Zoom Introductory Training

1. Virtual-Led Instructional
Training Through Zoom
‘Kunle ODUGBESAN
07062665504
odugbesanadekunle@gmail.com

2. Learning Objectives
At the end of the session, participants will be able to:
• discuss the features of zoom software;
• create an account;
• schedule a meeting;
• identify zoom teaching features; and
• apply zoom instructional aids.

3. Introduction
• The world is facing unprecedented times with the rapid
and global spread of COVID-19. Schools, businesses,
and recreation are canceled until further notice, with
strict social distancing measures in place. Consequently,
more and more people are flocking to video
conferencing tools to supplement their needs online.
Fortunately, these technologies are sophisticated
enough to make the transition seamless.
• As such, there’s been a global shift toward remote work
and learning.

4. Getting Started with Zoom: A Step-by-Step
Guide

5. Step 1. Create an account
• First thing’s first. You’ll need to register and
activate your account. Navigate to the Zoom site
and click Sign Up Free. You’ll be asked to
provide your email address and activate your
account by clicking the emailed link.
• Once verified, simply login. From there, you can
set up your profile, adjust your settings, and
schedule and host meetings.

7. Step 2. Set up your profile
•Updating your profile is quick and painless!
Navigate to the left margin of the page and
click Profile.
•From there, you’ll be able to add a profile picture,
adjust your time zone, change your password and
email info, and sync your calendar or contacts by
integrating with third-party apps like Google,
Outlook, or Exchange.

9. Step 3. Schedule your first meeting
•Once you’ve made all the necessary adjustments
to your profile, you’re ready to schedule, host, or
join your first meeting. Let’s start with
scheduling.
• Navigate to the top-left of your account page and
click Meetings in the left margin.

11. Cont’d.
• Click Schedule a New Meeting to input details
such as the meeting topic/title, date, time, and
recurrence.
• You can go even further by enabling video for the
host (yourself) and the participants, generating
automatic (vs. personalized) meeting codes, and
setting a meeting password to allow invitees to
join.

13. Cont'd
• Once you’ve set and saved all your meeting
parameters, you can sync it to your Outlook or
Google calendar and, when the time comes, email
invitations to your employees.
• These emails will provide a link that synchronizes
the meeting with their respective calendars and
issues reminder notifications.

15. Step 4. Start your first meeting
• Before jumping into your first Zoom session,
download the Zoom app from the Download
Center and install it on your computer. After you
run the app, make sure your microphone and
speaker are functioning correctly.
• You can do this by going to the settings on your
app.

17. Cont’d..
• Better yet, if you’d like to check your camera, mic,
video, audio, and internet connection all at once,
you can conduct a test meeting.
• Once you’re good to go, start your meeting! You
can do this right on the Zoom website. Simply
find the scheduled meeting and click Start.

19. Step 5. Join a meeting
• When you’re not the host, then joining a Zoom
meeting is as simple as clicking the invitation link
that was emailed to you.
• Don’t forget to add it to your calendar! Then,
when it comes time to join the meeting, you can
simply click Join on the app:

21. Zoom Instructional Aids

22. Screen sharing
• Zoom meetings allow participants to screen share
across all desktop and mobile devices. This means that
instead of seeing you, your audience sees your screen
and what you’re doing on it in real time. But you can
also manually turn on your webcam.
• Screen shares are great for collaboration. They’re often
used to get feedback on a document, digital sketch, or
mock-up and to conduct live training or screencasts.
Just make sure your private information isn’t visible on
the screen.

23. Video recording
• Zoom enables you to record entire presentations
or meeting sessions and upload them to the cloud.
So record your online classes and share them with
those who missed the conference, or archive them
for new hires to watch.

24. Zoom chat
• If you remember AOL or MSN Messenger, then
you’ll have no problem using Zoom’s group
messaging feature.
• It has all the regular functions, such as setting
your visibility and saving message histories. It
also lets everyone transmit files, archive
conversations for future reference, and switch
from messaging to meetings at the click of a
button.

26. Digital whiteboard
• This instructional feature provides another avenue
for widespread collaboration.
• The host can set up digital whiteboard sessions in
virtual conference rooms called “Zoom rooms.”
And, as with screen sharing, trainees can view and
annotate it. Once the session’s complete, save the
whiteboard as an image or PDF and share it with
your team.

28. SHORTCUT KEY FOR ZOOM for Windows
PC

29. Control your view
 F6: Navigate among Zoom popup windows
 Ctrl + Alt + Shift: Move focus to Zoom’s meeting controls
 Page Up: View previous 25 video stream in gallery view
 Page Down: View next 25 video stream in gallery view
 Alt + F1: Switch to active speaker view in video meeting
 Alt + F2: Switch to gallery video view in video meeting
 Alt + F4: Close the current window
 Alt + F: Enter or exit full-screen

30. Cont’d.
 Alt + H: Display/hide in-meeting chat panel.
 Alt + U: Display/hide participants panel.
 Alt + I: Open invite window.
 Alt +L: Switch to portrait/landscape view.
 Ctrl + F: Search.
 Ctrl + Tab: Move to the next tab.
 Ctrl + Shift + Tab: Move to the previous tab.
 Ctrl + Alt + Shift+H: Show/hide floating meeting controls

31. Control your audio and
video
Alt + V: Start/Stop video
Alt + A: Mute/unmute audio
Alt + M: Mute/unmute audio for everyone except
host
Alt + S: Launch share screen window and stop
screen share
Alt + Shift + S: Start/stop new screen share
Alt + T: Pause or resume screen share

32.  Alt + R: Start/stop local recording
 Alt + C: Start/stop cloud recording
 Alt + P: Pause or resume recording
 Alt + N: Switch camera
 Alt + Shift + T: Screenshot
Recording the meeting

33. Alt + Y: Raise/lower hand
Alt + Shift + R: Gain remote control
Alt + Shift + G: Stop remote control
Ctrl + W: Close current chat session
Ctrl + Up: Go to previous chat
Ctrl + Down: Go to next chat
Ctrl + T: Jump to chat with someone
Communicate with others

34. Thank you for listening