1. By Khaled Al-Shamaa

2. Relative & Absolute References
 Absolute ranges have a $ character before the column
portion of the reference and/or the row portion of the
reference.
 The $ character indicates to Excel that it should not
increment the column and/or row reference as you fill
a range with a formula or as you copy a range.
 For example A1 is a relative range, while $A$1 is an
absolute range.
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3. Lookup Functions - VLOOKUP
 Searches for a value in the first column of a table array
and returns a value in the same row from another
column in the table array.
 VLOOKUP(value, range, column, type)
 Value: the value to search in the first column of the range.
 Range: two or more columns of data.
 Column: the column number in the range from which the
matching value must be returned.
 Type: If TRUE or omitted, an exact or approximate match
is returned. If FALSE, will only find an exact match.
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4. Lookup Functions - HLOOKUP
 Searches for a value in the top row of a range of values,
and then returns a value in the same column from a
row you specify in the range.
 Use HLOOKUP when your comparison values are
located in a row across the top of a table of data, and
you want to look down a specified number of rows.
 Use VLOOKUP if your comparison values are located
in a column to the left of the data you want to find.
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5. Lookup Functions - MATCH
 Returns the relative position of an item in a range that
matches a specified value in a specified order.
 Use MATCH instead of one of the LOOKUP functions
when you need the position of an item in a range
instead of the item itself.
 MATCH(lookup_value, lookup_range, match_type)
If match_type is 0, MATCH finds the first value that is
exactly equal to lookup_value.
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6. Lookup Functions - INDEX
 Returns a value from within a range.
 INDEX(range, row_num, column_num)
 Row_num selects the row in array from which to return a
value.
 Column_num selects the column in array from which to
return a value.
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7. Finding/Removing Duplicates
 Excel 2007 offers new methods for finding duplicates.
Select the range. From the Home ribbon, choose
Conditional Formatting, Highlight Cells Rules, then
Duplicate Values and click OK.
 To remove duplicated values, select a cell in your data
set. From the Data ribbon, choose Remove Duplicates.
 The Remove Duplicates dialog will give you a list of
columns. Choose the columns which should be
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8. Finding/Removing Duplicates
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9. Data Validation (1)
 Ensuring valid data entry is an important task.
 You may want to restrict data entry to a certain range of
dates, limit choices by using a list, or make sure that only
positive whole numbers are entered.
 Select one or more cells to validate. On the Data tab, click
Data Validation. The Data Validation dialog box displayed.
 Click the Settings tab and specify the type of validation
that you want.
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10. Data Validation (2)
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11. Generate Labels (1)
 Save and close your Excel field book, then go and open
Microsoft Word!
 Go to Mailings tab, Select Recipients, then “Use
Existing Lists…” item where you have to browse to your
Excel field book, you have to select related sheet.
 Once you define source of your data, click “Labels…”
item in “Start Mail Merge”, then select your label
vendor and type (even you can define custom one).
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12. Generate Labels (2)
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13. Generate Labels (3)
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14. Generate Labels (4)
 In the first cell of resulted table, define how you would
like it to look like, you can use “Insert Merge Field” to
get data from your field book.
 Once you finalize formatting your first label, click on
“Update Labels” to implement it on all labels.
 Click on “Preview Results” and you will be ready to
print labels.
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15. Generate Labels (5)
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16. Generate Labels (6)
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17. Generate Labels (7)
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18. Thank You
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