Harconiţa, Elena, MIHALUŢA, Aculina, TOPALO, Valentina. LNSS PILOTING Module No.8

LNSS PILOTING Module No.8
LIBRARY COLLECTION DEVELOPMENT POLICIES
Trainers: Elena HARCONITA, BŞ USARB
Aculina MIHALUŢA, Valentina TOPALO
Erasmus + CBHE Library Network Support Services (LNSS): modernising libraries in Armenia, Moldova and Belarus through library staff development and reforming library services (LNSS),
proiect nr 561633-EPP-1-2015-1-AM-EPPKA2-CBHE-JP (2015-2018)
ERASMUS + Capacity Building in the Field of Higher Education (CBHE)
Project Management Committee (PMC) Meeting, DRESDEN, GERMANY, February 28th to March 4th 2017. CBHE Project 561633

Module description

Taught Hours: 12 hrs.
Day 1: 2 academic hours (90 minutes)
Units :
Unit 1: Collection Development Terms and definitions
Unit 2: Collection Development Principles
Unit 3: Collection Development Policy
Unit 4: Collection Development Policy Stages
Unit 5: 21st Century Collections
Unit 6: Collection Development Policy Models
Unit 7: Evaluation and impact
Erasmus + CBHE Library Network Support Services (LNSS): modernising libraries in Armenia, Moldova and Belarus through library staff development and reforming library
services (LNSS), proiect nr 561633-EPP-1-2015-1-AM-EPPKA2-CBHE-JP (2015-2018
ECTS credits: 1 ECT Study Hours: 30Hrs (12 hrs. in-class meetings and 18 hrs.
Of independent work)

Module
Summary
Collection
Development
Terms and
definitions
Collection
Development
Principles
Collection
Development
Policies
Collection
Development
Policy Stages 21st Century
Collections
Collection
Development
Policies
Models
Evaluation and
Impact

Course Content Lesson Plan
• General and specific Project objectives, work packages, modules; Audit Report realised by
ERASMUS+ Office
• The Project Main achievements and the importance of developing the Module No. 8 in this
Project
• Presentation the first two themes of the Module:
Collection Development terms and definitions;
Collection Development Principles
Application the Questionnaire in SURVEY MONKEY
for fullness of collection and acess to information resources
• Practical activity
• Discussions
• Student Evaluation Form. The Certificates

Erasmus + CBHE Library Network Support Services (LNSS): modernising libraries in Armenia, Moldova and Belarus through library staff development and reforming library services (LNSS), proiect nr 561633-
EPP-1-2015-1-AM-EPPKA2-CBHE-JP (2015-2018

Students' Materials
• Training schedule
• A set of task cards in different colours
• List of suggested litterature
• Student Evaluation Form
• A set of pens (black and blues)
• Note books
• Program, Presentations, Projector, white board,
internet resources, stick notes
• List of participants
• The Certificates
Erasmus + CBHE Library Network Support Services (LNSS): modernising libraries in Armenia, Moldova and Belarus through library staff
development and reforming library services (LNSS), proiect nr 561633-EPP-1-2015-1-AM-EPPKA2-CBHE-JP (2015-2018
Students' Materials

Programm Lists of
participants

Glossary

Practical activity

LNSS project, goals and objectives,
the role of the course within the Project

Work Package No. 1
• Analysis and determining the training needs of USARB librarians
• Digital user needs analysis
• Assessing the quality and efficiency of electronic services and other
opportunities for users at the Project writing stage.
• Project information was requested by the Public Administration
Academy of the Republic of Armenia (AAPA ) applicants, the
international coordinator
• Effective collaboration in partnership with the Public Administration
Academy APA – the national coordinator from Moldova
• Participation in project launching, 7-19 March 2016 Brasov, Romania

WORK PACKAGE NO. 2
TRAINING: ENGLISH FOR SPECIFIC PURPOSES 4 - 5 April 2016, the Scientific Library of USARB: Ensuring
the promotion of the ESP Training, conducted by European partners and international trainers; Jerald
CAVANAGH BSc Econ, MSc, MA, Institute Librarian, Limerick Institute of Technology; Padraig KIRBY BA
(Hons) HdipLIS MSc (LIS), Senior Library Assistant, Limerick Institute of Technology. Determined the
Target Group - 33 academic librarians, Provided training logistics.

TEACHING ENGLISH COURSES
proiect nr 561633-EPP-1-2015-1-AM-EPPKA2-CBHE-JP (2015-2018

Curriculum Development for Librarians organized during the LNSS project.
The action plan took place at Limerick Institute of Technology in Ireland.
22 August - 2 September 2016
• Participated in the elaboration of the Pilot Training Programmes
according to 8 ECTS modules
• Curriculum and content elaboration of Module 8. Library Collection
Development Policies
• National Awareness Day: Participated in drafting the the action plan
for marketing strategy
• Promoting training course No.1, 10 February 2017
Erasmus + CBHE Library Network Support Services (LNSS): modernising libraries in Armenia, Moldova and Belarus through library staff development and reforming library services (LNSS), proiect nr
561633-EPP-1-2015-1-AM-EPPKA2-CBHE-JP (2015-2018

Work Package No. 3 QUALITY PLAN
• Quality assurance reports
• Ensure conditions of expertise in working visits
from European partners: Ireland, Greece, Romania and Erasmus+ officials of R. Molodva
• Attending on-line conferences with European partners; institutional and national meetings
concerning the Project management;
• Report Presentation of the meeting Monitoring Project LNNS by Erasmus + Office in Moldova
Representatives of National Erasmus+ Office, Ms Claudia MELINTE and Ms Ana EFROS on 16
December 2016
„During the visit the monitors observed a high motivated partners who manifested high interest
in the smooth flow and completion of the project activities. Moreover, it was positively observed a
fluent communication between the coordinator and local partners who confirmed their
satisfaction and enthusiasm collaborating in this project”. Almudena Sáenz de Miera, Project
Officer, Bruxelles

Work Package No. 4. Dissemination and exploitation
• Public presentation of the project. USARB librarians information about Project;
• The academic community were informed about the objectives and benefits of the
project: the meetings of the Senate, Administrative Board, chairs meetings
• Professional community information about Project: Associations of Librarians from
Moldova, National Librarianship Council, Directors of Libraries from Higher and
Secondary Education Institutions Council, Ministry of Education and Ministry of
Culture
• Information in mass-media. Establishment of National Awareness Day - April 27th.
• Conferences, seminars, symposia and training with librarians and users: Open
Access Days, Open Education Days, including school librarians, college and
vocational schools in the north of Moldova (about 2000 students and school
librarians)
• Participation in drafting national legislation and policies in the field of librarianship

IMPACT AND SUSTAINABILITY
• Investing in librarians knowledge and librarians reform has a sustainable impact and influence on
the development and modernization of higher education institutions of Armenia, Moldova and
Belarus
• The library staff skills development directly and significantly benefit all library users: students,
teachers, researchers and non-specific users.
• The opportunity to have an open access , fast and qualitative information directly contribute to
the development of critical thinking and lifelong learning.
• Creating a support network of partner institutions and their integration into other international
networks will enhance information flow and collaboration opportunities
• Elaboration a policy for library collection development plays an essential role in ensuring quality
services, including the various partnerships and consortia

Work Package No. 5 Management
• Project Institutional coordination. Reports. Relationship with decision-makers
• Work sessions with team members, working groups
• Participation in the implementation of management plan
• Studied the market and acquired technical equipment according to project specifications,
amounting to 4 600 euro

Erasmus + CBHE Library Network Support Services (LNSS): modernising libraries in Armenia, Moldova and Belarus through library staff development and reforming library services (LNSS), proiect nr 561633-
EPP-1-2015-1-AM-EPPKA2-CBHE-JP (2015-2018)
• Posting the Project logo on USARB and Scientific Library
site, which opens the content project page „Library
Network Support Services (LNSS): modernising libraries in
Armenia, Moldova and Belarus through library staff
development and reforming library services”.
• Posting project information on the website of the Ministry
of Education
http://www.edu.gov.md/ro/content/activitatea-
bibliotecilor-din-invatamint-0
• Associations of Librarians from Moldova, National
Librarianship Council, Directors of Libraries from Higher and
Secondary Education
• On social networks, on magazines: Confluenţe bibliologice,
Bibliouniversitas, Magazin bibliologic
• Elaboration of promotional materials on the project:
poster, flyer.

Module 8. Presentation: Collection Development Policies
• Publication of Library Collection Development Policy for
each PC institution in the LNSS project:
- to develop quality, relevant library services for the future
development of library collections in Armenia, Moldova and
Belarus
- of great importance for sustainability in the project.
English for Specific Purposes Module 8 : Library
Collection Development Policies by Manolis Koukourakis

Goal
Concept Definition / Principles and understanding of the Collection
Development Policies elaboration stages and their importance
Improved understanding the process of document acquisition and elimination
in accordance with the university, school and vocational curricula
Increased knowledge about applying new information and communication
technologies in collection development
Erasmus + CBHE Library Network Support Services (LNSS): modernising libraries in Armenia, Moldova and Belarus through library staff development and reforming library services
(LNSS), proiect nr 561633-EPP-1-2015-1-AM-EPPKA2-CBHE-JP

TEACHERS NOTES
1. Terms and definitions
2. Principles of collection development
3. The Questionnaire study of collection integrity and access to information resources using
SURVEY MONKEY
Erasmus + CBHE Library Network Support Services (LNSS): modernising libraries in Armenia, Moldova and Belarus through library
staff development and reforming library services (LNSS), proiect nr 561633-EPP-1-2015-1-AM-EPPKA2-CBHE-JP (2015-2018

TERMS AND DEFINITIONS
The Library collection - all documents provided by a library for its
users.
The Electronic collection - all resources in electronic form in the
library collection, be created in digital form or digitized;
The Digital collection - part of the collection consists of those
electronic items that have been digitized from analogue of the library
collection;
Serials Publications Collection – document in printed form or Not,
published in successive instalments, usually having numerical or
chronological order, for an indefinite period, regardless of its
periodicity.

Disc compact non-inscriptibil, CD- suport informatic pentru stocarea şi extragerea
informaţiei utilizând tehnologiile laser şi care conţine date textuale şi/sau
multimedia. Non-recordable compact disc, CD readable format for storing and retrieving information using laser technologies and
containing textual data and / or multimedia.
DVD (disc digital polivalent) - categorie de suport pentru stocare optică, cu
dimensiuni similare unui disc compact, dar cu o capacitate de stocare mult mai
mare. DVD (digital disc) - Optical storage support category with similar size of a CD, but with much greater storage capacity.
Document multimedia -document în format digital care combină diferite moduri
de prezentare a informaţiei (text, fotografii, imagini grafice, video, audio) pentru
utilizare interactivă./Digital multimedia document combining different ways of presenting the information (text, photographs,
graphics, video, audio) for use interactive.
CARTE ELECTRONICĂ (EBOOK) - document electronic ce nu poartă un număr de
serie standard, licenţiat sau nu, în care textul ocupă un loc preponderent şi care
poate fi considerat ca echivalent al cărţii tipărite (monografie) EBOOK (EBOOK) - electronic document
that does not bear a standardized serial number, licensed or not, the text play a leading role and which can be regarded as equivalent to the printed book
(monograph)

Establishment and Collections Development is one of the most important activities in the library
Info-structures documentation collections are an ensemble, a coherent, vivid, original specific to each
institution.
A topically coherent collection is a good starting point for a focused search.

Collection Development
Principles
Collections development pursues a balance
between comprehensiveness and selectivity
Development of collections should be
conducted at a pace that enables an optimum
storage, processing and exploitation of
documents.
• is determined by the library type,, information and
documentation needs of the users;
• a process of increasing and upgrading the collections
through acquisitions and disposal of obsolente
documents
• a permanen activity that takes into account: existing
collections, the editorial appearances , documentary
sources proximity, budgetary and personnel resources.

Library
Collection
Library Profile
and Functions
USERS AND
THEIR
REQUIREMENTS
LIBRARY STAFF
Material and
technical base of
the library
The
Information
Retrieval
System

The working staff : 53;
50 of whom are
librarians ;
46 or 87 % are holders of
califications
17
32%
Superor degrees
qualification
11 or 21 %
holders of
calification II
7 or
13%
Without Qualification Worker
Category
18 or
34%
holders of
calification I
LIBRARIAN STAFF
UTILIZATION AND USERS 2016

4,4144,414
3,2702,944
4,341
5,765
6,222
6,172
5,606
5,769
4,780
5,863
4,927
4,750
4,704
4,638
12,276
12,527
9,844
9,283
13,087
15,044
14,020
14,105
10,967
9,867
9,387
10,282
9,122
9,601
8,003
8,135
0
2,000
4,000
6,000
8,000
10,000
12,000
14,000
16,000
ACQUISITIONS
titluri exemplare

SYLLABUS AND UNIVERSITY CURRICULA
First Cycle (Licentiate degree studies)
Second Cicle II (Master”s degree studies)
THE ACQUISITIONS FORM

LECTURESHIP ENDOWMENT
Research on information assurance of academic
disciplines with scientific and didactic literature
based on electronic catalogue

Bibliometric studies: 11 502 copies in 4746 titles:
scientific documents - 8031, didactic documents-
2566,
Fictions -860 (in Romanian and English languages

The average price of a book- 204 (2015-154 lei)
2014-140 lei)
The average price of a magazine subscription -1 138 lei
(2015-2016-940 lei lei/827)
Database
2016 - 36 000 lei: EBSCO - 33 000 lei; Lawyer –
3 000 lei
Thetotalcollection
ofthelibraryconsitutes1016030
The main fund-522 265 51,4%
Private collections- 38 633
3,8%
Integrated collections in USARB
structure 15 610 1,5%
Subdivisions Collections - 469
022 46,2%
Special collections - 24 743
2,4%

250,213
249,899
251,892
247,246
249,431
253,622
258,286
263,560
269,118
271,971
274,864
279,614
289,950
294,571
299,128 303,693
1,122,518
1,107,841
1,065,513
1,038,727
1,022,994
1,017,779
1,010,848
1,016,037
1,011,182
1,013,663
1,015,459
1,015,920
1,023,115
1,022,712
1,021,919
1,016,030
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
COLECTIONS
titluri exemplare

ELECTRONIC INFORMATION SYSTEM
Electronic catalog
413 723
bibliographic records
Books
219 961
Serial
publications
2 927
Analytical
descriptions
187 943
Electronic
resources/AV
2 892

SERVICES
THEMATIC
EXHIBITIONS
INFORMATIVE E-BULLETINS OF NEW
ACQUISITIONS
ASK A LIBRARIAN
ACQUISITION PROPOSALS
THE FORM DSI (DISSEMINATION OF INFORMATION FOR RESEARCHES
SCIENTIFIC ARCHIVES

PER AREAS
The Total
Collection
613 659
Şcientific
doc.
330 040…
Didactic doc.
230 549
38%
Fiction doc.
53 070
8%
Generalităţi
30 000
5%
Informatică
15 801
1,3%
Filiosofie
12 036
2%
Psihologie
36 466
6%
Religie
1 122
0,18%
Ştiinţe sociale
61 411
10%
Economie
41 825
7%
Drept
46 276
8%
Pedagogie
70 392
11%
Matematică
32 250
5%
Ştiinţe aplicate
14 100
2%
Management
23 515
3,8%
Artă
24 425
4%
Lingvistică
101 304
17%
Literatură
87 832
14%
Geografie. Istorie
27 639
5%
LOANS

THE INSTITUTIONAL ELECTRONIC ARCHIVE
ORA USARB
DIGITAL LIBRARY
Pages – 22 647
Virtual Vizits – 438 148
User”s Access - 2 379 069
User`s Access
8 542
Posts - 1897
Sessions - 9934
Users - 3998
Afisari de pagini/Page
views - 79 556
Ţara Sesiuni
1. Moldova 7 820
2. România 1 328
3. United Kingdom 219
4. United States 90
5. Ukraine 64
6. Russia 45
7. Germany 33
8. Italy 12
9. Kazakhstan 11
10. France 10
Demographic (Country) Type 10/Criterii demografice (Ţara) tip 10
SL USARB WEB
PAGE

PERFORMANCE MEASUREMENTS AND
INDICATORS OF SCIENTIFIC LIBRARY ACTIVITY LIBRARY IN FIGURES
LOANS, CIRCULATION
RATE
OF COLLECTIONS

Questionnaire study of collection integrity and access to information resources using
SURVEYMONKEY
https://ru.surveymonkey.com/r/58RJP26

Pictures from Training

Outcomes
• Comprehension of the terms and definitions applied in
collection development
• Concept Definition / Principles and understanding of the
Collection Development, elaboration stages and their
importance
• Improved understanding the process of document
acquisition and elimination in accordance with the
university curricula
• Increased knowledge about applying new information
and communication technologies in collection
development

First pilot training feedback from students
on the Pilot Training Module No. 8 about the Library Collection Development Policies in the framework of the
program ,,Library Network Support Services (LNSS): Modernizing libraries in Armenia, Moldova and Belarus
through library staff development and reforming library services”
Twenty-one employees of the university library attended the training conducted by Elena HARCONIŢA, the
Director of the Scientific Library
The Training program included the following presentations from the three trainers:
Elena HARCONIŢA, Director SL USARB presented about the project objectives, work packages, modules; and
the LNSS Module No. 8 : Library Collection Development Policies; Collection Development Principles;
- Lina MIHALUŢA, Deputy Director SL USARB presented about the Collection Development terms and
definitions. Following the presentation, the librarians participated in practical exercises using the terms and
definitions learned
Valentina TOPALO, the Head of Department of the SL USARB presented the Questionnaire study of collection
integrity and access to information resources using SURVEY MONKEY
During the presentations, the participants discussed about strengthening the information about the terms
and definitions, standards and principles, and the policies in Collection Development, as well as how to use
Survey Monkey to generate electronic questionnaires

At the conclusion of the training, the participants evaluated the Library Collections
Development Policy Module, and gave the maximum score for well-prepared
presentations, clear topic explanations, excellent communication, and effective
knowledge transfer from the trainers to the participants.
Participants responded with the following feedback about the training:
•The content of the training was well prepared,exciting and attractive, and thetrainers
showed extensive knowledge about the material presented;
•It was a very useful and comprehensive training, and the theme was absolutely
necessary for developing and maintaining libraries;
•The presenters explained the topic in a way that was easy to comprehend;
•The trainers’ presentations were excellent, stimulated interest in the subject, and
created a pleasant atmosphere supported by modern technology;
•The tasks and group discussions were very helpful;
•The interactive methods used in the training will contribute to gaining as much
information and practical skills as possible. The online qestionnaire generated by Survey
Monkey is a suitable method to research our users. Thank you very much!

The participants were granted
with certificates

Harconiţa, Elena, MIHALUŢA, Aculina, TOPALO, Valentina. LNSS PILOTING Module No.8

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