Healthcare quality

1. Time management
By / Mahmoud Shaqria
‫شقريه‬ ‫محمد‬ ‫محمود‬

2. Outline:
1-Definition time management:
2-Why Time Management?
3- General Principles of Time Management
4- General Time Management Tips
5- Steps to effective Time Management
6-Ten Strategies For Better Time Management
7-Some common time wasters
8-Definition of Procrastination and Ways of overcoming
Procrastination

3. Definition time management:
*Techniques designed to enable one do
more in less time with better results.
*time management is the act or process of
planning and exercising conscious control
over the time spent on specific activities,
especially to increase effectiveness ,
efficiency or productivity.

4. Cont ...
 Time management system is a designed
combination of processes , tools ,
techniques , and methods.

5. Why Time Management?
1-For improved performance
2-Improved productivity
3-Goal achievement
4-Effectiveness
5-Efficiency
6-Stress reduction.

6. General Principles of Time
Management:
1- Many effective schedulers take 5-10 minutes,
either in the morning or before they go to bed, to
plan their day.
2-Allow larger blocks of time for grasping new
and/or difficult concepts.
3-Keep up with your schedule daily.
.

7. 4-Use waiting time effectively! Many times you
can accomplish a great deal of work in the short
bits of time you wait for appointments, etc.
5-Divide and conquer. Divide large projects into
manageable sections and prepare a schedule for
each section.

8. General Time Management Tips:
1• Tools that can be used: Planners, digital
assistants,
computerized schedules, pieces of paper, calendars,
time logs, etc.
2• Don’t forget relaxation time. Get enough sleep.
Proper sleep will allow you to be more efficient in
your usage of time.
3• Task diversity may be necessary to avoid
boredom.
4• Know how to get work done efficiently and quickly

9. 6-Write things.
Don’t rely on memory
7-Prioritize your list
8-Plan your week.
Spend some time at the beginning of each week to plan your
schedule.
9-Carry a notebook.
Write down those great ideas and brilliant insights (capture your
thoughts).
10-Learn to say no.
Say no to low priority requests.

10. 3 Steps to effective Time Management:
1-Good Goal Setting
2-Effective Time Scheduling
3- Motivation to follow through with Scheduling
and Goal Setting

11. 1-Good Goal Setting:
Goals should be:
• Specific:
Be specific about the task at hand
• Measurable:
There should be some tangible evidence of success.
• Achievable:
Be realistic about the task to be completed in a time
frame you have set. Based on your knowledge of your
strengths
and weaknesses.
.

12. • Realistic:
Setting goals for every minute of the day
is unrealistic.
Different people will need to plan in
varying degrees of detail.
• Time frame:
Specify when you plan to work and how
long you anticipate it will take you to
achieve each goal.

13. 2-Time Scheduling:
• Consider a time log to find out how you spend
your time. Write down every task, including
eating, sleeping, leisure time, etc, and the
amount of time it took.
*Make a “to-do list” everyday, and make it a goal
to accomplish everything on your list.
• Use a daily/weekly planner to keep track of
what you need to accomplish.

14. 3-Motivation:
• Managing your time will give you more free
time. If this isn’t motivation to manage your time
actively,
nothing will be!
• Find something that will motivate you to
accomplish your goals in the allocated time
• Reward yourself for accomplishing your goals.

15. Ten Strategies For Better Time
Management
1-Know How You Spend your Time
2-Set Priorities
3-Use Planning Tools
4-Get Organized
5-Schedule
6-Delegate
7-Stop Procrastinating
8-Manage External Time Wasters
9-Avoid Multitasking
10-Stay Healthy

16. Some common time wasters
1-Procrastination
2-Telephone interruptions
3-Lack of priorities, objectives, deadlines
4- Lack of organization
5- Unnecessary meetings
6- Lack delegation
7-Searching
8-Bad attitude
9- Negative people

17. Procrastination
*Procrastination is a major obstacle that
can prevent you from practicing good
time management skills.

18. Ways of overcoming
Procrastination
1. Make the Task Meaningful
Ask yourself why the task is important to you and what
it has to do with your long-term goal.
2. Take the task apart
Sometime an assignment can appear to be
overwhelming. Breaking large assignments into
manageable parts will help
3. Keep yourself organized
Having everything you need right at your fingertips will

19. 4. Be positive
Avoid speaking negatively about the task and
your ability to move toward completion.
5. Plan a reward
Do something for yourself that you would not
normally no, but withhold the reward if the task
remains incomplete.

20. Quastions:
1-Which of the following is false about
time management? Select all that apply:
A. Stress is decreased
B. increased job satisfaction
C. Quality of care suffers
D. Able to achieve quality indicators
E. Lose time

21. 2-True or False: Personal reflection of
your own time management style can
help you feel more in control at work and
balanced overal
3-Which of the following is true about time
management?
a. adjust priorities throughout the day
b. document only at the end of the shift to
save time during the shift
c. minimize delegation to ensure tasks
are done appropriately
d. do not take breaks because this will
decrease your time