1. Match Management

2. Global GIP Match Challenge
• 45% Match Rate in Term 2011-2012
• 55% Match Rata in Q3 2012
• Globally it takes average 80 days to match a
TN/EP
• 28% TN/EP will be matched in 1 month

3. Bottlenecks for GIP ICX Match
TN EP LC
Low commitment No proper EP Low commitment
Picky in selection Slow in response Communication
Slow in response Change decision Difficult to track

4. Bottlenecks for GIP OGX Match
EP TN LC
Picky in selection No proper TN Low commitment
Low commitment Slow in response Communication
Slow in response Picky in selection Difficult to track

5. Great Match Rate=
Supply common sense among membership
+ Good supplier management
+ Great match management
+ Culture of delivering the promise/being
professional

6. 1
Supply common sense
--Sell what we have

7. Supply Common Sense
Currently, we have 3,187 TN opportunities.
Currently, we have 5,786 EP opportunities.
75% of them are raised in 2012.

8. Supply Common Sense
-Background/Working Field: What opportunities we
can provide? How many?
-Top suppliers: Who are the top suppliers?
-Language: What are the top languages
-Timeline: When do we have them

9. Supply Common Sense
-Background/Working Field: What opportunities
we can provide? How many?
-Top suppliers: Who are the top suppliers?
-Language: What are the top languages
-Timeline: When do we have them

10. Supply Common Sense
1. What is the scale of different opportunities we are
providing?-TN
Scarce Resources

11. Supply Common Sense
1. What is the scale of different opportunities we are
providing?-EP
Scarce Resources

12. Supply Common Sense
• AIESEC has much more business background
students
• Electrical & Electronics & Industrial & Mechanical
Engineering is our top Engineering Profile; But globally
we have only around 20 EP with working experience
with each background
• 60% EP of Social Science studies Psychology; Social
work has most EP with working experiences(560)

13. Supply Common Sense
• 68% EP of Law Background has business law
background. Globally we have only around 30 EP who
has working experience in law
• 62% EP of Other Technical Background has Advanced
Mathematics background; Tourism has most EP with
working experiences(200)

14. Supply Common Sense
We really have very few EP who have following
academic background:
-Architecture -Food Engineering
-Fashion & Design -Genetic Engineering
-Graphic Design -General & Inorganic Chemistry
-Children Education Profession -Horticulture
-Aerospace Engineering -Land & Water Management
-Automotive Engineering -Medicine & Healthcare
-Chemical Engineering -Molecular Biology
-Civil Engineering Process Engineering / Bioprocess
-Environmental Engineering Microbiology
-Agriculture Biophysics
-Biochemistry Animal Products Technology
-Hydromechanics Construction
-Plant Products Technology Fermentation Technology
Don’t raise them unless you are sure about supply

15. Supply Common Sense
Backgrounds which have more than 200 EP with
working experience
Database management Introduction to Management / Business
Tourism Administration
Child (Youth) Education Organisation Management + Planning
Foreign Languages Education Project Management
Introductory Teaching Financial Planning + Budgeting
Social work HR resources
Public Relations Marketing
Corporate Community Engagement
Event Management
Hotel + Restaurant Management

16. Supply Common Sense
-Background/Working Field: What opportunities we
can provide? How many?
-Top suppliers: Who are the top suppliers?
-Language: What are the top languages
-Timeline: When do we have them

17. Supply Common Sense
2. Who are the top provider for main products?
Use supply world map to have an overview:
http://www.myaiesec.net/content/viewfile.do?operat
ion=fileview&contentid=10239703

18. Supply Common Sense
2. Who are the top provider for main products?
EP：
• Business background (All over the world)
• Technical background (Brazil, Colombia, Mexico,
Tunisia, Ukraine, Russia, Poland, Turkey, India,
Germany)
• Teaching background (English speaking, Poland,
Ukraine, China)

19. Supply Common Sense
2. Who are the top provider for main products?
TN：
• Business background (All over the world)
• Technical background (Most of WENA countries
offer technical TNs, esp IT)
• Teaching background (Most of emerging market,
esp MoC, Indonesia, Russia, etc)

20. Supply Common Sense
-Background/Working Field: What opportunities we
can provide? How many?
-Top suppliers: Who are the top suppliers?
-Language: What are the top languages
-Timeline: When do we have them

22. Supply Common Sense
-Background/Working Field: What opportunities we
can provide? How many?
-Top suppliers: Who are the top suppliers?
-Language: What are the top languages
-Timeline: When do we have them

23. Supply Common Sense
4. Timeline and Duration
Realization Timeline
596
536
505
450
379 401 388 388
325 332
308
256
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

24. 2
Supplier management
--Match when we have

25. Supplier Management
5 Key Actions for Supplier Management
Create Align
Evaluate Track
Support

26. Case study of AIESEC Germany:
SUB-Product delivery
Search tools by sub-product to track supply progress
To help with delivery based on sub-products we filter all our EPs from AFT
and classify them according to sub-products, so on our EP search tool you
will find EPs split by the one sub-product they are best belonging too. For
Engineering and IT we further break these down to more specific profiles
they belong too.
German EP
Search Tool:
http://bit.ly/TB
YAIZ

27. Case study of AIESEC Germany:
SUB-Product Segmentation
Using DAAL to build for segmentation
Reviewed potential supply in each sub-segment to identify most suitable
duration, realization peaks for these TNs. Further broke this down by
language to identify demand for specific language requirements (German)
and then identified top supply entities for these type of TNs.
Blue Bar (left
axis): International
supply Marketing
TNs
Red Line (right
axis): International
supply German
Language Marketing
TNs

28. 3
Match management
--Match when we have

29. Matching bottlenecks
15x Bottlenecks.
1. Clarity of TN expectations
2. Intern / Company waiting for better opportunities
3. Delays in matching process from EP / TN side.
4. Communication between from EP / TN side.
5. Too many opportunities for EP / TN
6. Difficult to mange large scale of applications from TN side
7. Member knowledge and experience to deliver.
8. Culture of Organization
9. Pricing Incentives
10. Language Standard
11. Specific request from TN side.
12. Transition of accounts
13. Outdated TN forms
14. Difficult to track delivery
15. Promotion Channels

30. Matching bottlenecks
6 Bottlenecks of doom for the network.
1. Incentives driven through EP/TN pricing model
2. Communication and matching process
3. Lack of proactively opportunity sourcing
4. Expectations and Opportunity Management
5. Knowledge and use of EP/TN forms
6. Lack of match progress tracking

31. Matching bottlenecks
Incentives driven through EP/TN pricing
model.
Companies
• Partial payment up front for raising of TN fee to ensure
commitment
Exchange Participants
• Higher portion of EP fee paid upon raising to ensure high
motivation to be on database
• Set duration for EP forms on system, old forms rejected or
pay extra fee to extend this duration

32. Matching bottlenecks
Communication and matching process –
Part i
Companies
• Set timeline for shortlisting and candidate selection through
TN contract
• Prepare second shortlist during first round of selection
• Physical follow up meeting during shortlisting process to
follow up company
• Manage first round of selection for the company internal in
AIESEC so company will have less Interview rounds
Internally

33. Matching bottlenecks
Communication and matching process –
Part iI
Exchange Participants
• Tracking of EP application
• TN manager follow up of non responsive TNs
• Education on TN selection and application process from ICX
• Regular communication with EP during matching process to
ensure they are continued to be motivated and active in
applying

34. Matching bottlenecks
Lack of proactive opportunity sourcing
Headhunt candidates for TN
• Proactive supply search
• Contact Sending entity/ Candidate in smart way
• Pocket recruitment for company –should start even during
contract negotiation

35. Matching bottlenecks
Expectations and opportunity management.
Companies
• Set expectations on a set number of shortlists delivered per
company
• Best EPs are coming from the first shortlists
• Propose JDs for standard profiles
• Questions company JD to ensure clarity
Exchange Participants:
• Present EPs less opportunities through
• EP buddy works as consultants supporting EP through
matching process

36. Matching bottlenecks
Knowledge and use of EP/TN forms
1. Conduct education for uploading form
-Only choose main working filed (TN)
-Only choose main background(EP)
-Write JD carefully and comprehensively
-Use company introduction and trainee testimonials

37. Matching bottlenecks
Knowledge and use of EP/TN forms
GEP Case study: Clear application requirement
Upload
TN form

38. Matching bottlenecks
Knowledge and use of EP/TN forms
GEP Case study: Clear application requirement
Upload
TN form

39. Matching bottlenecks
Knowledge and use of EP/TN forms
GEP Case study: Use survey to filter applicants
Screeing

40. 2 Solution
GEP Application Process:
b. EP survey to collect most critical information you need

41. Matching bottlenecks
Knowledge and use of EP/TN forms
GEP Case study: Advertise TN in smart way
Learn from Alcatel-Lucent
http://www.myaiesec.net/content/viewwiki.do?contentid=10005063
Why company
want AIESEC
interns?
Upload
TN form

42. Matching bottlenecks
Knowledge and use of EP/TN forms
GEP Case study: Advertise TN in smart way
Learn from Alcatel-Lucent
http://www.myaiesec.net/content/viewwiki.do?contentid=10005063
Stories of Interns
Upload
TN form

43. Matching bottlenecks
Lack of matching progress tracking
• Set milestones in matching progress and track milestones
of your TNs/EPs
• In-time feedback and on-spot problem solving
• In-time adjustment of delivery process based on reality
• Make sure account transition happens probably

44. 4
Culture
--Deliver our promise

45. Case study of Czech Republic
• Measuring matching duration (average 38,76 days, the
best LC average 19,5 days)
• Make sure LCs are aware that iGIP has 2 entities– Sales
and AM
• NST responsible for matching support and country
cooperation
• Recognize match and re-raise

46. Great Match Rate=
Supply common sense among membership
+ Good supplier management
+ Great match management
+ Culture of delivering the promise/being
professional