1. CITY OF HOBOKEN
2010 ANNUAL BUDGET REQUEST
TRANSMITTAL LETTER AND BUDGET NARRATIVE
DEPARTMENT: Purchasing
Mission:
The Purchasing Division of the City of Hoboken is
responsible for the control and accountability for any and all
purchases made by any agent (employee) of the City. Using the
pre-established requisition/purchase order system, Purchasing
contracts and insures delivery of goods/services and
recommends payment to all vendors who have dealings with the
City. Purchasing provides periodic financial reports to
Department Directors informing them of their divisions’ current
financial position with regard to approved budgeted “Other
Expense” encumbrances/expenditures. The Division maintains
records which support any/all “Other Expense” expenditures
made by the City.
Moreover, the City has placed a reliance on the Purchasing
Division to monitor the maintenance and service provided by
communication companies to the City. The Purchasing Division
co-ordinates the repair, movement, removal, and installation of
all telephones within the City. And, the City has charged the
Division with the responsibility to act as the “point” on all
liability claims against the City.
Purchasing controls the public advertising and receipt of
bids for those goods/services which are required under the
“Public Contract” law of New Jersey.