Talk given at the DigiTrans workshop - New Digital Literacies for the Cultural Sector, 24.7. 2019. Workshop recap here: https://medium.com/@gopaldass/workshop-recap-new-digital-literacies-for-the-cultural-sector-1dca69dc2e90

1. Keep Things Simple
Michal Čudrnák
Slovak National Gallery, Bratislava
DigiTrans workshop, Dortmunder U, 24.7.2019

2. Slovak National Gallery – under reconstruction

3. Central Catalogue of Artworks

4. Central Catalogue of Artworks
• Collection management system used by 30 art museums
• Contains 200.000 records of artworks
• Bundled with digital asset management system
• Developed since 2006, launched 2008
• Covers: cataloguing, acquisition, locations and movement
control, loans in/out, rights management
• „Crash tested“ during Digital gallery project: more than
100.000 artworks digitized in high resolution

5. Waterfall model

6. Working with local team – Bratislava
📍
Michal Škrovina – Chirico Mannequin Painting the Bratislava Castle
(around 1989), Orava Gallery. Web umenia

7. Working with remote team – Košice
📍
Janko Alexy – Košie Cathedral (around 1940),
Slovak National Gallery. Web umenia

8. Working with agile & scrum
• Everyday collaboration / communication with the
developers (instead of extensive product specification)
• Iterative development – testing every 2-3 weeks,
immediate feedback
• Changes of priorities and functional specification welcome
• Transparency – detailed overview of work tasks, time spent

9. Web umenia online catalogue - before
http://stary.webumenia.sk/

10. Web umenia online catalogue - after
http://www.webumenia.sk/

11. Working with internal lab.SNG team
Karol Ľudovít Libay – Part of Perisan Cairo Bazaar (1857). Central-Slovakian Gallery. Web umenia
• Planning and review meeting every two weeks
• Breaking down the work into tasks
• Releasing early, releasing often
• Internal & external testing
• Doing stand-up meetings, roadmaps, retrospectives

12. Working with JIRA
• Could be: Trello, Post-it notes…
• Simple workflow: Open, In progress, In test, Reopened,
Resolved, Closed

13. Working with Confluence
• Could be: Google Docs, Microsoft Sharepoint, Basecamp, but...
• Pros: keeps the team on track, creates internal knowledge base
by everyone documenting what he/she does, free for non-profits

14. Working with ... whatever suits your team
Atlassian Team Playbook - Plays

15. Art prints on demand

16. Art prints on demand

17. Art prints on demand

18. Art prints on demand – simple process
• Order = JIRA issue
• Issues handled in a workflow which can be easily modified
• Artworks in the order linked to digitization workflow
• Recent update: communication with the customer handled
and tracked in the issues
• Aim: create customer service which simplifies the process
of handling print and digital reproduction requests