Андрій Татчин «Особливості розвитку Проектного Менеджера у великій організації» Сайт конференції: http://pmday.com.ua Youtube: http://bit.ly/PMDayVid Linkedin: http://bit.ly/PMDayLin

1. How to develop
Project Manager in a big
organization?

2. Context

3. “The figure of
150
seems to represent the
maximum number of individuals
with whom we can have a
genuinely social relationship, the
kind of relationship that goes with
knowing who they are and how
they relate to us”.
(Tipping Point, Malcolm Gladwell)

4. Truth about a big organization
People do not know each other, people do not communicate often, they
do not share their problems, knowledge and important information

5. How do we solve
this issue ?

6. What can we do to fix the problem
Development
through
implementation of
Value Adding
Process
Development
through
implementation of
Competency Matrix
Development through
engaging people in open
communication and
knowledge sharing;

7. Case study: Spillover
Encourage
interaction,
communication
and knowledge
sharing

8. Issues
• Project Managers do not know each other;
• Project Managers do not share their knowledge, ideas, best practices;
Actions
• Set up educational group(s)
a) Find a good educational course (1-3 month long);
b) Get together a group;
c) Become/assign a moderator;
d) Set up weekly meetings;
KPI
• % of people engaged in open communication and knowledge sharing sessions;
Results
• We started with 3 groups (approximately 15 people);
• Now we have 8-10 people that will be certified this year or at the beginning
of the next year;

9. Case study: Small Groups Education
+ This course contains 84 lectures and
covers all topics of Agile approach.
+ This course covers almost everything
about Agile and contains good overview
lectures.
- It’s too long and some lectures are very
superficial.

10. Meeting Structure/Lessons Learned
Timing Actions
15 minutes A person who is in charge presents a short overview of the lecture and
material. Shares his/her own experience
20 minutes Time for discussion and knowledge sharing
10 minutes Short quiz (10 questions maximum)
LESSONS LEARNED
1. If PMI-ACP certification is not the main goal. Try to take the best 20 lectures
and set up a course that would last for 3 months the most.
2. Some people may not finish but this is not a reason to stop.
3. To make things happen you need a goad leader. Nothing would happen
without an engine. You need a person who will lead the group, a good
moderator.

11. Case study: Redesign of the Project Charter
• COLAMBIA, a software development organization with more than 500
employees. After several years of rapid growth COLAMBIA started to struggle
with growing number of failed projects. COLAMBIA management decided to hire
2 qualified specialists to solve the problem.
• After 3 weeks of investigation consultants found out:
– There are project initiation and planning processes;
– Company has good, but very complex project documentation. (the Project Charter
consists of 17 A4 pages);
– Project managers struggle to fill in the documentation because many of them do not
understand terms/definitions;
– It takes from 30-90 days to fill in the Project Charter;
– Some projects do not follow the process at all as management is overwhelmed with
tasks and can not cope with them.

12. Issues
• It takes from 30-90 days to fill in the Project Charter which is way too long;
• PMs do not know terms and definitions of the documents;
• Management is overwhelmed and is not able to control the process
Actions
• Simplify documentation, cut 13 out of 17 pages in the Project Charter;
• Assign the Process Owner, the one who will be responsible for the review of documents ;
• Provide Project Documentation Training
• Share the best examples of the Project Charter
KPI
• Days required for project initiation
Results
• Project Managers know and use Project Documentation
• The whole process of project initiation takes 5-14 days

13. If you taught people a new skill,
it is a good idea to force them to use it

14. Thank you!
Questions and Ideas Are Welcome!