Suggestions to be discussed during the Kickoff Meeting of a new Practice Group in KMP2P by KF Cheng from remote

1. KMP2P www.kmp2p.hk
KMP2P
KM Practitioners to Professionals
New PG Kickoff Meeting
Suggestions from remote
KF Cheng
21 Sep 2013
KMP2P is a community operated by a group of MScKM graduates / students, and is not part
of the PolyU MScKM course

2. KMP2P
Forewords
• I am now working in Beijing and thanks for
Maria to help establishing this meeting and
connects me on Skype.
• I shall still fully support KMP2P from remote
whenever possible because I still think KMP2P
is the right way to go for us as KM
practitioners in the mid/long run.
– If there is anything I can work out from remote
appropriately, I am most willing to pick up the
responsibility as an obligation of a KMP2P member.
13 Apr 2013 2
KF

3. KMP2P
Why KMP2P
• If we study KM for the purpose of applying it,
then we have a common vision and mission
• KMP2P is the right way to do because
– Together we explore the right way to apply in
reality in this complicated world and business
– Together we spread the spirit and practice in HK
• This will come in near future if we work together
– No other societies in HK is really working in the
same direction
• An alumni connection
13 Apr 2013 3

4. KMP2P
Our Visions
Short Term
1. Provide a platform for graduates to become
a KM practitioner
2. Continual learning & updates
3. Provide opportunities for learning through
Practice
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5. KMP2P
Our Visions
Long Term
1. An organization of KM professionals
2. Promote KM to the society & provide KM
services
3. Expand membership to external
organizations or individuals
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6. KMP2P
The New PG Outlook
• From 5 PG to 1 PG
– The 5PG was “an experiment for KMP2P” at start
– The committee never can guarantee the right steps, but we can
guarantee the right change whenever necessary
• A more close relationship with only 1 PG
• Ideas & execution in one and same group
– effectiveness
• More focus instead of more people in PG
– Focus on more effective development of KMP2P
13 Apr 2013 6
Together We Create the Working KM Practice for HK
- It’s also our future as a KM Professional too

7. KMP2P
Objectives of the New PG
My Suggestions, to be discussed & considered:
• Focus on what need to be done to bring
KMP2P to the next step
• Next Step can consider or include:
– Events and activities: both learning & alumni
connections
– Ability to tell people what KMP2P is effectively
• We need to have our new website ready, and content
participation effectively, and other establishments
– Opportunity to listen to other HK organizations
– Participation in public events as speakers
13 Apr 2013 7

8. KMP2P
New PG Roles & Election
My suggestion of roles in new PG
• Leader & Vice Leader
• Finance & Administration
• Facebook Manager: policies & member approval
• Website Team (current): technical & structure
• Web-Master: technical advisor, existing website &
mailchimp (membership mass mailing system)
• Content Manager/Team (for both website & FB):
content
13 Apr 2013 8

9. KMP2P
New PG Meetings
What will be our new PG meeting settings in
future ?
• Once a month ?
• Off-Meeting connections
– Through emails
– What other means of technology can help us ?
• What is the effective date of start of the new
PG ? 21 September 2013 ?
13 Apr 2013 9

10. KMP2P
Member Approval Process
Recently we are facing with new FB group
member approval challenges
• Requests to join our FB group
– We are a closed group but external parties can request to join,
subject to our approval
– We accept MScKM graduates & students, but no clearly
defined strategy for other people
• Suggest to have a “membership approval”
discussion in every new PG meeting to decide
• Execution by FB manager after decision
• Update info on our website & FB group
13 Apr 2013 10

11. KMP2P
KMP2P in Grad Dinner
• We have members who are both graduates of the year and
KMP2P member, but as a community or as a future society, we
need to think from the perspective “What KMP2P need to do as a
society” in this important opportunity and annual event
• If KMP2P want to continue, new members and participations are
our sustainability
• Even though we don’t have much activity now, we need to
connect with the new graduates & students, even as alumni. I am
sure they also like to connect with the alumni too.
• In upcoming 1 November Graduation Dinner, I suggest:
– Distribution of a 1-page information sheet from the name of KMP2P. Of
course, we should get approval and consensus from the organizing committee
– Create a process to accept membership on the spot. A connected tablet will
do, using our existing form on the web. Somebody from KMP2P need to be
there to work on it, and a wireless connection is needed.
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12. KMP2P
Some Recommendations
• For each meeting or events
– Remote joining sessions be available if appropriate, not only
for me from Beijing, but also for others who cannot physically
arrive.
– We just need a fully-charged mobile device with WiFi
connection.
– Make recording review possible. E.g. YouTube (closed group)
• Contribution of “topic of discussions / agenda”
from all PG members prior to meetings
– Simply use Google docs accessible by all members (Write)
– Keep it open and viewable by other members (Read)
– Posted on our website so other members can view or
participate
13 Apr 2013 12

13. KMP2P
http://www.kmp2p.hk
https://www.facebook.com/groups/kmp2p/
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