This document provides an overview of Special Olympics in Canada and British Columbia. It discusses the origins and mission of Special Olympics, how it is structured from the local to provincial to international levels, the sports offered, rules around competition, eligibility for athletes, and roles for volunteers and supporters. Special Olympics provides year-round sports training and competitions for people with intellectual disabilities. It has grown from the first event in 1969 involving a single floor hockey team to now serving over 28,000 athletes across Canada.

1. INTRODUCTION
What is Special Olympics?
Special Olympics is a world-wide organization providing sports training and competitive
opportunities for people with an intellectual disability. The Special Olympics organization
is recognized by Sport Canada as the main provider of these services to people whose
primary diagnosis is an intellectual disability, although some participants also have
physical challenges.
The Birth of Special Olympics in Canada
In the early sixties, testing of children with intellectual disabilities revealed that they were
only half as physically fit as their non-disabled peers. It was assumed that their low fitness
levels were a direct result of their disability. Dr. Frank Hayden, a Toronto researcher,
questioned this assumption.
Dr. Hayden conducted research which concluded that given the opportunity, people with
an intellectual disability could become physically fit, and acquire the physical skills
necessary to participate in sport.
Inspired by his discoveries, Dr. Hayden began searching for ways
to develop a national sports program for people with an intellectual
disability. His work came to the attention of the Kennedy
Foundation in Washington, D.C. and led to the creation of Special
Olympics. The first sports competition organized under the
Special Olympics banner was held at Soldier’s Field in Chicago in
1968.
To ensure Canada’s representation at the competition, Dr. Hayden
called on the renowned broadcaster, successful businessman and
humanitarian, Harry “Red” Foster. Mr. Foster accompanied a floor
hockey team from Toronto to the competition in Chicago. Mr.
Foster saw this as an opportunity to enhance the lives of Canadians
with an intellectual disability, and upon returning to Canada he set
about laying the foundation for the Special Olympics movement in
Canada.
In 1969, the first Special Olympics event in Canada was held in Toronto. Today, over
28,000 athletes with an intellectual disability participate in Special Olympics programs
across the country. Across the world, Special Olympics has grown to service over two
million athletes in more that 160 countries.

2. B.C Special Olympics
Mission Statement
Providing individuals with an intellectual disability
the opportunity to enhance their life & celebrate
personal achievement through positive sport
experiences!
British Columbia Special Olympics is a community-based program. Its primary
instrument of program delivery is through community training programs, which
are operated by a team of volunteer coaches. These programs give athletes the
opportunity to train twelve months of the year in order to compete and test their
skills against athletes of a similar ability.
Invitational and Regional Competitions occur frequently and athletes compete to
advance through a regular cycle of Provincial, National and World Games.
Provincial Summer and Winter competitions are conducted every two years, on
a rotational basis. B.C Special Olympics classifies the following as Official
Sports:
Official Winter Sports: Alpine Skiing, Cross Country Skiing, Snowshoeing,
Speed Skating, Figure Skating, Floor Hockey and Curling.
Official Summer Sports: Soccer, Softball, Track and Field, 5 Pin Bowling, 10
Pin Bowling, Swimming, Power Lifting and Rhythmic Gymnastics.

3. STRUCTURE

4. Regional Structure
The province is divided into eight sport regions. Each region is responsible for the co-
ordination and organization of Regional competitions, sending Regional teams to
Provincial Games and all other Regional activities. These activities are coordinated by a
volunteer Regional Coordinator.
Local Committee
Local committees, located within the eight regions, are responsible for the activities at the
community level. They are run by a volunteer committee made up of:
Local Coordinator
Secretary
Treasurer
Volunteer Coordinator
Program Coordinator
Fundraiser
and Others
Leadership Council
The Leadership Council is made up of the 8 Regional Coordinators, up to 7 members
appointed by the BCSO Board of Directors and a Chairperson. This group of individuals
participate in the planning and development of the sport, competition and program
development issues of our organization.
Leadership Sub-Committees
The Sport Development, Coaches Development, and Provincial Team Committees are
appointed by, and accountable to, the Leadership Council. These committees provide
support, feedback, and recommendations to the Leadership Council in their targeted areas
of expertise. For more information on the roles and responsibilities of these committees, or
the application process, please contact the B.C. Special Olympics Provincial Office.

5. Local Region Local Region
1A KIMBERLEY 4C DELTA
1B NELSON 5A NORTH SHORE
1C CRESTON 5B VANCOUVER
1D GRAND FORKS 5C SQUAMISH
1E TRAIL 5D SUNSHINE COAST
1F CASTLEGAR 6A CAMPBELL RIVER
1G ELK VALLEY 6B PORT ALBERNI
1H GOLDEN 6C VICTORIA
2A KAMLOOPS 6D COURTENAY
2B PENTICTON 6E NANAIMO
2C VERNON 6F PARKSVILLE
2D REVELSTOKE 6G POWELL RIVER
2E KELOWNA 6J SALT SPRING
2F SALMON ARM 6K COWICHAN VALLEY
2G CLEARWATER 7A TERRACE
3A CHILLIWACK 7B SMITHERS
3B COQUITLAM 7C PRINCE RUPERT
3C SURREY 7D KITIMAT
3D RIDGE MEADOWS 7E BURNS LAKE
3E ABBOTSFORD 8A WILLIAMS LAKE
3F LANGLEY 8B DAWSON CREEK
3G MISSION 8C FORT ST. JOHN
4A RICHMOND 8D PRINCE GEORGE
4B BURNABY 8E QUESNEL

6. Provincial Office
The B.C Special Olympics Provincial Office consists of eleven full-time staff responsible
for supporting the eight provincial regions. Four full-time Program Staff are responsible
for supporting community sport programs, regional competitions, Provincial Games,
taking the provincial team to National Games, coach training and sport development
throughout the province. Three Fundraising and Special Events staff organize fundraising
and sponsorship at the provincial level, support community fundraising and ensure our
many sponsors are properly recognized. The President & CEO oversees all operations of
B.C Special Olympics including sponsorship, corporate partners, strategic planning and
finances. The Director of Finance & Administration is responsible for the accounting
duties. The Office Administrator provides support to all staff as well as general office
duties and financial support. The Field Staff helps build Local programs in the Kootenays
and the Okanagan and develops fundraising initiatives for both the Local program and the
Provincial body.
The Board of Directors is comprised of sixteen volunteers who meet regularly to discuss
all aspects of the organization.
Funding
B.C Special Olympics is a non-profit organization that raises funds through corporate
solicitation, business and service club sponsorship, special events fundraising and private
donations. Less than 4% of the Provincial budget revenue is received from government
sources.
Law Enforcement Torch Run
The Law Enforcement Torch Run is a community based,
province-wide program involving law enforcement personnel.
The objective of the LETR is to raise public awareness and
funds for B.C Special Olympics. This world-wide initiative
has raised over 1.8 million dollars in B.C since 1990.

7. Sponsors
B.C Special Olympics is very proud and fortunate to have the following on-going sponsor
base. Without the support of these companies, as well as a host of others, B.C Special
Olympics would not be able to provide the quality sport programs that we do. Please
support those who support us.
Provincial Sponsors/ SOC Sponsors:
Corporate Partners:
Air Miles-The Loyalty Group Air Miles-The Loyalty Group
The New Car Dealer Canoe.ca
Association of B.C. Delta Hotels & Suites
Canadian Progress Club Grey Worldwide
Delta Hotels & Suites Harry E. Foster Foundation
Final Fore Home Hardware
Pacific Coastal Law Enforcement Torch Run
Staples Maclean’s Magazine
Hart to Heart Croquet Tournament Mackenzie Financial
Law Enforcement Torch Run Royal Bank
Sports Celebrities Festival Sport Canada - Canadian
Vancouver Sun & Province Heritage
Sports Celebrities Festival
Staples
Toyota Canada
TSN – The Sports Network
Veritas Communication

8. COMPETITION
Competitions are happening all the time, in every sport throughout B.C. At anytime a
Local may host either an invitational or open competition. Every competition must follow
the S.O.C. rules and be sanctioned by the Provincial Office.
There is a four year competition cycle for summer and winter sports.
i.e:
• Year 2004 Summer Regional & Winter National
• Year 2005 Summer Provincial & Winter World
• Year 2006 Summer National & Winter Regional
• Year 2007 Summer World & Winter Provincial
• Year 2008 Summer Regional & Winter National
Regional Competition
At Regional competitions, all the athletes in each Region compete against one another. At
the beginning of the year the Region must decide on what competition they will use as
their Regional Qualifier although this event does not have to take place in their own
geographical region. The results from the Regional Qualifiers determine who moves onto
the Provincial Games. The quotas for the Provincial Games are determined by the number
of registered athletes in each region. From these assigned numbers the Regional
Committee is responsible for selecting which athletes and coaches will attend the games.
Provincial Games
The Provincial Games, or Championships, are held in a different host community every
two years, on a rotational basis. To compete, or coach, at the Provincial Games you must
have qualified regionally and have been selected by the Regional Committee. The
Provincial Games serve as the qualifier to advance to the National Games.
National Games
The National Games are held every two years, on a rotational basis, and serve as the
qualifier for the World Games. These Games are administered by Special Olympics
Canada.

9. World Games
The World Games are run by Special Olympics Incorporated (S.O.I) and are held every
two year on a rotational basis (i.e Winter (‘05), Summer (‘07), Winter (‘09)....).
Adhering to the Rules
Understanding and following the rules is one of the biggest benefits Special Olympics
offers its athletes. Playing by the rules enhances the athletes’ experience in the sporting
arena. For these, and the following reasons, the rules are to be adhered to wherever
possible.
1. Impaired does not mean incapable. Special Olympics athletes are capable of learning
and competing within sports rules. Challenging them in this manner adds to the pride and
sense of accomplishment they experience.
2. It is unfair to athletes who are properly trained and who are following the rules to
compete against others who are not.
3. Many Special Olympics athletes eventually move into other sports programs (i.e school
and community centres). They will be better prepared for that transition if competing by
rules is a skill they take with them.

10. THE PARTICIPANTS
B.C Special Olympics is committed to providing individuals with an intellectual disability
the opportunity to participate in a competitive sports experience. Currently, there are
3,300 registered athletes in forty-seven different communities throughout the Province.
Athlete Eligibility
Special Olympics was created and developed to give individuals
with an intellectual disability the opportunity to train and compete
in sport activities. No person shall, on the grounds of gender;
race; religion; colour; national origin; or financial constraint be
excluded from participation in or be denied the benefits of, or
otherwise be subjected to discrimination under any program or
activity of Special Olympics.
To be eligible for participation in Special Olympics, an individual
with an intellectual disability must agree to observe and abide by
the SOC Sports Rules.
AAMD Definition of Mental Retardation
“Mental Retardation refers to the significantly subaverage intellectual functioning existing
concurrently with deficits in adaptive behaviour and manifested during the developmental
period.” (Grossman, 1983)
“Subaverage intellectual functioning” refers to IQ levels of approximately 70 and below.
“Adaptive Behaviour” describes the degree with which individuals meet the standards and
social responsibilities expected for a specific age and/or cultural group.
The “developmental period” is the period of time between birth and the 18th birthday.
The term ‘mental retardation’ is a diagnostic term used to describe the condition defined
above.
In keeping with the current language practised within the field, the term ‘mental
retardation’ is no longer commonly used.

11. In its place, if it is absolutely necessary to use a label, ie. in an educational setting or in a
SOC/N.C.C.P Technical Program, then the term that is keeping with the current practises
are ‘a person with an intellectual disability’.
Flexibility is left to the Local, Region, Chapter and National Special Olympics
organizations for determining the eligibility of the participants because of the variety of
situations and needs that exist in the many localities where Special Olympics programs
have been and will be instituted. Individuals who have both an intellectual disability and
multiple disabilities may participate in Special Olympics programs and competitions.
Language Guidelines
Words matter. Words can open doors to enable persons with disabilities to lead fuller,
more independent lives. Words can also create barriers or stereotypes that are not only
demeaning to persons with disabilities, but also rob them of their individuality. The
following language guidelines have been developed by experts in developmental
disabilities, to ensure that all people are portrayed with individuality and dignity.
DO’s
In order that intellectual disabilities be just one of many adjectives that might be used to
describe someone - leaving the emphasis on the person rather than the condition - DO use
the preferred language:
a person with an intellectual disability
individuals, persons or people with intellectual disabilities;
John Public, who has an intellectual disability;
families of persons with intellectual disabilities.
Note that the reference to the person is first, followed by the disabling disorder.
Down Syndrome has replaced “Down’s Syndrome” or mongoloid.
DON’Ts
DO NOT preface Special Olympics with the word “the”. This implies that Special
Olympics is a one-time, singular event, rather than an ongoing training program.
DO NOT use the word “kids” when referring to Special Olympics athletes. Adult athletes
are an integral part of the program.
DO NOT use the word special when talking about persons with an intellectual disability.
The term is distancing and inappropriate and describes that which is different about any
person.

12. THE SUPPORTERS
The term ‘supporters’ encompasses parents, guardians, and caregivers of Special Olympics
athletes. Supporters can play the role of both a spectator and a volunteer. While you may
not have the time to volunteer regularly with Special Olympics, there are still a number of
ways you can help out.
Some ways for you to be involved are:
Be an event volunteer (tournaments, fundraisers, etc.)
Talk with your Local Executive Committee and find out if they need volunteers,
equipment, or new ways to fundraise. Then, either join the crusade or keep your eyes
and ears open.
There is a position available on the Local Executive Committee called a Parent
Liaison. This individual acts as a representative for the supporters and is their voice
on the Committee. This is an elected position for which you may be nominated at
your Local’s AGM.
Lack of transportation often seems to be a problem within Locals. You could pitch in
and offer your services during competitions or even during regular weekly programs.
Ensure that your athlete is on time and has proper equipment for their practice and/or
competition.
Come out to competitions and cheer on your athlete/team.
Help your athlete follow any nutritional and fitness guidelines recommended by the
coach.
Please remember that Special Olympics coaches are volunteers who donate their time and
energy every week. If you do not agree with how something is being done, try to bring
forward alternatives to the situation, rather than criticism. Always keep in mind that
everyone involved only wants what is best for the athletes.

13. Spectator’s Expectations
Athletes, coaches and volunteers all have expectations of them and codes of conduct to
which they must adhere. This is the same for supporters who are also spectators. The code
of conduct was developed to facilitate the best possible practice/competition environment
for both the athletes and the coaches. It focuses on Games (Regional, Provincial, National
& International) but is expected to be adhered to at all Special Olympics competitions.
Spectator’s Code of Conduct
Spectators should view the Games as a game situation and refrain from coaching
athletes during the competition.
Spectators should refrain from speaking to the athletes and coaches until after the
competition and after the needs of the athletes are met unless otherwise discussed
with the Head Coach or Chef de Mission.
Spectators who have concerns should voice them to the Parent Liaison or the Program
Coordinator. If they are not available, the spectator should approach the Head Coach
(after the competition and the needs of the athlete are met). Avoid talking to the coach
in front of the athletes.
Spectators should make their own travel arrangements to the competition and should
provide for their own accommodation and meals that are separate from the team.
Spectators should not invite athletes to any meals or outside activities for the duration
of the competition.
Spectators should not call/contact the athletes prior to the competition unless
otherwise discussed with the Head Coach. Please wait until after the competition to
call/contact the athlete.
Officials play a vital role in Special Olympics. Please utilize the rules of fair play and
do not yell at and/or harass the officials in any way.
It is a Special Olympics policy that spectators are not allowed inside the Games
accommodation and cannot remove athletes from a competition. If they do, the athlete is
disqualified from further competition and the supporter assumes complete responsibility
for the athlete (travel and accommodation arrangements and cost, etc.). Supporters can
apply in writing prior to a competition/Games to the Head Coach/Regional Coordinator (in
the case of National/World Games – Chef de Mission) if they would like to remove their
athlete on the final day after closing ceremonies.

14. Fair Play Codes – Integrity, Fairness and Respect
These are the principles of fair play. With them, the spirit of competition thrives, fuelled
by honest rivalry, courteous relation and graceful acceptance of the results.
A fair play coach believes and teaches that sport is an ethical pursuit, one which builds
character and shapes attitude. As a coach your fair play aims should be to:
θ Help you athlete develop a positive self-image
θ Promote respect for the rules, opponents, officials and their decisions
θ Encourage constructive attitude toward competition
θ Develop a sense of dignity under all circumstances
θ Provide an equal opportunity for all to learn skills
θ Encourage these individuals to continue participation in sport
The Fair Play Code for athletes follows these principles:
θ I will participate because I want to, not just because my supporters or coaches want
me to
θ I will play by the rules and in the spirit of the game
θ I will control my temper – fighting and “mouthing off” can spoil the activity for
everybody
θ I will respect my opponents
θ I will do my best to be a true team player
θ I will remember that winning isn’t everything – that having fun, improving skills,
making friends and doing my best are also important
θ I will acknowledge good plays/performances – those of my team and of my
opponents
θ I will remember that coaches are there to help me. I will accept their decision and
show them respect

15. COMMUNICATION
Effective communication is the key to an athlete’s success and happiness within Special
Olympics programs. It is extremely important that the lines of communication are open
between supporters and the Head Coach as well as the Local Executive Committee.
1. Between the Supporters and the Head Coaches – Head Coaches are ultimately
responsible for the athletes once they are at the program. Therefore, you as a
supporter need to respect the coach and their decisions. If you have any questions
regarding the program ask the Head Coach directly. Keep in mind that if you have
questions that relate to anything other than the coach’s program, you may need to find
the answers from the Local Executive’s Program Coordinator.
2. Between the Supporters and the Local Executive Committee – Some Locals are
fortunate enough to have a Parent Liaison that sits on the Executive Committee. If
your Local does not have one, you may want to consider this position (as stated
previously, this is an elected position). If your Local has a Parent Liaison, this is the
individual that you should ask for answers to any questions you may have. It is their
responsibility to find the answers for you.
If your Local does not have a Parent Liaison and you have questions that the Head Coach
cannot answer, then you should contact the appropriate person on the Local Executive
Committee.
The Program Coordinator should be able to answer any questions regarding
competitions and programs.
The Fundraising Coordinator should have information pertaining to any fundraising
event.
The Local Coordinator is generally aware of all happenings in the Local.
3. Between the Supporter and the Athlete – as stated in the spectator’s code of
conduct, it is not acceptable for a supporter to be trying to communicate with the athlete
during competition. This is in the best interest of the Athlete and the Coach that have
worked so hard to get to where they are.
It is important for the communication lines to be open between the athlete and the
supporter during regular programs and competitions so that both parties are well informed
of when and where these events take place. The Head Coach will generally relay all the
information to the athlete assuming that they will then pass it on to their supporters. If you
know that this system will not work, you may want to approach the Head Coach at the
beginning of the program year and set up a system that will be more effective.

16. If you have any concerns regarding a coach, you should approach the individual in a
positive manner. Again, remember to bring forward alternatives if you do not feel that
something is being done appropriately. You may also voice your concerns to the Program
Coordinator who deals directly with the Head Coaches.
VOLUNTEERS & COACHES
Volunteers are the backbone of B.C. Special Olympics. Without volunteers, Special
Olympics would not exist. They provide technical support for all the sport training
programs and competitions, provide administrative support services, and host fundraising
events.
Volunteer Expectations
BC Special Olympics volunteers make it possible for athletes to benefit from quality sport
training and challenging sport competition in a safe and positive environment. As a
volunteer, you accomplish this by allowing the athletes the opportunity to interact with
caring individuals, observe mature behaviour and learn responsibility from your positive
example. As a volunteer, you are expected to:
Fulfil the responsibility of your assignment:
carry out all aspects of your assignment
take the initiative to become aware of the responsibilities of your assigned
position
follow the policies and procedures of B.C Special Olympics
Set an example for the athlete:
refrain from drinking or using profanity in the presence of athletes
avoid any behaviour which may be misunderstood or misinterpreted by athletes
maintain your self-control at all times
treat everyone fairly within the context of their activity, regardless of gender,
place of origin, colour, sexual orientation religion, political belief, or economic
status
be helpful to and supportive of everyone associated with Special Olympics

17. Demonstrate good sportsmanship and cooperation:
consistently focus on the athlete and the Special Olympics mission
respect the rules and support the decisions of all sport officials and committees
follow proper protest protocols
be respectful during ceremonies and help your athletes be the same
praise the athletes for their efforts and encourage them to celebrate the success
of others
direct comments or criticism at the performance rather than the athlete
support and encourage other volunteers and staff
Coaches Expectations
The athlete/coach relationship is a privileged one. Coaches play a critical role in the
personal as well as athletic development of their athletes. They must understand and
respect the inherent power imbalance that exists in this relationship and must be extremely
careful not to abuse it. Coaches must also recognize that they are conduits through which
the values and goals of a sport organization are channelled. Thus, how an athlete regards
his/her sport is often dependent on the behaviour of the coach. The following Code of
Conduct has been developed to aid coaches in achieving a level of behaviour, which will
allow them to assist their athletes in becoming well rounded, self-confident and productive
human beings.
Coaches have a responsibility to:
1. Treat everyone fairly within the context of their activity, regardless of gender, place of
origin, colour, sexual orientation, religion, political belief or economic status.
2. Direct comments or criticism at the performance rather than the athlete.
3. Consistently display high personal standards and project a favourable image of their
sport and of coaching.
a) Refrain from public criticism of fellow coaches; especially when speaking to
the media or recruiting athletes.
b) Abstain from drinking alcoholic beverages when working with athletes.
c) Discourage the use of alcohol in conjunction with athletic events or victory
celebrations at the playing site.
d) Refrain for the use of profane, insulting, harassing or otherwise offensive
language in the conduct of his/her duties.
4. Ensure that the activity being undertaken is suitable for the age, experience, ability and
fitness level of the athletes and educate athletes as to their responsibilities in contributing
to a safe environment.

18. 5. Communicate and cooperate with registered medical practitioners in the diagnoses,
treatment and management of their athletes’ medical and psychological problems.
Consider the athletes’ future health and well-being as foremost when making decisions
regarding an injured athletes’ ability to continue playing or training.
6. Recognize and accept when to refer athletes to other coaches or sport specialists.
Allow athletes’ goals to take precedence over your own.
7. Regularly seek ways of increasing professional development and self-awareness.
8. Treat opponents and officials with due respect, both in victory and defeat and encourage
athletes to act accordingly. Actively encourage athletes to uphold the rules of their sport
and the spirit of such rules.
9. In the case of minors, communicate and cooperate with the athlete’s parents or legal
guardians, involving them in management decision pertaining to their child’s
development.
10. Ensure that all athletes have filled out a medical form and you are familiar with any
special medical needs. In case of emergency, have a first-aid kit and Emergency Action
Plan at all practice session and competitions. An incident report form must be completed
for any treatment received.
11. Create a lesson plan and method of evaluation for the sports training program.
Coaches Must:
• Ensure the safety of the athletes with whom they work.
• At no time become intimately and/or sexually involved with their athletes. This
includes request for sexual favours or threat of reprisal for the rejection of such
requests.
• Respect athlete’s dignity; verbal or physical behaviours that constitute
harassment or abuse are unacceptable (definition of harassment follows).
• Never advocate or condone the use of drugs or other banned performance
enhancing substances.
• Never provide under age athletes with alcohol.

19. BEING A MEMBER OF BC SPECIAL OLYMPICS
Membership
Members of BC Special Olympics are individuals who volunteer with the organization
either in an administrative, coaching or event volunteer role. In order to become a member
you need to go through the registration process in your Local and become actively
involved in the Local’s programs (as a coach or administrator).
Electing a Local Committee:
The Local Executive Committee is elected each calendar year at the Local Annual General
Meeting (AGM). Notice of the AGM must be given to every registered member of the
Local or advertised so that every member would have reasonable opportunity to attend.
The guidelines for the elections at the AGM are:
1. A minimum of 5 people is needed to form a Local Committee.
2. Committee members shall be elected at the Annual General Meeting.
3. Candidates will be nominated from the floor and elected by a majority vote of those
members eligible to vote.
4. Candidates nominated must be eligible to vote in the election and be present at the
meeting to confirm their willingness to let their name stand. If a candidate is unable to
attend the meeting, but would like their name to stand, they may confirm their
willingness to stand by writing a letter indicating such. The letter must be witnessed
by an individual who will be in attendance at the AGM.
5. If no member is prepared to accept a committee position, and an individual who is not
a member is willing to undertake that role, that person may be elected to the
committee if all voting members in attendance agree to this individual’s nomination.
6. The individual shall not have a vote on any issue, or be deemed to be officially
elected, until they have met the requirements for membership (registration forms
received by Provincial Office and completion of Volunteer Screening requirements).
7. Committee members are elected for a one-year term, but may choose to let their name
stand for re-election at the AGM.
8. Those elected shall take office immediately following the close of the AGM.
9. Only those elected, or subsequently appointed, to the Local Committee are eligible to
vote at general meetings of the Local.

20. Who can vote at the AGM?
The Provincial Office’s list of registered members is deemed as the official list of who is
eligible to vote in a Local. Those individuals whose registration forms have been received
by the Provincial Office as of 4:30pm, 14 days in advance of the Local’s AGM, who have
volunteered in the Local for a minimum of 14 hours (in the program or administrative
area), and who have met the criteria established in the volunteer screening policy shall be
deemed eligible to vote. Volunteers and athletes must be involved in the ongoing
operations of the Local as opposed to an individual who was involved in a one-day special
event.
VOLUNTEER POSITIONS
There are many volunteer opportunities within BC Special Olympics. These vary from
Local to Local dependant upon what each BC Special Olympics program offers. The
volunteer opportunities are grouped into three main categories: Coaching volunteer, Non-
coaching volunteer, and Event volunteer. The job descriptions for each position in these
groups are broken down on the next few pages.
Coaching Volunteers:
Position General Responsibilities
Program Coordinator Responsible for all programs offered by the Local, including
securing facilities and hosting special events, attending appropriate
meetings, athlete and coach program placement, regular evaluation
and reporting to the Executive.
Equipment Manager Responsible for checking out and collecting equipment, checking
safety of equipment, reporting equipment needs and cost, and
attending appropriate meetings.
Head Coach (must be
18 years of age)
Facilitate practice with Assistant Coach(es), plan program
activities, set weekly and yearly goals, attend regular competitions,
ensure all program athletes and volunteers properly registered,
attend coaches meeting, have proper certification and abide by the
policies and philosophy of B.C. Special Olympics.

21. Assistant Coach (must
be 18 years of age)
Attend regular practices and events, communicate with Head
Coach, supervise when necessary, adequately prepare athletes for
events, have proper certification and follow the policies and
philosophy of the B.C. Special Olympics.
Program Volunteer
(must be 12 years of
age)
Attend regular practices and events, communicate with Head
Coach, adequately prepare athletes for events and abide by the
policies and philosophy of B.C. Special Olympics.
Non-Coaching (Administrative) Volunteers:
Position Responsibilities
Local Coordinator Represent Local’s point of view at all meetings including PW and
Regional meetings, communicate with all committee members
including Provincial Office and Regional Coordinator, schedule,
chair and host Local Executive meetings, set budget with
committee, communicate with athletes, submit accreditation,
ensure policies and procedures are adhered to, be ultimately
responsible for all actions of the Local.

22. Program Coordinator Responsible for all aspects of programs in the Local, secure
facilities needed for competitions, organize Local/Regional events,
chair regular coaches meetings, submit progress reports to
Executive, evaluate programs, new athlete and coach program
placement, attend all Local Executive meetings.
Treasurer Responsible for keeping and submitting regular financial records,
communicate with all committee members on financial status,
develop annual budget with Executive, attend all Local Executive
meetings
Secretary
Communicate with all local committee
members, record and distribute minutes of meetings to committee
member, Regional Coordinators and Provincial Office, attend all
Local Executive meetings.
Volunteer Coordinator Must communicate, recruit and represent volunteers, provide
registration opportunities for potential volunteers, provide
orientation and training sessions for volunteers, maintain records,
fill requests of volunteers, evaluate and terminate volunteer
placement, organize volunteer recognition, attend all Local
Executive meetings.
Fundraising
Coordinator
Coordinate all fundraising activities, prepare annual plan for
fundraising, seek out organizations to provide financial support,
recognition and maintenance of provincial sponsors, adhere to
exclusivity of sponsors, advise Provincial Office of all local
sponsors, attend all Local Executive meetings.
Public Relations
Coordinator
Coordinate all aspects of public relations for your BCSO Local,
develop local media contacts including coverage of local events,
provide appropriate material for media coverage, organize
promotional events, use of correct style guide, attend all Local
Executive meetings.

23. Event Volunteers:
In addition to these positions, event volunteers are often needed for the many competitions
and fundraising events that happen throughout the year. In many of these cases these
individuals are only needed for one day and are not required to fulfil the time
commitments that the above volunteers are asked to meet. There is a One-Day Event
Volunteer Form that needs to be filled out by the volunteer to ensure that they are covered
by the BC Special Olympics insurance policy. Contact your Local Coordinator to find out
when they are hosting competitions or fundraising events and ask how you can help out!
PROVINCIAL WORKSHOP
The Provincial Workshop, held in August, is an annual educational opportunity for our
coaches and administrative volunteers. Each Workshop will host a stream for coaches and
a stream for administrative volunteers, each designed to upgrade their skills, take part in
professional development and network with others in their position from around the
province. The Workshop will also focus on one specific Executive position and provide
updates, education and more.

24. POLICIES AND PROCEDURES
1. Alcohol Use
Alcohol shall not be made available to,
or consumed by, athletes or volunteers at sport
training sessions, nor from the time of departure
until the time of arrival in their own community for
any competition in which B.C Special Olympics
athletes participate.
2. Volunteer Expenses
B.C Special Olympics recognizes and values the constant contribution of time and
expertise devoted by thousands of volunteers to enrich the lives of people with intellectual
disabilities whom we serve.
It is the policy of B.C Special Olympics that all registered volunteers be reimbursed for
expenses incurred while performing their volunteer role.
Examples of acceptable expenses may be:
Local Committee Members: photocopying, postage, miscellaneous costs associated with
running meetings.
Head Coaches: mileage to the Regional pre-season coaches meetings ($0.25/km).
Expenses are reimbursed when Expense Claim forms with receipts are submitted to the
Local Treasurer. If you are unsure if an expense is reimbursable, check with the Treasurer
prior to spending.
3. Code of Behaviour
The B.C Special Olympics Code of Behaviour applies to all athletes, coaches, and
volunteers participating in programs and events sanctioned by B.C Special Olympics.
a) Offences
The following actions and/or behaviours by participants in B.C Special Olympics
programs will be considered offences:

25. 1) Illegal conduct.
2) Refusal to respect the standard rules of acceptable behaviour in competition, practice, or
operation of B.C Special Olympics.
3) Actions which interfere with the enjoyment of B.C Special Olympics by other
participants.
4) Any action or behaviour which may bring discredit to B.C Special Olympics.
b) Dismissal
B.C Special Olympics reserves the right to terminate its relationship with volunteers who
do not adhere to the policies and procedures of the organization or those who fail to
satisfactorily perform their volunteer assignment(s).
B.C Special Olympics will follow the Volunteer Code of Conduct which is a process
though which a volunteer is warned or disciplined before being faced with suspension or
dismissal.
Verbal Warning
Written Warning
Suspension or Dismissal
4. Harassment
There will be no tolerance of harassment in B.C Special Olympics. B.C Special Olympics
is committed to providing a sport and work environment in which all individuals are
treated with respect and dignity. Each individual has the right to participate and work in
an environment, which promotes equal opportunities and prohibits discriminatory
practices.
This policy applies to all employees, directors, officers, volunteers, coaches, athletes,
officials, and members of B.C Special Olympics. B.C Special Olympics encourages the
prompt reporting of all incidents of harassment, regardless of who the offender may be.
For the purposes of this policy, sport and/or workplace harassment can occur in the
following places:
1) at sporting events, competitions, and training sessions;
2) at the office;
3) at association-related social functions;
4) at the organization’s business functions, such as meetings, conferences, training
sessions and workshops;
5) during association-related travel;
6) over the telephone; and,
7) elsewhere if the person is there as a result of association-related responsibilities or an
association-related relationship.

26. In cases where harassment occurs, or is claimed to have occurred, a Harassment Advisor
and Harassment Officer will be identified and designated to assist in the investigation.
Harassment Advisor: A designate of B.C Special Olympics who is conversant with the
issue of harassment. The role of the harassment Advisor is to serve in a neutral, unbiased
capacity, to provide information about the resources and support available, and to receive
simple complaints, assist in informal resolution of complaints and to make
recommendation as to further action. The Harassment Advisor will handle complaints
which may be resolved through informal procedures, and refer all other complaints to the
Harassment Officer.
BCSO Harassment Advisors:
Barbara Ross-Denroche (604) 899-4192
Robb Berezan (604) 937-7695
Harassment Officer: An individual identified by BCSO as possessing the training and
appropriate background to investigate complaints.
RESOURCES
In your role supporting the athlete, there are many areas that may need to be covered such
as: nutrition and out-of-practice cross training. The Head Coach for the program(s) that
your athlete attends may have a yearly plan prepared that includes these aspects.
Athlete Training Diary – to be used by the athlete to monitor and record their training for
the year. It can be used by the athlete to: set personal goals, record their daily training
activities and to find out important training tips. The diary is filled out by the athlete and
coach to keep an accurate record. Available from the Provincial Office.
Sports Medicine Council of BC – (604) 473-4850. This Organization acts as a valuable
resource center for an athlete in training. They have a directory of Practitioners, Programs
& services that may be beneficial to you and your athlete.
SOC Sport Rule Book – this is the official rulebook for our BC Special Olympics. It
comes as a whole document; the rules for each individual sport are not sold separately.
Available from Provincial Office for $12.50+PST or online at www.specialolympics.ca
Nutritional Information – BC Special Olympics has done work with the Fitness Group in
the past as they have Professionals whose focus is this area. You can also contact your
physician for any nutritional direction for your athlete in training.

27. BCACL – The British Columbia Association for Community Living is a federation of
local associations serving individuals with a developmental disability and their families.
Within BC, this federation lobbies, educates and advocates with and for individuals with a
developmental disability and their families. The BCACL is a province-wide, non-profit
federation. Their services include: access to health care, self-advocacy, community
development, inclusive education and family support. They have a great resource library of
both books and videos that can be accessed on their web page. If you want to get in contact
with your local Association you can contact the BCACL at:
3rd
Floor – 30 East 6th
Avenue
Vancouver, BC V5T 4P4
Tel: (604) 875-1119
Fax: (604) 875-6744
Web: www.vcn.bc.ca/bcacl/
PLAN – The Planned Lifetime Advocacy Network is a registered non-profit organization
established by and for families who have a relative with a disability. PLAN offers families
a framework to prepare their disabled family member’s future. They offer assistance and
advice on will and estate planning, trusts, tax credits, lawyer referrals, etc. Through these
services, you can ensure that your loved one will be provided for throughout their lifetime.
If you are interested in receiving further information on PLAN, or other resources
available, please contact the Provincial Office for a free booklet. Or, you can contact
PLAN directly at:
#101B – 3790 Canada Way
Burnaby, BC V5G 1G4
Tel: (604) 439-9566
Fax: (604) 439-7001
Web: www.plan.bcteladvanced.com
B.C. Special Olympics has a variety of information available to all our members. Although
we do not have a list of all publications (sport and administration), if information is
required we will do our best to provide you with the necessary manuals or contact number
to fill you request.

28. CONTACT INFORMATION
If you have any questions or comments regarding the information provided here or
elsewhere please contact your Local or Regional Coordinator or the Provincial Office. The
office is open 8:30 am to 4:30 pm Monday through Friday. Staff can be contacted during
these hours at:
B.C Special Olympics
#210 - 3701 East Hastings
Burnaby, B.C
V5C 2H6
Tel: (604) 737-3078
Toll-free: (888) 854-2276
Fax: (604) 737-3080
email: specialolympics@bcso.bc.ca
website: www.bcso.bc.ca
Acknowledgements
BC Special Olympics would like to thank
Ontario Special Olympics and Manitoba Special Olympics
for sharing their orientation handbooks with us
and allowing us to use parts of their
handbooks in this publication.
Also, a special thank you to the Supporters
of Athletes in BC Special Olympics
who were kind enough to
share their ideas and express their needs
when compiling this handbook.