Individual e-journals - facing the challenges

1. INDIVIDUAL E-JOURNAL
SUBSCRIPTIONS:
FACING THE CHALLENGES
Kusturie Moodley
June 2015
eThekwini Municipality Libraries

2. e-Journals
• An e-journal is a journal or serial
publication available in electronic format
• The e-publication may or may not have a
print counterpart
• The e-publication will have a different ISSN
from its print counterpart
• e-Journals enables immediate access to
articles and are often available before the
print edition is released

3. Individual e-journals management
• More complicated than print
• More steps to consider to
enable access than print
• Each publisher has different
requirements for enabling
access
• Managing the terms and
conditions of a single title is
just as important and needs
the same consideration as a
whole journal package
http://breakingthespidersweb.blogspot.com/

4. Life cycle of e-journal
Acquire
Provide
Access
AdministerSupport
Evaluate
Renew

5. The actual life cycle of e-journal
Acquire
Provide
Access
AdministerSupport
Evaluate
RenewTitle list
Renewal order
Invoices
Cost data
Usage data
Contacts
Troubleshooting
Rights &
restrictions
Holdings changes
Title list changes
Cataloguing
Registration &
activation
A-Z lists
Proxy servers
Title list
Cost
Licensing
Orders
Invoices

6. About us
Durban University of Technology
Library
• 6 site libraries
• Focus on eLearning
• 20000 students
• About 481 individually subscribed e-journals

7. Take stock
• What e-journals do we have?
• What workflow will ensure access
to these journals?
• What tools should we use?

8. What e-journals do we have?
• Agents reports (SwetsWise & EBSCOnet report)
• Current Periodicals List
• Invoices

9. Workflow
I. Registration
II. Licensing
III. Activation
IV. A-Z list
V. EZ proxy
VI. Test access
VII. Cataloguing

10. What tools do we use?
• Checklist – Excel List
• Serials vendor website and reports (EBSCONet)
• ILS (SirsiDynix)
• Follow-up (Outlook/Excel List)
• Link resolver (SerialsSolutions)

11. Workflow
I. Registering for access
Yes: registered
Straight to
Cataloging
No
Check the invoice if
e-access is available
Email the agent for
more information
Direct orders: check the
publisher website if can
access e-version
If no e-access - email
the publisher for
information
Register

12. Workflow
II. Licensing
• Read the terms and conditions
• Send for signing
• Note on e-journal list

13. Workflow
Activation - Steps III - VI
Activate title
in publisher
website
Activate title
in Link
Resolver
Check Proxy
Server
Confirm/Test
access

14. Workflow
VII. Cataloging
• Add 856 field connecting record to link
resolver

15. Any Questions?
Thank You!

16. References
• Silton, K, Rasmussen, A & Xu, Q. 2011. Individual journal
subscriptions: assembly required. Available:
http://www.slideshare.net/xqhiris/individual-e-journal-
subscription-assembly-required?qid=4dd6fae8-37db-4432-
ad22-5cf7b0b7dce2&v=qf1&b=&from_search=1 [Accessed
June 8, 2015]
• Weir, R.O. 2012. Managing Electronic Resources: A LITA Guide.