the role and responsibilities of district cabinet secretaries, including an overview of MyLCI features.

1. District
Cabinet Secretary
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2. Congratulations
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Future
Present
Past
• District
expectations
• Current
assignment
• Your
accomplishments

3. Objectives for this Workshop
• Review responsibilities
• Communicating
• Scheduling
• Providing resources
• Explain features on MyLCI
• Discuss challenges and solutions
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1. Keep accurate record of meetings
2. Forward minutes to cabinet members
3. Help coordinate cabinet meetings
4. Monitor MM reports from clubs
5. Work under the DG’s supervision
Which of the following are the responsibilities of the DCS?
Repsonsibilites Quiz

5. Duties
 Further the purposes of LCI
 Perform duties as delegated by the DG
and the cabinet
 Work under the supervision of the DG
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6. Communication
 Correspondence - precise and prompt
 Be courteous, concise, accurate
 Forward to officers concerned
 Furnish a copy to DG, whenever relevant
 Use a business style, format and tone
 Use technology / group communication
 Go green
 Quote from Constitution & By-laws, when needed
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7. Correspondence
 Cabinet meetings
 At least four, once each quarter
(first within 30 days after int’l convention)
 Send agenda 3 weeks before
 Record accurately & completely
 Circulate minutes within 5 days
 Mail list - cabinet members, Council, LCI
 District convention proceedings
 Record proceedings and circulate
 Club reports
 Monitor, follow-up and guide
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8. Filing
 Club wise, officer wise & event wise
 Club Reports (if hard copies)
 RC / ZC / DC reports
 Cabinet meetings & minutes
 DG’s correspondence
 Charter nights and club visitations
 Access MyLCI for various reports
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9. Other Documents
 Tracking form of club reports
 Appointments and organization of cabinet
 Biographies of the DG & VDGs
 Detailed mail lists
 cabinet members
 club officers
 officers outside
 Dates list for all charter nights in the district
 List of notable club anniversaries (25, 50, 75)
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10. Club Health Assessment Report
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 Composite report on
1. Membership
2. Reports
3. Payments
4. Donations
 Critical tool to monitor club progress
 Second week of each month
 Problems – Red / Positives - Green

11. District Newsletter
 Make it easy to read and inexpensive
 Use technology and save money
 Give priority to future events and projects, seminars
 Promote international & other conventions
 Motivate participation in Leadership Institutes
 Highlight DG’s visits, charter nites & installations
 Show details of new clubs and membership statistics
 Report summaries of cabinet decisions
 Mail courtesy copies
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12. Sample District Newsletter
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13. Scheduling
 Set up schedule for DG & for District
 Official visits
 Charter anniversaries
 Service activities
 Cabinet & staff meetings
 Coordinate between DG & Clubs
 Involve RC, ZC and others
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14. Providing Resources
 Send to clubs
 a short biography of DG
 travel schedule
 protocol guidelines
 sample press release
 sample agenda and guidelines
 DG’s special preferences
 Update DG about club health status
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15. Know Constitutions
 Know thoroughly and refer frequently
 International Constitution and By-Laws (LA-1)
 Multiple District Constitution and By-Laws (LA-5)
 District Constitution and By-Laws (LA-4)
 Lions Club Constitution and By-Laws (LA-2)
 Board Policy Manual
 Robert’s Rules of Order
 Avoid answers that can’t be substantiated
 When in doubt, refer the matter to experts
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16. Working with Club/District Officers
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Appreciate
Inform
Motivate
Build rapport
Involve
Guide

17. Objectives for this Workshop
• Review responsibilities
• Explain features on MyLCI
• Discuss challenges and solutions
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18. Organization of Headquarters
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wwwlionsclubs.org
www.lcif.org
District and Club Administration
districtadministration@lionsclubs.org
Leadership Development
leadership@lionsclubs.org
Membership Development
membershipdev@lionsclubs.org
Public Relations and Communications
pr@lionsclubs.org
Service Activities
programs@lionsclubs.org
Finance
finance@lionsclubs.org
Information Technology
informationtechnology@lionsclubs.org
Club Supplies and Distribution
clubsupplies@lionsclubs.org
Convention
convention@lionsclubs.org
Legal
legal@lionsclubs.org
LCIF
lcif@lionsclubs.org

19. Online Reports without Login
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5. Membership Comparison Reports
6. Family & Women Membership Reports

20. Membership Registers
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21. Missing Club Officers
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22. Summary of Membership
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23. Cumulative Reports
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24. Comparison Reports
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25. DCS on MyLCI
 Welcome email from MyLCI by May end
 Full access from July 1
 Use your current user name & password
 Or register for a new login
 Support 630-468-6900 or mylci@lionsclubs.org
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26. DCS Role Specific Homepage
My Tasks:
customized to your position and your district
My Members:
membership reporting status, overall changes, net gain/loss
My Clubs:
club changes, new clubs, cancelled clubs and clubs on status quo
My Service Activities:
summary of clubs reporting service activities
My Info:
your personal contact information
My Officers:
district and multiple officers and members of your leadership team
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27. Can view / download data of all clubs
Can view and print various reports & rosters
View financial statements
Can assign one year district chairpersons
Cannot assign three year district chairpersons
Cannot update club membership records
Cannot update club service records
Reports Available on MyLCI
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28. Objectives for this Workshop
• Review responsibilities
• Explain features on MyLCI
• Discuss challenges and solutions
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29. Objectives for this Workshop
• Review responsibilities
• Explain features on MyLCI
• Discuss challenges and solutions
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30. Challenges & Solutions
Questions
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31. Thanks
lionnagaraju@gmail.com
www.authorstream.com/tag/lionnagaraju
www.slideshare.net/lionnagaraju
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