Presentation for all volunteer-participants and their parents regarding the training and requirements coming up over the next few months before departure

1. Tucson Chapter
2016 Vol/Parent Training
December 7, 2015

2. Amigos
Volunteers

3. Volunteers
Volunteers
Volunteers
Volunteers
Parents Brothers
Grandparents
Friends
Peers
Business
Associates
Teachers
Amigos
Volunteers
Volunteers
Co-Workers
Service
Groups
Uncles
Aunts
Neighbors
Community Agencies
Cousins
Sisters

4. Tonight’s Topics
 Paperwork
 Family Fee Payments
 Letter Writing
 Website
 Country Snapshots, Summer 2016
 Standards of Conduct
 Equipment
 Upcoming dates/Logistics
 Breakout sessions
 Vols
 Parents by Committee

5. Paperwork
Rebecca O’Brien
Paperwork Coordinator

6. Paperwork Deadlines
December 7, 2015
 Personal Information Form
 Confidential Health Form I
 Consent and Release Agreement/ Letter of Health Disclosure
January 11, 2016
 Confidential Health Form II- Doctor signature required
 Participant Assignment Preference Form
 Passport Information
 Copy of Passport (valid through Jan. 2017)
 Headshot Picture
 Single Parent Affidavit – must be notarized
April 15, 2016
 Confidential Health Form III (complete after March 15, 2016)
 Background Check- only for participants over 18 years old
 Parent Permission to Travel Form and Medical Power of
Attorney- must be notarized

7. The Dashboard

9. Dashboard

10. Once the participant has completed the Personal Information,
the Consent and Release/Letter of Health Disclosure e-Signature form will
appear.
Due December 7th
Personal Information
Consent and Release/Letter of Health Disclosure
Confidential Health Form I

11. Dashboard continued
 Some forms will be filled in online
 Some will require e-signatures
 Some will be printed and then uploaded
 Note: all forms listed as an “upload” document
should be scanned as one pdf and then uploaded,
not as single page uploads for forms that are
multiple pages.
 If you need assistance with scanning, please
contact me.
 If you need to compress a larger document to
meet upload size limits, please use the website:
http://smallpdf.com/compress.pdf to easily
compress your pdf

12. E-signatures
 The form will be emailed to the
participant and the parents/legal
guardian (for participants under 18) for
electronic signature.
 E-signature forms need to be signed by
both parents (for participants under 18)
and the participant. If parents share an
email address, the form will be sent to
that email address twice.

15. Country Assignments will not be made until all
Chapter volunteers have completed the
paperwork required by January 11, 2016
Participants who do not meet the January 11,
2016 paperwork deadline will be required to
attend a mandatory paperwork completion
workshop with their parents

16. Questions?
Please contact me at
981-1318 (cell) or 529-4260 (work)
You can also reach me at robrien02@gmail.com

17. Family Fee Payments
Chris Leverenz
Treasurer

18. Family Fee Payment
Options
• Check mailed to Chris
Leverenz
• Check dropped off at
Monday meeting
• On-line payment by
card (3% fee added)

19. To make
on-line
payment

20. Letter Writing
Shawn Mulligan

21. Monday, January 4:
6:45 PM Parent Letter Writing Committee Meeting
Email 1st Draft of GIVE BIG page to Proof Reader by Sat 1/9
Monday, January 11:
1st Draft of Letter Due!
1st Draft of Spreadsheet: 110+ names and addresses Due!
1st Draft of GIVE BIG page: Feedback from Proof Reader 1/11
2nd Draft of GIVE BIG page: email to Proof Reader by Saturday 1/16
Monday, January 18:
Final copy of letter due!
Final list of names and addresses DUE!
Final GIVE BIG page Approved
Monday, January 25:
110 + STUFFED, UNSEALED LETTERS DUE
(signed, stamped, labeled)
LETTERS GO IN THE MAIL THAT NIGHT!

22. •Not less than 110 names, addresses and zip codes
•110+ #10 envelopes (self-sticking are best)
•110+ #6 Thank you envelopes (smaller envelopes that
fit inside)
•330+ Avery Mailing labels
-110 labels for fundraising letters
-220 labels with your name and home address
•280+ stamps - commemorative stamps are more
appealing
-110 for fundraising letters
-110 for return envelopes
-60+ for Thank you notes
•60 – 75 Thank you notes
WHAT YOU WILL NEED: THE BASICS

23. •Ensure check are made out to Amigos.
Otherwise deposit and write check.
•Verify that participant’s name is on memo line.
•Turn in checks at Monday meetings WEEKLY
•Participant logs donations on their spreadsheet
•Participant sends thank you note and receipt
(using form to be provided)
•Amigos sends acknowledgement letters for $250
and above per tax code.
WHEN THE MONEY STARTS POURING IN

24. GiveBig.Org

25. Chapter Website
Feedback & Questions
John D’Andrea
Webmaster

26. Chapter Website
http://tucson.amigosinternational.org
 In transitional construction
 Tab-layout
 Calendar, Financials, Training, Other

27. Mailing Lists and Files
 Main Communication mode
 General Distribution Lists
 Committee Lists
 Google Drive Files
 Storage
 Downloads
 Uploads

28. Latin American Programs
For 2016
Lauren Simonis
Training Director

29. Overarching Program Goals and Objectives
 Goal:
 AMIGOS seeks to develop leadership skills in young
people, enabling them to be global catalysts for
social change.
 AMIGOS Program Objectives:
 Youth engagement
 Community-service
 Cross-cultural understanding

30. Latin American Programs
Department
Summer Project
Overviews

31. Madriz, Nicaragua
Civic Participation
Dates: June 28 – August 13
 Partner Agency:
 Plan International
 Work Area:
 Northern Nicaragua; cooler temperate
climate; very basic living conditions in
rural areas; summer = rainy season
 Culture:
 Family oriented lifestyle; rice, beans,
fruits and veggies!; complicated
history with the U.S. but very
welcoming to U.S. visitors!

32. Matagalpa, Nicaragua
Public Health
Dates: June 14 – July 26
 Partner Agencies:
 Asociación para el Desarrollo
Integral Comunitario (ADIC)
 Centro de Servicios Educativos en Salud y Medio
Ambiente (CESESMA)
 Union de Cooperativas Agropecuarias (UCA San
Ramon)
 Work Area:
 North central Nicaragua; cooler, temperate
climate; very basic living conditions in rural
areas; summer = rainy season
 Culture:
 Family oriented lifestyle; rice, beans, fruits and
veggies!; complicated history with the U.S. but
very welcoming to U.S. visitors!

33. Oaxaca, Mexico
Community Health and Cultural Appreciation
Dates: June 22 – August 9
 Partner Agencies:
 Puente a la Salud Comunitaria, Servicios de
Salud de Oaxaca (SSO), Centro de Apoyo al
Movimiento Popular (CAMPO), Proyecto
Trilingue
 Work Area:
 State of Oaxaca in Southwestern Mexico;
diverse indigenous population with several
languages; promotion of amaranth grain,
preservation of indigenous languages, and
sustainable development
 Culture:
 Mix of Mexican and Indigenous cultures,
languages and food.

34. Barranquilla, Colombia
Global Health, Social Transformation, or Engineering
June 8 – August 9
 Partner Agency:
 Universidad del Norte de Colombia (UniNorte)
 Work Area:
 Northwestern Colombia; coastal Caribbean area; homestay placements
will be urban to semi-urban
 College Credit:
 3 college credit hours from UniNorte; 42 classroom hours
 Volunteers will participate in two week classroom module before
participating in field work experience with non profit development
agencies
 Special Considerations:
 Only for participants currently enrolled in college; no incoming freshman
 Option of 8 or 10 week experience; different pricing depending on option

35. Cotopaxi, Ecuador
Social Enterprise and Business Leadership
Dates: June 29 – August 8
 Partner Agency:
 Plan International, Grupo Social FEPP, RUTA-E
 Work Area:
 Andean region, hot in the sun and cold at night.
High elevations.
 Culture:
 Mostly indigenous communities which are highly
organized, value work ethic, and are more formal
and reserved than mestizo communities. With
patience and respect they will treat you as family.
Special Requirements: For this project Volunteers are required to have backpacking
experience prior to summer travel. Applicants interested in indigenous culture and
indigenous communities are strongly encouraged to apply.

36. Perez Zeledon, Costa Rica
National Parks and Environmental Conservation
Dates: June 14 – July 12 OR
July 18 – August 14
 Partner Agency:
 Casa de la Juventud
 Work Area:
 Host communities are in the southern
Brunca region of Costa Rica. AMIGOS
Volunteers will spend alternate weeks in
partnership with local youth in three
separate national parks!
 Culture:
 Volunteers are generally in mestizo
communities, Ticos are famous for their
café con leche, gallo pinto (rice and
beans), and their “Pura Vida” approach to
life.

37. Coclé, Panamá
Environmental Sustainability
Dates: June 21 – August 2
 Partner Agencies:
 Ministries of Health and Environment,
Autoridad Nacional de Ambiente
 Work Area:
 Central Panama; hot, wet climate. Very
green and lots of rain
 Culture:
 Family oriented lifestyle; rice, lentils,
chicken, tropical fruits, and sancocho
(regional chicken soup); lots of soccer and
baseball

38. Azuero, Panama
Dates: June 28 – August 13
Environmental Sustainability
 Partner Agency:
 Ministry of Health
 The National Authority on the
Environment
 Work area:
 To be decided…
 Culture:
 Family oriented lifestyle; rice,
lentils, chicken, tropical fruits,
and sancocho (regional
chicken soup); lots of soccer
and baseball

39. San Juan, Dominican Republic
Civic Participation and Youth Leadership
Dates: June 15 – August 8
(4 and 8 week options)
 Partner Agency:
 Plan International
 Work Area:
 Southwestern DR; varied climate (hot
and dry to cool and rainy); extends
from Haitian border to the southern
beach
 Culture:
 Active and outgoing; people love
music and dancing; baseball is very
popular here; lots of beans and rice;
yucca, spaghetti and boiled plantains

40. Bahoruco, Dominican
Republic
Sports and Fitness
Dates: June 21 – August 1
 Partner Agency:
 World Vision
 Work Area:
 Close to the Haitian border, communites
with strong Haitian cultural influence
 Culture:
 Active and outgoing; people love music
and dancing; baseball is very popular
here; lots of beans and rice; yucca,
spaghetti and boiled plantains

41. Paraguarí, Paraguay
Public Health
Dates: June 22 – August 13
 Partner Agency:
 Ministry of Health (SENASA), Plan
International
 Work area:
 Southern Paraguay roughly an hour
and a half southwest of the country’s
capital, Asunción. Paraguarí is made up
of fertile forested lowlands, with hills
in the northeastern area, and the
Tebicuary River along the southern
border.
 Culture:
 Diet consists mostly of beef and yucca

42. Standards of Conduct
Lauren Simonis, Training Director
No alcohol
No drugs
No leaving community without permission
No amorous conduct
No operating motorized vehicles or sitting on motos
No firearms
No tobacco
No detrimental behavior
No bullying

43. Equipment
Nate Hattersley & Esteban Garcia
Equipment Coordinators

44. Lending Library

45. Lending Library
 Equipment available for loan
 Backpacks (47)
 Go-Kots (52)
 Individual contract agreements required
 Must be signed by vol, (and parent if under 18)
 Equipment must be cleaned and turned in upon return
from project
 Responsible for replacement cost if lost or damaged

46. Clothing
 3 pairs pants: Fast dry, Khaki-
esque
 6 pairs underwear
 Flip flops
 Tennis shoes (Trail Runners)
 5 – Shirts (Mostly collar)
 1 nice outfit
 1 Sweater/jacket
 Rain jacket/poncho (trashbag-
style)
 5 pair socks
 1 pair shorts
 Swim suit
Stuff
 Duct Tape
 Knife
 Cot
 Backpack
 Tape measure (metric)
 Scissors - adult
 String
 5 – gallon size Zip glide lock bags
 2 - Trash bags
 2 - Nalgene bottles
 Sleeping bag (for Nicaragua: just a
sheet)
 Flashlight and 2 extra sets of
batteries
 Battery powered alarm clock
 Extra batteries
 Volunteer handbook
 Spanish dictionary
 Letter writing materials
 Journal
 Writing utensils
 Small gifts for family (incl. picture
of self)
 Fun stuff for play
o Frisbee – essential!
o Regular cards
o UNO – essential!
o Bubbles
o Books in Spanish to read
to kids
 Reading materials
 Compression sacks
 Mosquito Nettings
Medical
 Water purification tabs - Iodine
tabs
 5 bottles – can get large bottles?
 Band-Aids
 Hydrocortizone
 Hand sanitizer
 General pain reliever
 Sun Screen
 NeoSporin
 Bug repellant (high deet%)
 Immodium
 Anti-itch cream
 Malaria Meds
Personal items
 5 rolls Toilet Paper
 Journal
 Pillow
 Photo Album
 Camera
 8 rolls Film
 New camera battery and spare
 Compact Towel
 Pre-Addressed envelopes
 Toiletries
o Soap (camp suds)
o Tooth brush
o Toothpaste
o Deodorant
o Shaving cream
o Razor
o Shaving mirror
o Nail Clippers
o Chapstick
 $200 in Money/traveler’s checks
 Food
o Powdered Gatorade
Carry on Backpack
With 1-2 days clothes
Paperwork
 Passport
 Driver’s license
 Plane tickets
 Parent’s permission form
 Passport carrying case
Nicaragua Packing List
(boys)

47. Nicaragua Packing List
(girls - page 1)
Clothes
 5 pairs of dark colored socks
 7 pairs of underwear
 3-4 bras
 3-4 Lightweight pants
 3-4 Collared Shirts
 2 Tank Tops
 3-4 T-Shirts
 1 work shirt
 1 Nice Outfit
- Skirt
- 2 Button-down Shirts
- Dress Shoes
 Pajamas
- Amigos scrubs!!
- Pair of comfy shorts
 Bathing Suit
 1 Sweater
 1 Sweatshirt
 Windbreaker
 Work Shoes
 Flip-flops
 Watch with alarm
 Little bit of jewelry
Toiletries
 Toilet paper!
 Retainer!
 Toothbrush/toothpaste/floss
 Deodorant
 Disposable razors
 Hair brush with hair ties
 Big Hair clip
 Headbands
 Purell
 Anti-Bacterial Hand wipes
 Mirror
 Bath towel
 Extra hand towels
 Sunscreen
 Face wash (Oil of Olay pads or
Clearasil wipes)
 Pantene Pro-V
(shampoo/conditioner)
 Dr. Bronner’s castile soap
 Bar of Soap
 Camp Suds
 Lice shampoo
 Make-up
 Eye drops
 Tampons and panty liners
First Aid
 Tweezers
 Manicure set
 Scissors
 Band-Aids
 Gauze
 Medical tape
 Bug repellant
 Ointments
- Neosporin
- Desitin/Gold Bond cream
- Benadryl cream
- Hydrocortisone cream
- Aloe vera lotion
 Medications
- Malaria pills
- Multi-Vitamins
- Tylenol
- Tums/Pepto Bismol
- Immodium-AD
- Laxative
- Decongestant (Cold Medicine)
- Benadryl
 Iodine tablets
 Thermometer
 Safety pins
 Sewing Kit
 Cotton Balls
 Q-Tips
Carry-on
 Passport!
 Tickets!
 Driver’s License
 Volunteer Handbook
 Project Guide
 Supplement Guide
 Tucson Chapter Yearbook
 Spare Change of clothes
- 2 extra pairs of underwear
 Chapstick
 Colored Sharpies
 Carabiners
 Luggage Locks
 Flashlight
 Batteries

48. Next Meeting
Monday, January 4, 2016 @ 6:45 PM
U of A Highland Commons Building
(Campus Health Services)
(Volunteers, Training Staff,
LW committee)

49. Map to U of A Campus Health Meeting Room

51. Retreat Logistics
 Dates
 January 16th & 17th : Colossal Cave Campground
 February 13th & 14th : Molino Basin Campground
 April 9th and 10th: Whitetail Campground, Mt. Lemmon
 Check-in by 7:00 a.m. (typical) at specified location
 Depart and travel as group
 All drivers get a copy of vehicle assignments, driver cell phone
numbers, and directions/map
 Sign-out required upon return to departure point

52. Group Q and A

53. Breakouts
 Vols
 Letter writing
 Transportation
 Events
 Spanish Training Support