Annual Girl Scout Cookie Training for Girl Scout Troop 2702 (Saginaw, TX) updated for the 2013 sales year.

1. Everything You Wanted to
Know But Were Afraid to Ask

2. Troop 2702 Cookie Chairs
Contact us with ANY questions regarding the cookie
sale.
Signing an M-3 or a Cookie Sales Permission Slip
commits the signee to paying for ANY and ALL
cookies which are checked out to that individual.

3. What Cookies Do We Sell?

4. VARIETIES

5. NAME CHANGE?
Sometimes you are asked for a cookie you don’t recognize. As there are
two bakers who provide Girl Scout Cookies, you might hear these names
(which are the trademarked names of Little Brownie Baker – NOT our
cookie supplier).
Little Brownie Baker ABC Baker
(The other Girl Scout cookie supplier) (GS-TOP Supplier)
Do Si Dos Peanut Butter Sandwiches
Tag Alongs Peanut Butter Patties
Samoas Caramel deLites
Trefoils Shortbread

6. How Do I Get My Scout’s
Cookies? (aka Pick Up)

7. PICKING UP COOKIES
Cookies NOW! Troop Cookie Cupboard
(aka “Zoo” Cookies)  Pick up cookies at the Troop
 Pick up 12 cases of cookies distribution date (the week
at the FW Zoo on Saturday, of January 14-18, 2013)
January 12th based on the Cookie Depot
distribution.
 You are responsible for the
 You are responsible for any
12 cases of cookies (144
boxes) cookies picked up.
 Unsold cookies due in by
 There will NOT be a Troop
table top. You are welcome February 14th or you
to set up a table top and sell purchase them for your
your cookies on your own. Scout.
 All money is due in by
 Cookies NOW! Money and/or
cookies due in by Saturday, February 24th
January 19th  Additional cookies available
upon turn in of $ or return of
boxes.

8. Cookies NOW!
12 Cases as listed below; NO exchanges, substitutions, or deletions.
All money or cookies MUST be exchanged, returned or paid to Troop by Jan 19th.
Cookies NOW! Cookies
3 Thin Mints
2 Caramel DeLites
2 Peanut Butter Patties
1 Peanut Butter Sandwiches
1 Lemonades
1 Shortbread
1 Thanks A Lots
1 Mango Creme

9. YIKES! My Cookies Aren’t
Selling! What Do I Do?
(aka Exchanging or Returning)

10. EXCHANGING COOKIES
 Go to our Troop’s website (http://gstroop2702.webs.com)
or Facebook Group
 Email Subject Line or Facebook Post should read:
 WANTED (Cookie Type) (# of boxes)
 EXCHANGE (Cookie Type) (# of boxes)
 RETURN (Cookie Type) (# of boxes)
 Please EXCHANGE cookies that are not selling for
ones you need to fill orders BEFORE you ask for
additional cookie orders from the cupboard.
 Please RETURN cookies that are not selling to the
Troop cookie cupboard.

11. How Much?
(aka Money Matters)

12. COST/MONEY
 $3.50 per box
 12 boxes per case so a case is $42.00
 Cash, check, or major credit card is accepted as
payment.
 We MUST have a current driver’s license and current
contact phone number on each check accepted.
 Checks are payable to Girl Scouts.
 The Troop will have four (4) credit card scanners. If
you wish to purchase a credit card scanner for
individual sales use, please pay $20 and register the
scanner to the Troop so that we can track it.
 Turn in money OFTEN.
 Parents are responsible for any cookies which they
check out.

13. M-3 Slips – The Dos
Remember!
M-3 slips are YOUR receipt and proof:
 That you checked OUT money
 That you turned IN money
 That you checked OUT cookies
 That you turned IN cookies
 That you checked OUT/IN credit card scanner
Save your M-3s!

14. M-3 Slips – The Don’ts
Remember!
M-3 slips are NOT processed at:
 Troop meetings (These are the girls’ times to
meet – not to conduct individual or group financial
business transactions.)
 Table Tops (These are the girls’ times to conduct
their collective business and mixing individual
transactions and group transactions causes balance
sheet issues.)

15. Why Is My Scout Doing This?
(aka Purpose & Recognition)

16. PURPOSE
Entrepreneurship skills
Leadership skills
Financial awareness and budgeting
skills
All Scouts earn recognition toward
their financial literacy badges.

17. How May My Scout Sell
Cookies?

18. WAYS TO SELL
Table Top (Direct to Customer) Sales
Take Order (Cookie Order Form) Sales
Cold Calling Sales
Phone Sales
Internet Sales (Note: Using the internet order system does NOT process an
order for your Scout. Orders placed on the website are forwarded to the phone
bank and should be followed up by a Scout. At this time, we cannot process an
order via the internet.)
Door to Door Sales (Note: Scouts should NEVER be allowed to sell door to
door alone. Please accompany your Scout(s) or send her with a buddy to sell
cookies.)

19. Table Top Sales Information

20. Remember the Girl Scout Law
I will do my best to be
honest and fair,
friendly and helpful,
considerate and caring,
courageous and strong, and
responsible for what I say and do,
and to
respect myself and others,
respect authority,
use resources wisely,
make the world a better place, and
be a sister to every Girl Scout.
When selling cookies, we expect that
members and representatives of
Troop 2702 will honor the Law in
ALL ways.

21. TABLE TOP SALES 1
Cookies NOW! (January 12, 2013)
offers Scouts the opportunity to get
cookies in hand one week earlier
than those waiting for a Troop Depot
pick up and thereby get a head start.
Individual Scouts may arrange their
own direct to customer sales
following their Cookies NOW! pick
up.

22. TABLE TOP SALES 2
Table Top Sales are organized by the Troop
Table Top Sales require a minimum of two (2)
Scouts to be held.
If there are not two (2) Scouts registered at least
72 hours prior to the table top, it will be
cancelled.
Any registered Scout may check out cookies
from the cupboard to cover a cancelled table top
and host an individual sale. All cookies checked
out will be the responsibility of the Scout and will
be included in her individual cookie count.

23. TABLE TOP SALES 3
Table Top Sales are posted on the Troop’s
Facebook events calendar due to previous“raiding”
of our Troop calendar.
Troop leadership may add additional dates. All
Table Top Sales sign ups are first come/first
reserved. Please check the Troop Facebook page
about the most up-to-date times & locations.
Scouts who make initial contact for a Table Top will
be given FIRST PRIORITY and CHOICE for time
slot. (In other words, if you bring the contact to
Troop leadership, you earn the right to choose your
time slot.)

24. TABLE TOP SALES 4
Cookie/money discrepancies will be the
responsibility of the Scout(s) and her parent or
guardian. The Troop does not cover
cookie/money discrepancies.
There will be NO cookie sign outs or returns at
Table Tops. (Nothing that requires an M-3 will
occur at a Table Top sale!)
Scouts MUST be accompanied by a parent or
guardian AT ALL TIMES. (If you leave the table
top, your Scout leaves with you.)
Siblings are not allowed at Table Top sales. Please
make alternate child care arrangements.

25. TABLE TOP SALES 1st SHIFT
First shift Scouts & parents/responsible adults will
be responsible for:
Picking up the money bag, table top inventory, and
supplies the NIGHT BEFORE the scheduled table top AT
A SCHEDULED TIME.
Arriving at the table top location at least five minutes prior
to scheduled start time to set up.
Notifying location management, if necessary, of Troop
2702’s arrival. (Check Facebook Events calendar for
details regarding management notification.)

26. TABLE TOP SALES LAST SHIFT
Final shift Scouts & parents/responsible adults will
be responsible for:
Returning the money bag, table top inventory (closing),
and supplies within one hour or at the scheduled
Close/Counting Appointment of the table top
completion.
Notifying location management, if necessary, of Troop
2702’s departure. (Check Facebook Events calendar for
details regarding management notification.)
Counting all table top funds with Troop leadership before
they will be excused.
Checking in all inventory with Troop leadership before
they will be excused.

27. TABLE TOP SALES - SHIFT CHANGE
At change of shift, inventory count MUST be taken
and recorded.
Any shift with a discrepancy will be the shift held
responsible for the discrepancy.
Do not count money at shift change – COUNT
INVENTORY!

28. Table Top Tips

29. TABLE TOP SALES TIPS
Successful table top (direct to customer) sales include:
Scouts who have eaten before they arrive or who have a light
snack to eat during the table top
Scouts who are well rested and ready to promote cookie
sales
Scouts who have used the restroom or bathroom facilities
prior to starting their shift
Scouts who are dressed appropriately for the weather
conditions (hats, mittens, layers of clothing, double socks,
boots or other weather appropriate footwear, windbreaker,
rain gear, etc.)
Scouts who are energetic and enthusiastic Note: Scouts who
are not actively participating in cookie sales will be asked to leave
and will be replaced by other Scouts. Our previous years’ sales
tracking proves that Scouts who are sitting DO NOT sell cookies…
this lowers your Scout’s opportunities to earn Cookie Bucks and
Troop trip participation.

30. TABLE TOP SALES TIPS 2
Successful table top (direct to customer) sales
include: (continued…)
Tracking cookie sales as they occur. Attempting to match
money with cookies or “back counting” throws off the cookie
to money count.
Breaking down case boxes and save them if that flavor’s
case is emptied. These are used to cross check total sales.
Please do not throw away empty cases.
Separating cookie money and Troop to Troop donations. All
“keep the change” requests should be placed in the Troop to
Troop donations can. Any donation or “tip” is not for the
individual Scout – it is a Troop to Troop donation! Put all T2T
in the Ziploc marked bag at the end of the shift.

31. What Else Haven’t I Asked?
(aka Other Important Information)

32. STORAGE
Store cookies where they aren’t exposed to:
High heat (NO garages or cars!)
Direct sunlight
Dampness (use cardboard under cookies if stored on
concrete)
Potential water exposure – heavy rain, freezing pipes
Strong odors – moth balls, cedar chips, gasoline
Ants – it won’t take them long to find the cookies
Dogs and young siblings who love cookies!

33. TROOP CUPBOARDS
For respecting the Troop Leadership’s time
with their families
For understanding that the Troop Leadership
also has Scouts who are participating in
cookie sales
For calling ahead to make sure that the
Troop cupboard is available
For making and keeping an appointment to
pick up cookies from the Troop cupboard
For calling to let the Troop cupboard know if
you are running late or will not make your
appointment

34. TIMELINE
Jan. 12 – Zoo pick up/Cookies NOW!
Week of Jan. 14th – General troop cookie pick up
Jan. 19th – 100% money and/or cookies due for any
Cookies NOW!
Jan. 26th – 50% of money due in for additional
cookies
Feb. 9th – 75% of money due in for additional
cookies. Return UNSOLD cookies no later than
Thursday, Feb. 14th to Troop for disbursement.
Feb. 28– 100% of money and/or cookies due in.
Sale ends FEBRUARY 28, 2013

35. Individual Recognitions
Troop 2702 has opted OUT of individual Brownies through Ambassadors
prize recognitions for 2013. who sell 1200 packages or more
will be invited to celebrate her
success with an overnight trip to
60 boxes Theme patch Austin, TX at the Children’s
Museum doing hands-on
activities and a theater arts
program.
We will leave on Saturday, April 27
and return on Sunday, April 28.

36. Cookie Bucks
Packages Sold Cookie Bucks for
Using Cookie Bucks for GS-TOP’s
Resident and Day/Twilight Camp* use in
GS-TOP Shops
- Each day of Resident Camp
= 125 packages
115 $10
- Each session of Day/Twilight
Camp = 500 packages 175 $20
*All summer program activities have not been
finalized. 260 $30
Cookie Bucks are valid from April to
September. 335 $40
Please check your summer guides for final
Cookie Bucks requirements for summer 425 $50
activities. Girls who have at least 115
packages remaining after applying toward
Resident, Day/Twilight Camp, and High 575 $70
Adventure Trips fees may convert them to
Cookie Bucks (see chart) to use in GS- 800 $100
TOP Shops or for activities.
1000 $150
1500 $200

37. MORE QUESTIONS?
Images in this presentation are courtesy of Scout Mom’s Scribbles

38. Thank you and
good luck on your
2013 Cookie
Sales!

39. VERIFICATION
SUBJECT: 2013 Cookie
Presentation (Scout’s Name)
NOTICE: By viewing this presentation and sending the Viewing
Verification email, the viewer stipulates that he/she has read
and understands the information presented in this presentation.
Further, he/she understands that by sending this email, he/she
is responsible for all information contained within this
presentation.
Please send an email to Rachelle Whiteman.
(gstroop2702saginaw@yahoo.com)
Please include the Scout’s name in the subject
line of the email. Thank you!