Operations and Information Management presentation. Group 6

1. BABYLONSTOREN: Total Information System Proposal Group 6

2. INTRODUCTION Babylonstoren Restaurant Hotel Farm shop Wine shop 4 Different points of sale to buy wine from Stock will come from one location Finished product store: Store manager and runner Transactions will reflect on computer monitor Purchases of two or more cases of wine will be delivered for customer convenience

3. BUSINESS CASE Solution is needed to run finished product store Book in of newly bought stock Book out of stock that has been purchased Keeping correct stock levels (re order point) Software should be able to integrate into existing software packages being used currently (Hotel & Restaurant) or replace them Every sale should reflect on store monitor regardless of where it is made Other departments should have access to be able to monitor stock Budget of R120 000 available to ensure smooth business operation and ultimately customer convenience

4. AVAILABLE SYSTEMS EzyWine One comprehensive ERP package but ONLY for wine production It removes the need to run separate: Vineyard Weighbridge Winemaking Bottling Plant servicing Accounting Pay roll Asset register Marketing Budgeting Mail order Point of sale Removing the inaccuracies and costs associated with double-entry Complete solution to all your needs and not dependent on third party products

5. AVAILABLE SYSTEMS Wine MS Integrated vineyard and winery information management system Allows a cellar to: Track the winemaking process from vine plantings to bottling runs Manage the plan for the annual harvest Manages and analyses yearly intakes from suppliers Calculate grape yields based on actual grape and wine movements Controls and track bulk wine stock Manages barrel inventory Calculates actual wine costs based on allocated costs Easily complied with Food Safety regulations HCCP and BRC Market your story through Google Earth

6. PRO’s vs CONS EzyWine Complete solution BUT for a company that only makes and sells wine Babylonstoren is tourist destination also with hotel and restaurant Each department has unique software Not able to sell sub divisions Able to only use sub division needed = high cost! Cannot integrate with Existing systems Cannot replace existing systems

7. PRO’S vs CONS Wine MS Well-designed and written package for record keeping and traceability of the entire key processes It allows you to purchase the sub division that you require BUT it does not allow for any kind of business related transactions Integrates with Pastel Cannot replace existing system

8. PRICE COMPARISONS EzyWine: R180 480 for the whole project software 5 user licence of about R132 480, service/labour costs of about R48 000 data take on and import Implementation, training , reporting and customization an annually 5 user EzyWine licence at 20% software fee of R2760.00 per month. Wine MS Total project fee of R39161 Includes data take on and import Training 2 users Monthly subscription fee of R893.62.

9. SUGESSTED SOLUTION Buy Wine MS for the cellar Price Can integrate with existing systems Quote for integration and configuration of WineMS, Pastal & Micros

10. SOLUTION LAYOUT WineMS Proven Quote for work Micros will support integration (not proven) - Quote Pastel Micros Existing oooo0000000oooooo