PowerPoint Presentation to the 2020 Amigos parents and vols at the welcome potluck

1. ¡Bienvenidos!
Mbá éichapa
Tucson Chapter
2020 Welcome Potluck

2. ¡Bienvenidos!
Mbá éichapa
Tucson Chapter
2018 New Participant & Parent Potluck
Amigos
Volunteers

3. 177
14
3

4. Board Members

5. Training Team
Training Director
Nicole Parks
Senior Staff
Jasmine Carrillo, Marlena Ruprecht

6. 2020 Volunteers

7. Summer Project Video

8. AMIGOS Headquarters
 National Office headquartered in Houston
 Professional full-time staff of about 25
 Work year round to develop and support
projects in Latin America
 Includes summer on-call system
 Support chapters in recruiting, fundraising,
and training
 Manage participant travel to and from
Latin America

9. Letterwriting
Abby Mogollon
&
Julie Diaz

10. Letterwriting key features
 Donor-focused template
 Feel free to add a personal note
 Continue to add names, mailing and email
addresses to your 110+ spreadsheet
 Spread the word about your AMIGOS
assignment and summer plans to
EVERYONE!
 Supplies: paper, envelopes, stamps, labels
 partner with one another to reduce cost

11. List of 110+ names
 Bring print out of preliminary list to the
January 13th meeting – make sure your
name is on it
 Use the spreadsheet that was emailed

12. Letterwriting
 Tips re: compiling names and addresses
 Holiday mailings
 Social Media (Facebook, Instagram, Twitter)
 Post an announcement to ‘talk up’ Amigos
 Ask friends and family members to share their
contact lists (professional and personal)
 Connect with your social network,
organizations, clubs, athletic teams, etc.

13. Letterwriting Committee
 Attend meetings
 January 6
 January 13
 February 3
 February 10
 Bring a laptop

14. Paperwork Coordinator
Cindy Broderick
paperwork@amigos-tucson.org

15. Paperwork Process
PART 1
Due February 1, 2020
 Personal Information Form (Online Form)
 Passport information with picture of passport (Online Form/Upload)
 Leadership survey (Pre-departure survey)
 Consent and Release/Letter of Health Disclosure (Sign/Scan/Upload)
 Health Form (Filled out by doctor/Upload)* - schedule appointment NOW!
 Complete Amigos 101 Webinar
 Single Parent Affidavit (Notarized/Upload)
*Parent cannot fill out Health form for their child even if parent is a doctor.

16. HQ has committed to paying
for a pizza party for all chapters
who have 100% completion of
paperwork requirements by the
February 1st deadline!!!

17. Paperwork Process
PART 2
Due April 15, 2020
 Health Update (Online form available around Mar. 15)
 Parent Permission to Travel Form - if under age 18**
(Notarized/Upload)
 Medical Power of Attorney- (Notarized/Upload)**
 Background Check- Participants over age 18
**Participants must carry original permission to travel and medical POA with them in country.

18. HQ will charge an administrative
fee of $250 to families
who do not have ALL paperwork
completed by May 1, 2020
as flight purchase will be delayed
and group rate lost.

19. Training team, you’re on!

20. AMIGOS Training Program
 Activities are designed to meet Volunteer
training objectives in the following areas:
 AMIGOS 101
 Community development
 Youth leadership
 Multicultural understanding
 Training attendance policy

21. Understanding the
Standards of Conduct
 AMIGOS holds all volunteers to a set of high
expectations outlined in our Standards of
Conduct.
 These allow us to partner with communities
and agencies that would otherwise not
collaborate with foreign youth.
 These standards allow you to be safe within
country.

22. AMIGOS
Standards of Conduct
1.No drugs
2.No alcohol
3.No leaving community without permission
4.No amorous conduct
5.No detrimental behavior
6.No motorcycles – not even sitting on them
7.No handling firearms
8.No tobacco products
9.No bullying

23. Volunteer Breakout

24. Tucson Chapter Webmaster
John D’Andrea
webmaster@amigos-tucson.org

25. Public website homepage:
http://tucson.amigosinternational.org

26. Tucson Chapter Board Members

27. Equipment
 Lending library
 Backpacks
 Cots
 Individual contract agreements required
 Must be signed by participant and parent(s)
 Equipment must be cleaned and turned in
upon return from summer
 Family responsible for replacement if lost or
damaged
 Equipment will be given out in March

28. Parent Coordinator
Susan Rotkis
parent-coordinator@amigos-tucson.org

29. Retreats
 Dates
 January 25-26: Camp Cooper
 February 15-16: Girl Scout Camp
 April 18-19: Catalina State Park Campground
 Check-in at designated location
 Depart and travel as a group
 All drivers get a copy of vehicle assignments,
cell phone numbers, and map/directions
 Sign-out required upon return to departure
point

30. First Training Meeting
 Monday, January 6th, 6:45 pm
 Volunteers
 Training Team
 Letterwriting Committee
 U of A Highland Commons Building
 (Campus Health Services)
 Room B307

31. Map to UA Highland Commons

32. Map to UA Highland Commons
Drop-off point
Enter here
Highland Commons

33. Map to Room B307

34. Questions?