Presentation given at Victor Valley College in November 2015 by Jory Hadsell from the California Community Colleges Chancellor's Office - regarding Distance Education Initiatives from the state level.

1. S
Online Education Initiative
Victor Valley College
DE Academy
Dr. Jory Hadsell
Chief Academic Affairs Officer

2. A Little Background

3. For Years…..

4. What Is The OEI?
 Proposal for increasing access and success through
online instruction funded through the Governor’s
request
 $56.9 million over 55 months
 $16.9 million – Dec 2013 through June 2014
 $10 million – July 2014 through June 2015
 $10 million/year for three years afterward
 Sponsored by Foothill-De Anza District in partnership
with Butte CCD (CCC Technology Center)

5. What do we hope to
accomplish?
Increase the ability of
our
students to
complete their goals.

6. What Is The OEI?
 Proposal for increasing access and success through
online instruction funded through the Governor’s
request
 $56.9 million over 55 months
 $16.9 million – Dec 2013 through June 2014
 $10 million – July 2014 through June 2015
 $10 million/year for three years afterward
 Sponsored by Foothill-De Anza District in partnership
with Butte CCD (CCC Technology Center)
!

7. Governance
FHDA, Butte, & CCCCO
 Executive Sponsors: Joe Moreau (Foothill-De Anza),
Tim Calhoon (Butte / CCC Technology Center)
 Chancellor’s Office Support: Bonnie Edwards (Grant Monitor),
LeBaron Woodyard (Academic Affairs)
 Management Team:
 Pat James, Executive Director
 Jory Hadsell, Chief Academic Officer
 Bonnie Peters, Chief Student Services Officer
 John Makevich, Director of Strategic Planning/Operations
 Steve Klein, Statewide Program Manager
 Faculty Leadership:
 Michelle Pilati, Professional Development
 Barbara Illowsky, Basic Skills,
 Jayme Johnson, Accessibility/User Experience

8. Governance
 27 Member Steering Committee:
 Chair and Vice-Chair
 Representatives of constituent groups:
Librarians, A&R, CIO, CSSO, CEO, DE
Coordinators, etc.
 9 ASCCC faculty representatives
 Sets OEI policy direction

9. How do we improve completion
using online opportunities?
 Increase access to online courses
 Train faculty to teach online
 Assist in the development of online courses
 Provide colleges with incentives
 No or low cost tools
 Professional development & design resources
 Ability to fill courses and increase FTE

10. Instructional Trends

11. Technology Trends

12. Regulatory Trends
 Increased scrutiny of online programs by state, federal,
and accrediting agencies
 Documenting / ensuring regular effective (substantive) contact
 Authorization for serving students in other states
(state authorization)
 Ensuring equivalent student services for online students
 Tightening financial aid policy (fraud concerns,
student authentication issue)

13. Establish an Online Ecosystem
COMPONENTS:
 Use the strength of the system to procure tools to
meet online learning and teaching needs.
 Establish a state-wide Common Course
Management System
 Create an Exchange system
 Provide no or reduced cost CMS
 Re-design the California Virtual Campus website
and catalog

14. Establish an Online Ecosystem
COMPONENTS:
 Improve online learning across the system
 Develop Course Design Standards
 Provide Course Review
 Partnerships: ASCCC and @ONE

15. Course Reviewers’ Training

16. Establish an Online Ecosystem
COMPONENTS:
 Provide professional development resources to faculty
 Creative Summits
 Re-designed @ONE courses
 Access to content
 Participate in a network
 Provide Instructional Design and Accessibility Support

17. Establish an Online Ecosystem
COMPONENTS:
 Offer student resources integrated with the CCMS
 Tutoring
 Readiness
 Counseling/Advising
 Basic Skills Support
 Streamlined access (portal)

18. Common Course Management System
 The CCC Technology Center (in partnership with
Foothill De-Anza as the fiscal agent) have issued an
RFP for a common course management system
(CCMS).
 CCMS Committee – representation from OEI
Steering Committee, pilot colleges, various
constituencies – close to 50 people!
 Interest gathered electronically through IdeaScale;
interests synthesized and incorporated into RFP
 Vendor presentations early February
 Final recommendation March
No system
has been
chosen!

19. Clarifying the CCMS and Exchange
CCMS
Online
Courses
F2F, Hybrid
Courses
Online Course Exchange
Home College
Teaching
College
Home &
Teaching
College
Who gets credit?
Teaching College: FTE
Home College:
Completion

20. Staging Groups – 3 Pilots
1. Student Readiness: 8 colleges piloting the Student
Readiness Solutions, providing feedback, collecting
information in Spring of 2015.
2. Online Tutoring: 8 colleges piloting the Tutoring
solutions, providing feedback, collecting information in
Spring of 2015.
3. Full Launch/CCMS: 8 colleges in consortium
piloting the full launch and related processes in the CCMS
in Summer and Fall of 2015; course exchange Spring
2016.

21. Governance
College Consortium
OEI Pilot Colleges
Student Readiness
Spring 2015
Online Tutoring
Spring 2015
Full-Launch/CCMS
Summer-Fall '15
Antelope Valley Barstow Butte
Cabrillo Columbia Coastline
College of the Canyons Imperial Valley Foothill
Hartnell Mt. San Antonio Shasta
Mira Costa Ohlone Fresno City
Monterey Peninsula Pierce Lake Tahoe
Rio Hondo Saddleback Mt. San Jacinto
West Los Angeles Victor Valley Ventura

22. CCMS Implementation
Spring '15
Readiness Solution
Online Tutoring Solution
Pilot Phases
22
Summer '15 Fall '15 Spring '16
Readiness Pilot Colleges (Additional courses added)
Readiness Pilot Colleges (Additional courses added)
Initial Testing /
Training / Course
Conversions /
Integrate Local
Student Systems
CCMS/FL Colleges
PilotEvaluation(RP,OEI)
Readiness Pilot
Colleges (8)
CCMS/FL Colleges
OEI Courses
Offered in CCMS
(# of colleges
depends on
technical issues)
CMS Selection /
Contract Execution
Course Exchange
Begins (8
Colleges)Readiness to
CCMS

23. Student Readiness Timelines
Spring '15
25
Summer '15 Fall '15 Spring '16
Readiness Pilot
Colleges (8)
Readiness Pilot
Colleges (8)
CCMS/FL
Colleges (4-8*)
Readiness Pilot
Colleges (8)
CCMS/FL
Colleges (8*)
CCMS/FL
Colleges (?*)
CCMS up (Initial testing,
training, conversions)
Course Exchange begins
for FL college group
PilotEvaluation(RP,OEI,Vendor)
Readiness Pilot
Colleges (8)

24. Student Readiness Modules
•SmarterMeasure is the assessment tool which students
will complete as part of the OEI Online Readiness pilot.
•The results of the assessments inform the content of
the modules.
•Once completed the students will know which areas
they need to work on in order to be successful in an
online class.
•“Quest for Online Success”

25. Quest for Online Success
Modules (based on SmarterMeasure)
1. Introduction to Online Learning
2. Getting Tech Ready
3. Organizing for Online Success
4. Online Study Skills and Managing Time
5. Communications Skills for Online Learning
6. Online Reading Strategies
7. Getting Started

26. Quest for Online Success
•Modules will be highly interactive
•Additional modules may be developed, pending
outcome of pilot data
•For the pilot, modules are embedded directly in
the host CMS/LMS

27. Tutoring Service Timelines
Spring '15
29
Summer '15 Fall '15 Spring '16
Readiness Pilot
Colleges (8)
Buy-In Option (open to all CCCs)
Full Service Model
Blended Model
Readiness Pilot
Colleges (8)
CCMS/FL
Colleges (4-8*)
Readiness Pilot
Colleges (8)
CCMS/FL
Colleges (8*)
CCMS/FL
Colleges (?*)
CCMS up (Initial testing,
training, conversions)
Course Exchange begins
for FL college group
PilotEvaluation(RP,OEI,Vendor)

28. Tutoring: Full Service Model
 Utilizes vendor tutors and services exclusively.
 This model should provide synchronous and
asynchronous tutoring services, including essay
review as specified in the RFP.
 Turnaround times for asynchronous tutoring or
essay review should be reasonably short.
 Wait or queue times for synchronous tutoring
should be described.
 “Up to 24/7” online tutoring services.

29. Tutoring: Blended Model
 Some colleges may wish to utilize their own tutors to
provide online tutoring services (OEI or non-OEI
courses).
 The Blended Model allows local colleges to use the
vendor’s platform (consistency for students) for
online tutoring, but with their own “locally-based”
tutors.
 Scope of service in the Blended Model could be from
1-99% local tutors, depending on the needs of the
college.
 The vendor and OEI will work to develop
implementation details and define parameters as
necessary.

30. Tutoring: Buy-In Option
 The Buy-In Option allows any CCC to purchase
online tutoring services for any course that is
not already offered as part of the OEI.
 This option will be made available to all 112
California Community Colleges, not only those
24 already offering courses through the OEI.
 Colleges exercising the Buy-In Option could
seek online tutoring for any class they offer (not
limited to the list of 19 C-ID / ADT courses)

31. Let’s Hear From You!
Image Courtesy Projectation.com

32. More Information
 Website: http://CCCOnlineEd.org
 Tech Edge Newsletter: http://ccctechedge.org
 Updates Blog: http://ccctechedge.org
 Contact:
Jory Hadsell, Chief Academic Affairs Officer
E-mail: hadselljory@fhda.edu
Twitter: @joryhadsell