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Effective Oral
Presentations
Entrepreneurship 101
Nancy Schell Lynn
lynn.image2@verizon.net
© 2011 Stevens Institute of Technology. All Rights Reserved
Module ObjectivesModule Objectives
1. Provide basic skills for delivering
effective oral presentations.
2. Increase impact and enhance image as
a presenter.
Effective Oral
Presentations
Module A: Verbal Communications Skills
Module B: Non Verbal Communication Skills
Module C: Organize & Present with Visuals
Team Presentation: Starting Your Business
Growing Your Business
Example of a Bad Presentation
http://www.youtube.com/watch?v=kql-pvnid0s
How would you like to be perceived
as a presenter?
What is your presentation style?
Qualities of an Effective
Presenter
• Confident
• Knowledgeable
• Relaxed
• Clear & Concise
• Enthusiastic
Effective presentations begin with a set of skillsEffective Presentations begin with a set of skillsEffective Presentations begin with a set of skills
Effective Oral Presentations
© 2011 Stevens Institute of Technology. All Rights Reserved
Module A: Verbal Communications Skills
VERBAL COMMUNICATION SKILLS
Speaking Clearly and Expressively
Liew Weng Kong
It’s not just what you say, but how you say it.
Speak Clearly and Expressively
Speak Clearly:
– Volume
– Articulation
– Accent modification
– Filler words
Avoid Fillers
ah, uh, um, like, ya know…
– Clutter speech
– Cause distraction
– Detract credibility
Practice pausing
Speak Clearly and Expressively
Speak Expressively:
– Pause
– Pace
– Inflection
Express versus Impress
An English professor wrote the following on the
board and asked students to punctuate:
“a woman without her man is nothing”
The men wrote:
“A woman, without her man, is nothing.”
The women wrote:
“A woman: without her, man is nothing.”
Verbal Communication Skills
Speak clearly and expressively
• Raise your volume
• Properly articulate words
• Avoid filler words
• Vary your inflection
• Practice pausing between thoughts
Say what you mean and mean what you say!Say what you mean and mean what you say!
Effective Oral Presentations
Module B: Non Verbal Communication Skills
NON VERBAL
COMMUNICATION SKILLS
1. Eyes
2. Gestures
3. Movement
4. Professional Image
How to Enhance Your Message Non-Verbally
Eye Contact
• Establish rapport
• Instill believability
• Portray authority
Eye Contact When Presenting
If scanning:
• See too much
• Feel more nervous
• Go blank
If connecting:
• Reduce nervousness
• Connect with audience
• Stay in moment
• Halo effect
Don’t just look . . . connectDon’t just look . . . connect
Eye Contact Pointers
• Divide room into quadrants
• Seek out friendly faces
• Avoid talking to your notes/screen
• Give one thought to one pair of eyes
Hand Gestures
• Show what you are
saying
• Enhance your message
Energy Center!Energy Center!
Hand Gestures When Presenting
Benefits:
• Relax entire body
• Communicate thoughts, feelings & ideas
• Add meaning to your words
• Keep audience attentive
• Appear more confident
Hand Gestures When Presenting
How:
• Be aware of “home base”
• Let hands relax at your sides
• Keep hands free
• Gesture from shoulders/above
the waist
• Consider one-handed gestures
• Use smooth, defined movements
Movement
• Balance your stance
• Move with a purpose
• Stop when delivering a key phrase
• Stay in view
You are the #1 visual!
Movement Pitfalls
• Move aimlessly
• Pace like a caged animal
• Rock, sway, or shift
• Dancing
Practice Communications Skills
• Balance your stance
• Maintain eye contact
• Increase volume and
inflection
• Describe and
emphasize
Exercise: Practice with the following examples
 That was then, this is now.
 This plan will increase profitability.
 Let’s look at the global perspective.
 You’ll see results in the next quarter.
Describe and Emphasize
Professional Image
Polished Professional Image
• Appropriate Cultural Appearance
(Company/Country)
• Appropriate Behavior
Effective Non-Verbal
Communication is No Accident
• Good Eye Contact
• Effective Gestures
• Meaningful Movement
• Professional Image
Effective Oral Presentations
Module C: Organizing and Presenting with Visuals
ORGANIZING AND
PRESENTING WITH VISUALS
1. Identify your desired outcome
2. Tailor talk to your audience
3. Select & order critical talking points
4. Outline your presentation
5. Incorporate smooth transitions
6. Include stories, examples & statistics
7. Create & deliver effective visuals
Your audience determines:
• What you say
• How you say it
• The order you say it
One Presentation Doesn’t
One Presentation Doesn’t
Fit All!
Fit All!
Caution . . .
Select & Order Talking Points
• Brainstorm all potential ideas
• Group individual ideas into key talking
points
– Examples: Background, Opportunity,
Recommendations, Benefits, Next Steps
• Order talking points according to your
audience
Outline Your PresentationOutline Your Presentation
• Introduction: attention-
grabber, thesis, purpose,
agenda (10%)
• Body: first talking point,
support, second talking point,
etc. flow (80%)
• Conclusion: summarize
main points, next steps,
desired outcome, final
statement (10%)
Incorporate Smooth Transitions
Link one slide to the next
Examples:
•The purpose of my
presentation…
•Let’s begin by discussing…
•Now that we’ve talked about…
•Let’s move on to…
•An illustration of this point…
•In conclusion, I recommend…
Content Considerations
Variety
• Personal Stories
• Examples
• Statistics & Facts
• Text
• Charts and Graphs
• Illustrations
Why Use Visuals…
• Audience remembers 40% MORE when
hear & see simultaneously
PowerPoint Pointers
• Stand left of screen for English
presentations.
• Talk to the audience versus the screen
• Give the big picture first
• Work from top to bottom
• Elaborate on important points
Practice…
Memorize opening and closing comments
Incorporate smooth transitions between
slides & teammates
Know take-away of each slide
Rehearse aloud/in front of mirror
Tell a story
Tell a story…
Organizing and Presenting your Presentation
• Identify your desired outcome, audience & key
talking points
• Outline your presentation
• Incorporate smooth transitions
• Include stories, examples & statistics
• Create effective visuals
• Know the take away for each slide
• Practice aloud
Example of a Good Presenter
Effective Oral
Presentations
Module A: Verbal Communications Skills
Module B: Non Verbal Communication Skills
Module C: Organize & Present with Visuals
Presentations: Starting Your Business
Growing Your Business
Effective Presentations
For Entrepreneurs
Starting Your Business
43
To be filled out during classes 3 and 5 and
presented in class 6
Starting Your Business
Prepare a Start Up Business Plan:
 Complete the templates provided with your team.
 Be prepared to present in the next class.
 Each team member should present at least one slide.
 You will be allowed 10 minutes to present
& 2-3 minutes for Q&A.
 Evaluations will be based on presentation
skills and content.
 A team evaluation form is provided.
 Practice individually & as a team.
And for your final class…
Growing Your Business
47
To be filled out during classes 10 and 11, completed
during class 12, and presented in class 14
Growing Your Business
Prepare a Final Presentation (final class):
 Prepare a presentation based on your
Mogul Simulation experience.
 Use the PowerPoint templates provided
for you.
 You will be allowed 12 minutes to present
& 3-4 minutes for Q&A.
 Each team member should present at least
one slide.
 Evaluations will be based on presentation
skills and content.
A team evaluation form is attached.
Practice individually & as a team.
“The single most promotable skill in
business today is the ability to
communicate verbally.”
Harvard Business Review
Effective Oral Presentation Quizzes
and Module Evaluation
Quiz 1 – Oral Presentation
Module
Quiz 2 - Oral Presentation
Module
Click on
icon for
hyperlink
Module Survey Evaluation

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oral presentations module

  • 1. Effective Oral Presentations Entrepreneurship 101 Nancy Schell Lynn lynn.image2@verizon.net © 2011 Stevens Institute of Technology. All Rights Reserved
  • 2. Module ObjectivesModule Objectives 1. Provide basic skills for delivering effective oral presentations. 2. Increase impact and enhance image as a presenter.
  • 3. Effective Oral Presentations Module A: Verbal Communications Skills Module B: Non Verbal Communication Skills Module C: Organize & Present with Visuals Team Presentation: Starting Your Business Growing Your Business
  • 4. Example of a Bad Presentation http://www.youtube.com/watch?v=kql-pvnid0s
  • 5. How would you like to be perceived as a presenter? What is your presentation style?
  • 6. Qualities of an Effective Presenter • Confident • Knowledgeable • Relaxed • Clear & Concise • Enthusiastic Effective presentations begin with a set of skillsEffective Presentations begin with a set of skillsEffective Presentations begin with a set of skills
  • 7. Effective Oral Presentations © 2011 Stevens Institute of Technology. All Rights Reserved Module A: Verbal Communications Skills
  • 8. VERBAL COMMUNICATION SKILLS Speaking Clearly and Expressively Liew Weng Kong It’s not just what you say, but how you say it.
  • 9. Speak Clearly and Expressively Speak Clearly: – Volume – Articulation – Accent modification – Filler words
  • 10. Avoid Fillers ah, uh, um, like, ya know… – Clutter speech – Cause distraction – Detract credibility Practice pausing
  • 11. Speak Clearly and Expressively Speak Expressively: – Pause – Pace – Inflection
  • 12. Express versus Impress An English professor wrote the following on the board and asked students to punctuate: “a woman without her man is nothing” The men wrote: “A woman, without her man, is nothing.” The women wrote: “A woman: without her, man is nothing.”
  • 13. Verbal Communication Skills Speak clearly and expressively • Raise your volume • Properly articulate words • Avoid filler words • Vary your inflection • Practice pausing between thoughts Say what you mean and mean what you say!Say what you mean and mean what you say!
  • 14. Effective Oral Presentations Module B: Non Verbal Communication Skills
  • 15. NON VERBAL COMMUNICATION SKILLS 1. Eyes 2. Gestures 3. Movement 4. Professional Image How to Enhance Your Message Non-Verbally
  • 16. Eye Contact • Establish rapport • Instill believability • Portray authority
  • 17. Eye Contact When Presenting If scanning: • See too much • Feel more nervous • Go blank If connecting: • Reduce nervousness • Connect with audience • Stay in moment • Halo effect
  • 18. Don’t just look . . . connectDon’t just look . . . connect Eye Contact Pointers • Divide room into quadrants • Seek out friendly faces • Avoid talking to your notes/screen • Give one thought to one pair of eyes
  • 19. Hand Gestures • Show what you are saying • Enhance your message Energy Center!Energy Center!
  • 20. Hand Gestures When Presenting Benefits: • Relax entire body • Communicate thoughts, feelings & ideas • Add meaning to your words • Keep audience attentive • Appear more confident
  • 21. Hand Gestures When Presenting How: • Be aware of “home base” • Let hands relax at your sides • Keep hands free • Gesture from shoulders/above the waist • Consider one-handed gestures • Use smooth, defined movements
  • 22. Movement • Balance your stance • Move with a purpose • Stop when delivering a key phrase • Stay in view You are the #1 visual!
  • 23. Movement Pitfalls • Move aimlessly • Pace like a caged animal • Rock, sway, or shift • Dancing
  • 24. Practice Communications Skills • Balance your stance • Maintain eye contact • Increase volume and inflection • Describe and emphasize Exercise: Practice with the following examples
  • 25.  That was then, this is now.  This plan will increase profitability.  Let’s look at the global perspective.  You’ll see results in the next quarter. Describe and Emphasize
  • 26. Professional Image Polished Professional Image • Appropriate Cultural Appearance (Company/Country) • Appropriate Behavior
  • 27. Effective Non-Verbal Communication is No Accident • Good Eye Contact • Effective Gestures • Meaningful Movement • Professional Image
  • 28. Effective Oral Presentations Module C: Organizing and Presenting with Visuals
  • 29. ORGANIZING AND PRESENTING WITH VISUALS 1. Identify your desired outcome 2. Tailor talk to your audience 3. Select & order critical talking points 4. Outline your presentation 5. Incorporate smooth transitions 6. Include stories, examples & statistics 7. Create & deliver effective visuals
  • 30. Your audience determines: • What you say • How you say it • The order you say it One Presentation Doesn’t One Presentation Doesn’t Fit All! Fit All!
  • 32. Select & Order Talking Points • Brainstorm all potential ideas • Group individual ideas into key talking points – Examples: Background, Opportunity, Recommendations, Benefits, Next Steps • Order talking points according to your audience
  • 33. Outline Your PresentationOutline Your Presentation • Introduction: attention- grabber, thesis, purpose, agenda (10%) • Body: first talking point, support, second talking point, etc. flow (80%) • Conclusion: summarize main points, next steps, desired outcome, final statement (10%)
  • 34. Incorporate Smooth Transitions Link one slide to the next Examples: •The purpose of my presentation… •Let’s begin by discussing… •Now that we’ve talked about… •Let’s move on to… •An illustration of this point… •In conclusion, I recommend…
  • 35. Content Considerations Variety • Personal Stories • Examples • Statistics & Facts • Text • Charts and Graphs • Illustrations
  • 36. Why Use Visuals… • Audience remembers 40% MORE when hear & see simultaneously
  • 37. PowerPoint Pointers • Stand left of screen for English presentations. • Talk to the audience versus the screen • Give the big picture first • Work from top to bottom • Elaborate on important points
  • 38. Practice… Memorize opening and closing comments Incorporate smooth transitions between slides & teammates Know take-away of each slide Rehearse aloud/in front of mirror Tell a story
  • 39. Tell a story… Organizing and Presenting your Presentation • Identify your desired outcome, audience & key talking points • Outline your presentation • Incorporate smooth transitions • Include stories, examples & statistics • Create effective visuals • Know the take away for each slide • Practice aloud
  • 40. Example of a Good Presenter
  • 41. Effective Oral Presentations Module A: Verbal Communications Skills Module B: Non Verbal Communication Skills Module C: Organize & Present with Visuals Presentations: Starting Your Business Growing Your Business
  • 44. To be filled out during classes 3 and 5 and presented in class 6
  • 45. Starting Your Business Prepare a Start Up Business Plan:  Complete the templates provided with your team.  Be prepared to present in the next class.  Each team member should present at least one slide.  You will be allowed 10 minutes to present & 2-3 minutes for Q&A.  Evaluations will be based on presentation skills and content.  A team evaluation form is provided.  Practice individually & as a team.
  • 46. And for your final class…
  • 48. To be filled out during classes 10 and 11, completed during class 12, and presented in class 14
  • 49. Growing Your Business Prepare a Final Presentation (final class):  Prepare a presentation based on your Mogul Simulation experience.  Use the PowerPoint templates provided for you.  You will be allowed 12 minutes to present & 3-4 minutes for Q&A.  Each team member should present at least one slide.  Evaluations will be based on presentation skills and content. A team evaluation form is attached. Practice individually & as a team.
  • 50.
  • 51. “The single most promotable skill in business today is the ability to communicate verbally.” Harvard Business Review
  • 52. Effective Oral Presentation Quizzes and Module Evaluation Quiz 1 – Oral Presentation Module Quiz 2 - Oral Presentation Module Click on icon for hyperlink Module Survey Evaluation

Notes de l'éditeur

  1. Stevens Business Plan Builder for Technology-based Start-ups © 2011Stevens Institute of Technology.  All Rights Reserved Welcome to Effective Oral Presentations. The next module in your Entrepreneurship 101 course. Transition: The objectives of this module…
  2. In order to accomplish this, I have prepared 3 modules…
  3. Stevens Business Plan Builder for Technology-based Start-ups © 2011Stevens Institute of Technology.  All Rights Reserved Before we begin…take a look at this video on what not to do as a presenter…
  4. Stevens Institute of Technology June 2011 © 2011 Stevens Institute of Technology.  All Rights Reserved.
  5. As you watched the video, you may have wondered about your own presentation style, and how you… Stevens Institute of Technology June 2011 © 2011 Stevens Institute of Technology.  All Rights Reserved.
  6. Perhaps you would like to appear… Transition: These modules were designed to give you the fundamental skills to enable you to be an effective presenter. Let’s begin with the 1st module.
  7. Stevens Business Plan Builder for Technology-based Start-ups © 2011Stevens Institute of Technology.  All Rights Reserved
  8. Verbal communication skills are about… T: Let’s break this down…
  9. 1. Speak loud enough so that people don’t have to strain to understand you. 1-10. Voice projection is necessary and it takes effort. Don’t fade out - energize yourself. 2. According to the dictionary, articulation is “The power of speech…divided into clear and distinct words.” Pronounce all syllables and vowels, and articulate and energize your consonants. Consonants carry the strength of the word – don’t drop them. 3. In some cases, when you want to master a second language, consider an accent reduction class. University/online 4. Avoid filler words… Transition: What are they…
  10. Habitual. Instead of filling the gaps between thoughts with these garbage words, pause and breathe instead. What seems like an eternity is only a couple seconds. How breathe. Pausing allows your audience to interpret your message, and it enables you to be speak more expressively…
  11. Pause between thoughts. Don’t forget to breathe. Attempt to maintain a moderate pace, but know when to slow down, speed up…and stop talking. Inflection is the rise and fall of your voice. Avoid monotone or flat voice. Attempt to add emphasis to key words and phrases. They give you a reason to sound and look animated as you speak. Transition: For example…
  12. In Summary…
  13. 1. Speak loud enough so that people do not have to strain to hear you. Voice projection takes effort. 2. Speak clearly and effectively. Consider an accent modification course if applicable. 3. Avoid cluttering your speech with filler words. Pause instead. 4. Use inflection to emphasize key points. 5. Pause and breathe between thoughts. Transition: In addition to verbal skills, there are also non verbal communication skills…
  14. Stevens Business Plan Builder for Technology-based Start-ups © 2011Stevens Institute of Technology.  All Rights Reserved
  15. Clear T: Let’s talk about each one of these… Stevens Institute of Technology June 2011 © 2011 Stevens Institute of Technology.  All Rights Reserved.
  16. Clear T: Instead of scanning, try to connect… Stevens Institute of Technology June 2011 © 2011 Stevens Institute of Technology.  All Rights Reserved.
  17. T: How do you maintain eye contact when presenting?
  18. Clear Remember to smile. T: In addition to good eye contact, effective hand gestures are also an important non verbal skill.
  19. T: Effective HG also…
  20. Why…what about how… Stevens Institute of Technology June 2011 © 2011 Stevens Institute of Technology.  All Rights Reserved.
  21. T: Now let’s talk about movement. Stevens Institute of Technology June 2011 © 2011 Stevens Institute of Technology.  All Rights Reserved.
  22. Movements to avoid… Stevens Institute of Technology June 2011 © 2011 Stevens Institute of Technology.  All Rights Reserved.
  23. To sum it up, when practicing your presentation skills… Stevens Institute of Technology June 2011 © 2011 Stevens Institute of Technology.  All Rights Reserved.
  24. Clear To create a balanced stance, place you feet hip-width apart and facing forward. This will allow you to release your nervous energy productively through your hands and your voice. Attempt to give one thought to one pair of eyes. Increase your volume to a 7-8 level. Pause and breathe deeply from your diaphragm. Gives you a wider range for inflection so you don’t sound monotone. You will be heard…and you’ll sound more interesting. Use gestures to describe and emphasize key words and phrases. Gesture with your hands above your waist and away from your body. When you’re not using your hands, let them relax at your sides. Please stand and try out the following examples with me…
  25. This slide builds. First the title appears. Clear it and talk about guidelines for gesturing – the usual stuff you say. I tell them to start building a vocabulary of gestures they can call on to bring their ideas to life. Have them stand. Click and the first bullet appears. Have them say the sentence aloud and use gestures. That…now – Talk about the range of oppositional gestures, with one hand and then the other, or with both hands: now or later, it’s this or it’s that, it’s this and it’s that, we tried this and now we’re trying something new, we started with this and now we’re adding that. Have them try it again. Increase – Talk about the different ways people showed the increase – sudden, gradual, step by step – left hand, right hand, both hands. Which one is the right one? They all are when they describe the concept you’re trying to communicate. Have them do it again and try a different gesture. Maybe a third time with another choice Global solution – Talk about the different ways they showed this concept. Have them try it again and make the globe larger. Next quarter – No coaching. A whole set of gestures that involve timelines – off to the left, off to the right, right now in the center – traveling along that timeline. Have them say it again and play with the timeline horizontally. T: Lastly, NVC also requires a professional image…
  26. Although…acceptable to dress casually as students in the classroom… Live in a multi cultural society with different religions, customs & way of life. (Unity, loyalty & respect for the elderly.) Strive to maintain face & harmonious relationships. T: Effective NVC… : Stevens Institute of Technology June 2011 © 2011 Stevens Institute of Technology.  All Rights Reserved.
  27. Stevens Business Plan Builder for Technology-based Start-ups © 2011Stevens Institute of Technology.  All Rights Reserved
  28. As you begin to build your presentation, write down a one sentence desired outcome. When you can articulate your outcome clearly, you have taken the first step toward a well-organized presentation. For example: If your desired outcome is for every UKM student to have an Apple IPad, all your details should logically move toward this desired outcome. T: Keep in mind your audience…
  29. Classmates vs. Apple executives Consider the different key audience factors for each. For example, “seniority” could be an audience factor for presenting to Apple executives. In this case you might put the conclusion/recommendation right up front. T: It is not about everything you know, but rather what the audience needs to know…(hose picture)
  30. Don’t drown your audience in too much information. Keep asking yourself: Do they really need to know this? Speak in short sentences. It forces you to be more concise. T: Now that you know your desired outcome & your audience, let’s discuss talking points. Stevens Institute of Technology June 2011 © 2011 Stevens Institute of Technology.  All Rights Reserved.
  31. The structure of your presentation includes a flow of ideas that lead the audience, point by point, to your conclusion. Transition: Let me show you a basic presentation outline that will accomplish this. Stevens Institute of Technology June 2011 © 2011 Stevens Institute of Technology.  All Rights Reserved.
  32. Attempt to open with an attention grabber for impact: Important question or fact/startling statistic/relevant quote/interesting or radical idea Conclude your presentation by summing up the critical points of your presentation, including a call to action (or next steps), that will lead you to your desired outcome. Transition: As you are building your presentation, consider transitional phrases that will connect one idea/slide to the next…as I have just done.
  33. Additional handout in class Transition: A final point on organizing your presentation is to consider variety. Stevens Institute of Technology June 2011 © 2011 Stevens Institute of Technology.  All Rights Reserved.
  34. People love to hear personal stories, but only tell one if it fits with your topic. Examples and analogies add spice to your talk. They give you a means to sound and look animated as you talk. Stats and facts substantiate (back up) what you are saying. T: Why are a variety of visuals important?
  35. T: In your next class you will be giving your 1st team presentation. Let’s talk about how to present PPt. slides effectively.
  36. 1. If reading left to right. 2. Eyes 3. When you have a pie or bar chart, it’s best to give a context before getting into the details. 4. If you don’t go in order, no one will be able to follow you. Sync. 5. Elaborate on the points, don’t just be a reader. If every word you say is on the visual, you add no value to the visual. Provide information on the meaning or context so the visual stays in a supporting role, not a primary role. T: And most of all…
  37. In summary…
  38. Like Steve Jobs did in this video…
  39. Attempt to hone these skills until you own them, beginning with one skill at a time. T: This concludes the module… Stevens Institute of Technology June 2011 © 2011 Stevens Institute of Technology.  All Rights Reserved.
  40. Stevens Business Plan Builder for Technology-based Start-ups © 2011Stevens Institute of Technology.  All Rights Reserved Clear T: You now have the opportunity to apply your learnings from this module. The remaining slides address the team presentations you will make throughout this course.
  41. Stevens Business Plan Builder for Technology-based Start-ups © 2011Stevens Institute of Technology.  All Rights Reserved The 1st presentation…
  42. You have already been working on this presentation with your team, using the following templates that have been provided for you. Stevens Institute of Technology June 2011 © 2011 Stevens Institute of Technology.  All Rights Reserved.
  43. For this presentation…
  44. T: And… Stevens Institute of Technology June 2011 © 2011 Stevens Institute of Technology.  All Rights Reserved.
  45. This will be a Mogul Simulation team presentation that is not due until the end of the course… Stevens Institute of Technology June 2011 © 2011 Stevens Institute of Technology.  All Rights Reserved.
  46. Adding additional templates that you will be working on in the next modules. This presentation is not due until the last class giving you a chance to...
  47. You should have received a copy of this evaluation form with the templates… Stevens Institute of Technology June 2011 © 2011 Stevens Institute of Technology.  All Rights Reserved.
  48. As you prepare, keep in mind… Stevens Institute of Technology June 2011 © 2011 Stevens Institute of Technology.  All Rights Reserved.
  49. For your future presentations, I hope you captivate and inspire your audience…or at least get an A on your team presentations! Thank you. Stevens Institute of Technology June 2011 © 2011 Stevens Institute of Technology.  All Rights Reserved.