This document outlines the key differences between a project manager and a functional manager. A project manager is needed to oversee time-bound projects with limited budgets and resources, such as constructing a new building, designing new software, or conducting clinical drug tests. To successfully manage such projects, a project manager must define goals and estimates, manage budgets and deadlines, build and lead a team, develop communication and risk management plans, and integrate all relevant plans into a single executable project plan. In contrast, functional managers lack expertise in these project management knowledge areas required to oversee time-bound projects with strict constraints.

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Project Manager
Vs
Normal (Functional) Manager

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Present Day scenario
 Shoe string budget
 Very limited time frame
 Value conscious customers

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Typical Business objectives
 High level of competitiveness
 Low cost of operation
 Honoring deadlines – Business activity
with specific life cycle

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Typical Examples
 Construction of a new building/structure
 Design/upgrade/rectify defects in a
component/product/service/manufacture
process
 Implement Quality standards like ISO
9000/ 6 Sigma etc.

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Typical Examples (Continued..)
 Designing a new software application
 Conducting a market survey for a
product/service
 Conduct clinical tests for a drug/therapy.

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To successfully manage such business
activities
 You need to
1. Clearly define the GOALS of the Assignment
2. Estimate the time required and manage to honor deadlines
3. Estimate the cost involved and stick to the budget
4. Raise and manage your own team
5. Have and manage a practical communication plan
6. Evolve a Quality Management Plan and follow it
8. Have a practical Risk Management Plan
7. Evolve a Procurement Plan for all resource needed
9.Integrate all the above mentioned plans into an executable plan

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To put it in a nutshell…
Functional Managers aren’t equipped with these knowledge areas
A new bunch of people trained in the above mentioned Knowledge
areas are required
These people are known as PROJECT MANAGERS