the features under Office Button, Options, Proofing. Check links each quarter to make sure none are dead.
There are many differences between 2003 and 2007 - new design templates, wide-screen format, slide library options for more collaboration, etc. But, the biggest difference is that the old tool bar & drop down menus have been replaced with the “ribbon”.
You can even download a “training” tab for PPT 2007 from Microsoft Office Online
Also remind them that CTRL + X = cut; + C = copy; +v = paste; + B = bold; + I = italics; + U = underlineMany Mac keys the same only you hit “open apple” instead of CTRL
You can always add more slides later.
Create your own themeUse pictures or textures for backgroundsSolid Color backgrounds
Formatting can be slightly different on each slide – so changing the design later can force you to have to correct formatting challenges. It is much easier to make up your mind now & stick with it. Slide orientation may also be from the “design” tab as well as the page set up. You can create your own design by clickinng on “Background styles”
“Right-Click” on chart to change style or edit data. You also right-click to add and format data labels.
When linking to other documents, they need to be in the same folder & zipped together before uploaded. Otherwise, the presentation will not be able to find the link. Analogy: if I give you a map from OU-C to my house, you can follow it from OU-C. But, if you are leaving from OU-Z, the directions would not be correct and you would not be able to find my house. Links work in a similar way.
If you are not in the “normal” view like you see here, click on the “view” tab, and then on “normal” which is on the far left of your ribbon. You can also insert text by creating a new text box. Go to “insert” then to “text box” and begin typing. You can click and drag the box to the desired location. So, what you should have now… (lead into next two slides)
Refresh memory of shortcut key. Now, create a text effect.
Non-linear means we don’t just stay click “next” and move from one slide to the next. Non-linear PowerPoints use outside links to bring in multi-media experiences.
May want to add a attention-grabbing graphicHave them copy and paste WebQuest template into a new presentation.
Type in what may be your intro – at least the general guidelines of the scenario you are going to create. Let’s say you give some statistics in your introduction. They may be more clear with a visual. Lets add a chart.
Practice formatting – change the borders, merge cells, format cells, etc. all under the “special tab” that pops up when you click on the table.
Last, but not least – instructions for video and audio. Make sure files are in same folder to preserve links. Discuss “play auto” and “play on click” options. Also animation buttons.
This page can be “hidden” or deleted from the students version.