One-PMIS and Construction Information Disclosure System Overview

0
City Infrastructure HQ
Part 2:
In-depth Explanations on One-PMIS
& Information Disclosure System, “Allimi”
1. One-PMIS workflow
2. Description of Main Menus and Categories of One-PMIS
(a short break)
3. Construction Information Disclosure System, “Allimi”
4. How to determine the extent of the information disclosure

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1. One-PMIS workflow

2
1. One-PMIS Workflow
Stage User Classification Implementation Period
2
3
1
User Registration
Project Registration
Connection of Users to a
Project
Contractor,
Supervisor, and
Ordering Body
(SMG)
Project Plans and Timelines
(Work Schedule Write-up)
Contractor
Project Management
(Processing  Approval 
Validation)
All
After signing a construction
contract
Upon submission of the
project commencement
reports
Daily
Weekly
Monthly
Stage 1~3

3
1. One-PMIS Workflow
Stage User Classification Implementation Period
5
6
4
Work Directives Sent by Seoul
& Work Reports Sent by
Contractors and Supervisors
All
Document Registration and
Search
All
Performance Evaluation
(in the Aspects of Design,
Construction, and Supervision)
Ordering Body (SMG)
On a rolling basis
On a rolling basis
Upon 30%, 60%, and 95%
completion
Stage 4~7
7 Registration of As-built
Drawings in One PMIS
Contractor After the final inspection

4
2. Description of Main Menus and Categories of One-PMIS

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Various Mode of One-PMIS
Administration
Mode
Mode for ordering body (SMG) that allows access to information of all projects
Business Mode Mode for ordering body, supervisor, and contractor to manage a specific project
Long-term Project
Mode
Contracts over KRW 1 Billion in value and with a construction period of
over 12 Months
Short-term Project
Mode
No progress report and performance evaluation functions (unlike the long-term
project mode)
Long-term Project Mode
Short-term
Project Mode
Business Mode
Administration
Mode
Various Mode of One-PMIS

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Main Menus & Categories of One-PMIS
One-PMIS Allimi
Progress
Reporting
Safety
Management
Project
Document
Management
History & Record
Management
Project Overview
Progress
Management
Search & Notice
Daily Work
Report
Safety Check
Electronic
Approval
Performance
Evaluation
Project Status
Process
Schedule
Integrated
Search
Weekly
Progress Report
Construction
Machinery
Safety Check
Document
Management
Accident HistoryContract Status Progress Rate Notice
Monthly
Progress Report
Safety Manual As-built Drawing
Penalty
Management
Organization
Construction
Photos
Help Desk
Delay ReportWeb Camera
Resource
Management

7
Project Overview
One-PMIS Allimi
Progress
Reporting
Safety
Management
Project
Document
Management
History & Record
Management
Project Overview
Progress
Management
Search & Notice
Daily Work
Report
Safety Check
Electronic
Approval
Performance
Evaluation
Project Status
Process
Schedule
Integrated
Search
Weekly
Progress Report
Construction
Machinery
Safety Check
Document
Management
Monthly
Progress Report
Penalty
Management
Organization
Construction
Photos
Help Desk
Resource
Management

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Project Overview
Status of Construction Contract Payment Status of the Completed Process
☞ Linked to G2B Information ☞ Linked to e-HOJO Information
Project Status ☞ Open to Citizens through Allimi
Providing overall information of a project
(Location, Amount, Period, Participants, Structure of
Project Costs, Completed Amount)
Location of construction site on an online map
Automatic linkage of basic information from the
government procurement system (G2B)
User’s additional input / real-time updates
Location of Construction Site
via On-line MapContract Status ☞ Open to Citizens through Allimi
Total Amount (KRW) 312,253,000,000
1st Contract 80,000,000,000
2nd Contract 75,000,000,000
3rd Contract 60,000,000,000
4th Contract Scheduled
Total Amount (KRW) 120,000,000,000
1st Payment 40,000,000,000
2nd Payment 50,000,000,000
3rd Payment 30,000,000,000
4th Payment Scheduled

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Project Overview
Automatically displayed when
connecting users to a project
Integrated management of the
project participants (Ordering Body
has managing authority)
Withdrawn participants are deleted
from the system
The withdrawal dates are registered
on the system  Project
participation history management
Information on selected project
managers ( ) is open to citizens
via Allimi
◀ JUN 2016 ▶
SUN MON TUE WED THU FRI SAT
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30
Organization ☞ (Partially) Open to Citizens
User Classification Company Made Public via Allimi
Ordering Body
Y.J. Jang City Infra HQ/SMG
T.H. Park City Infra HQ/SMG
Supervisor
H.M. Jung Dohwa Engineering
M.J. Choi Dohwa Engineering
Contractor
A.J. Lee
Hyundai Engineering &
Construction
H.J. Park
Hyundai Engineering &
Construction

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Project Overview
Site
Installation of
Web Camera
Registration of
IP Address of
Web Camera
( One-PMIS)
Site images are
transmitted
through
One-PMIS
Web Camera
Installation Criterion: Construction sites with a project amount of over KRW 10 billion
Installation Quantity: More than one camera, adjustable according to the specific site
circumstances (an average of two web cameras at each of the public construction sites are in
operation.)
Operation Procedure
Effects of Web Camera Operation
Site management without visiting the sites in person
Real-time site monitoring
Image evidence exists when accidents occur.
Open to citizens via Allimi (※ The service was discontinued in June 2015.)
1
2
3
4
<Web Camera Control>
- Zoom In/Out
- Left/Right
- Up/Down

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Project Overview
Real-time Web Camera Images Transmitted via One-PMIS

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Project Overview
Web Camera Images of Seoul’s Construction Sites

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Progress Management
One-PMIS Allimi
Progress
Reporting
Safety
Management
Project
Document
Management
History & Record
Management
Project Overview
Progress
Management
Search & Notice
Daily Work
Report
Safety Check
Electronic
Approval
Performance
Evaluation
Project Status
Process
Schedule
Integrated
Search
Weekly
Progress Report
Construction
Machinery
Safety Check
Document
Management
Monthly
Progress Report
Penalty
Management
Organization
Construction
Photos
Help Desk
Resource
Management

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Progress Management
Process Schedule
Project Schedule  Registered on One-PMIS (Upload to One-PMIS)
Code Work Name Unit
Design
Q’ty
Amount
Weight
(%)
2016 2017
Apr. May Jun. Jul. Aug. Sep. Oct. Nov. Dec. Jan. Feb. Mar.
Total 100 12.0 14.0 8.5 7.7 9.6 12.0 18.5 5.2 2.0 2.2 3.5 5.2
AA01 Earth Work ㎥ 10
AA02 Tunneling Work ㎡ 20
AA03 Concrete Work ㎥ 12
AA04 Pavement Work ㎥ 15
AA05 Drainage Work m 8
AB01
Machine Equip
ment
Unit 13
AB02 Instrument Unit 0.5
Progress Rate
Visualized Progress Status  Rapid recognition by the ordering body
Over 100% ● (On time) 100%~90% ● (Slightly delayed) Under 90% ● (Delayed)

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Progress Management
2 May 2016 (Week 1) 9 May 2016 (Week 2) 16 May 2016 (Week 3) 23 May 2016 (Week 4)
Progress Photos (for each process) ☞ Open to Citizens through Allimi
Resource Management
Resources Input in the
previous month
Input in the current
month
Total inputs
Manpower (Person) Equipment (Unit) Material (Ton)
➀ Staff ➀ Excavator ➀ Reinforcing Bar
➁ Ordinary Laborer ➁ Dump Truck ➁ Ready Mixed Concrete
➂ Technician ➂ Bulldozer ➂ Asphalt Concrete
➃ Other Workers ➃ Others ➃ Others
Total

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Progress Reporting
One-PMIS Allimi
Progress
Reporting
Safety
Management
Project
Document
Management
History & Record
Management
Project Overview
Progress
Management
Search & Notice
Daily Work
Report
Safety Check
Electronic
Approval
Performance
Evaluation
Project Status
Process
Schedule
Integrated
Search
Weekly
Progress Report
Construction
Machinery
Safety Check
Document
Management
Monthly
Progress Report
Penalty
Management
Organization
Construction
Photos
Help Desk
Resource
Management

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Progress Reporting
Daily Work Report / Weekly Progress Report / Monthly Progress Report
☞ (Partially) Open to Citizens through Allimi

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Progress Reporting
SMG’S STANDARD TEMPLATE OF
DAILY WORK REPORTS
▷ SITE: 00 CONSTRUCTION PROJECT
▷ DATE: 10 MAY 2016
▷ WEATHER: MIN. 10℃ - MAX. 21℃
1. OVERALL PROJECT PROGRESS RATE
2. PROGRESS RATE BY PROJECT COMPONENT
3. DAILY WORKS
4. STATUS OF MATERIAL INPUT
5. STATUS OF MANPOWER INPUT
6. STATUS OF EQUIPMENT INPUT
7. SPECIAL NOTES
Contractor
(responsible
approver)
Supervisor
(responsible
approver)
Kim Cho
10-5-16 10-5-16
Until PreviousDay Today Total
Target Results Difference Target Results Difference Target Results Difference
Component
Until PreviousDay Today Total
Target Results Difference Target Results Difference Target Results Difference
Done on PreviousDay Done Today
Material Name Unit Until PreviousDay Today (estimated) Total
Name Unit Until PreviousDay Today (estimated) Total
EquipmentName Unit Until PreviousDay Today (estimated) Total
Description

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Progress Reporting
Reports on Delays
Conditions of Reports on Delays
When monthly progress rates show more
than a 10% delay against the scheduled
progress rate (Except when the
accumulated progress rates are over
100%)
When accumulated progress rates show
more than a 5% delay against the target
1
2
Report on Delays
▷ Project Name: 00 Construction Project
▷ Progress Status (as of 10 May 2016)
▷ Delayed Progress Status (as of 10 May 2016)
Contractor
(responsible
approver)
Supervisor
(responsible
approver)
Kim Cho
10-5-16 10-5-16
Classification Schedule Results Difference(%) Remarks
Construction
Component
Work
Name
Scheduled
StartDate
Scheduled
End Date
ActualStart
Date
ActualEnd
Date
Causesof Delay
RemedialMeasures
Flow of Reports on Delays
Contractor
• Analyze the causes of delay
• Establish remedial measures
Supervisor
• Review appropriateness of contractor’s
analysis and remedial measures
Ordering
Body
• Confirmation

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Safety Management
One-PMIS Allimi
Progress
Reporting
Safety
Management
Project
Document
Management
History & Record
Management
Project Overview
Progress
Management
Search & Notice
Daily Work
Report
Safety Check
Electronic
Approval
Performance
Evaluation
Project Status
Process
Schedule
Integrated
Search
Weekly
Progress Report
Construction
Machinery
Safety Check
Document
Management
Monthly
Progress Report
Penalty
Management
Organization
Construction
Photos
Help Desk
Resource
Management

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Safety Management
Safety Inspection
Registration of Safety
Check Results on
One-PMIS
Automatically Notified
to Ordering Body
Review of
Ordering Body
to Supervisor
Registration of
Corrective Actions on
One-PMIS
Contractor’s
Corrective Actions
to Contractor
Approval of
Supervisor
Automatic Notification
to Ordering Body
Ordering Body’s
① Approval or
② Rejection
① Automatically
Notified to Safety
Inspector
② Automatically
Notified to Contractor
Safety Check
Electronic on-line processes following the safety check of construction sites

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Safety Management
Cargo Crane Crane Boring Machine Pile Hammer & Extractor
Construction Machinery Safety Check
History Management of Construction Machinery Safety Check
History management of
machinery (registration of
safety check results)
Machinery safety history
is checked before any
machine is input to Site B.
Input of unqualified
machinery to Site B is
prohibited.
Input of unqualified
machinery to Site A is
prohibited.
Registration of machinery
safety history on One-PMIS
before input to Site A
Four Main Types of Construction Machinery

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Safety Management
Safety Management Manual
Safety and Health Management Manual for the
Public Ordering Bodies (i.e. Public Developers)
Risk Analysis & Evaluation Manual by Types of
the Construction Work
Safety and Health Manual for Preparedness
against Storms and Floods
Basic Guidelines for Construction Safety
Reference on Major Construction Accident
Cases and Prevention Methods
Safety Manuals Registered on One-PMIS (As of May 2016)
Accident Preventing Training Materials for Newly
Hired Construction Workers
Safe Work Practices for Tunneling Construction
Safe Work Practices for Construction Projects
Industrial Safety and Health Standards (Cartoon
Illustrations)
Safety Manual for Foreign Workers
Philippines’ National Industrial Safety and Health
Standards
Safety Manual

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Project Document Management
One-PMIS Allimi
Progress
Reporting
Safety
Management
Project
Document
Management
History & Record
Management
Project Overview
Progress
Management
Search & Notice
Daily Work
Report
Safety Check
Electronic
Approval
Performance
Evaluation
Project Status
Process
Schedule
Integrated
Search
Weekly
Progress Report
Construction
Machinery
Safety Check
Document
Management
Monthly
Progress Report
Penalty
Management
Organization
Construction
Photos
Help Desk
Resource
Management

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The ordering body drafts
work directives on One-
PMIS
One-PMIS
Electronic approvals are
obtained on the work
directives with
e-signatures
Government
Administrative Sys.
The ordering body sends
the "official" work directive
to contractors and
supervisors via the One-
PMIS network
One-PMIS
Work orders are received
by contractors and
supervisors for
implementation
One-PMIS
Electronic Approval
Linkage of One-PMIS with SMG’s Administrative System ☞ Documents become official

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• Construction Specifications • Design Drawings • Quality Management Plans • Contents of Design Challenges
• Construction Plans • Traffic Management Plans • Safety Management Plans
• Policies of Construction Period
Extension
• Detailed Drawings of Construction • Instrument Reports • Environment Management Plans • Inspection Documents for
Completed Construction
projects
Document Management ☞ (Partially) Open to Citizens
Nature of documents and preferences of managers ☞ Decision of final type of documents
(Paper documents or electronic files (digital documents)
Main Types of Documents stored in the Document Management Menu of One-PMIS

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Managing Entities
- Original As-built Drawings: Kept by the Seoul Government and Maintenance Agents
(☞ according to the Public Records Management Act)
- Duplicates of As-built Drawings: Managed by Government-affiliated Organizations
(☞ according to the Special Act on the Safety Control of Public Structure)
Establishment of Electronically Integrated Management System for As-built Drawings
 for prevention of the loss of as-built drawings and effective management of facilities
As-built Drawing Management System via One-PMIS
Bridges Tunnels
Water & Sewage
Facilities
Retaining WallsRiverbanks Harbors Buildings Dams
As-built Drawings
Eight Kinds of Legally-Established Facilities among Public Construction Projects in Korea
Inspection of
Completion
(Seoul)
Registration of
As-Built Drawings
in One-PMIS
(Contractor)
Payment after
Reviewing As-Built
Drawings
(Seoul)

28
History & Record Management
One-PMIS Allimi
Progress
Reporting
Safety
Management
Project
Document
Management
History & Record
Management
Project Overview
Progress
Management
Search & Notice
Daily Work
Report
Safety Check
Electronic
Approval
Performance
Evaluation
Project Status
Process
Schedule
Integrated
Search
Weekly
Progress Report
Construction
Machinery
Safety Check
Document
Management
Monthly
Progress Report
Penalty
Management
Organization
Construction
Photos
Help Desk
Resource
Management

29
Evaluation Intervals Evaluation Subject Evaluation Items
Ordering Body
Supervisor
Contractor
Designer
41 Questions
31 Questions
24 Questions
Performance Evaluation
☜
☜
☜

30
Accident Occurrence
Request for Industrial Accident
Processing (Approval)
- Korea Workers’ Compensation
and Welfare Service
Instant Report to Ordering
Body
- Accident Sequence
- Disaster Status
Supply of Industrial Disaster
Status
- Korea Occupational Safety &
Health Agency
◈ Linked with One-PMIS
Accident Settlement and
Investigation of Accident
Causes
Input to One-PMIS
Submergence at Noryangjin Distributing
Reservoir (7 people killed)
Collapse of Banghwadaegyo Bridge
(2 people killed and 2 people injured)
Accident History Management

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Accident Information
• Project Name
• Ordering Body
• Contractor
• Date of Start
• Date of Accident
• Description of Accident
• Location of Project
• Supervisor
• Designer
• Date of Completion
• Project Budget
Information of Accident Victim
Classification of
Victim
Job of the Victim Service Period Type of Accident Causal factors Accident Summary
Accident History
Screen of Accident History Management by Project on One-PMIS

32
Imposing Penalty
Points
(Anytime
circumstances
dictate)
Registration on
One-PMIS
(Right to impose
penalty points)
Notification to the
Ministry of Land,
Infrastructure and
Transport
(Semi-annual
cumulative average
points)
Penalty Management ☞ Open to Citizens through Allimi
Cases of Penalty Points Imposed
- In case of faulty construction (both actual and expected) due to negligent design, construction, and
supervision
- In case of losses and damages incurred to the ordering body as a result of significantly incorrect
estimations of demands in the feasibility study
Cumulative Average Penalty Points
- Sum of cumulative penalty points for the past 2 years divided by 2
- Reflected as the official penalty scores in future tenders
Penalty Management Flow

33
Search & Notice
One-PMIS Allimi
Progress
Reporting
Safety
Management
Project
Document
Management
History & Record
Management
Project Overview
Progress
Management
Search & Notice
Daily Work
Report
Safety Check
Electronic
Approval
Performance
Evaluation
Project Status
Process
Schedule
Integrated
Search
Weekly
Progress Report
Construction
Machinery
Safety Check
Document
Management
Monthly
Progress Report
Penalty
Management
Organization
Construction
Photos
Help Desk
Resource
Management

34
Search & Notice
Integrated Search
One-PMIS Big Data  Integrated Search Using Various Keywords  Download
Integrated Search Results (☞ Down-Load Form)
No.
Project
Name
Ordering
Body
Supervisor Contractor
Total
Project Amount
Contract
Costs
Work
Status
Progress
Rate
Construction
Start Date
Construction
Completion Date
Web
Camera
Location of
the Site (District)
1
2
3
Notice
Free posting of information for sharing with others
File attachment is available when posting notices
Help Desk
Features system manager’s notification, inquiries from the users, and manager’s responses
Users’ complaints and requests for system improvement are used for upgrade of One-PMIS
after feasibility checks.

35
Construction Information Disclosure System, “Allimi”

36
How One-PMIS, “Allimi,” and citizens are connected to one another

37

38
7 Categories of Information disclosed through Allimi
• Construction overview
• Contract details
• Payment status
• Photos of construction site
• Information on project managers & stakeholders
• Other relevant information & list of penalties and
sanctions
• Web-Camera images

39
Categories of information shared through Allimi
Construction overview
Categories of information
• Project name, construction time period, completion status, information on the ordering
body, supervisor, and prime contractor
Details
Contract details • Contract value of the prime contracts and subcontracts
Payment status
• History of actual payment from the developer to the prime contractor, as well as from
the prime contractor to the subcontractor
Photos of construction sites • Photos taken for weekly reports
Web Camera
• People can observe web camera images in real time (for construction project
exceeding 10 billion KRW in total value)—discontinued since June 2015
Information on stakeholders
• Name and position of those in charge of the construction
(i.e. ordering body, supervisor, prime contractor, subcontractor)
Other relevant information
• Documents and reports on construction plans, design changes, and changes to the
project period
List of penalties and sanctions • List of penalties and sanctions imposed on the supervisors, contractors and workers

40
Categories of Information – Construction Overview
TotalConstructionPeriod ElapsedConstructionPeriod
Completionstatus
Construction status
조감도 공사개요
Construction location 공사위치 서울시 노원구 월계4동초안산~상계8동 주…
Construction time period 공사기간 2006-12-30 ~ 2017-12-31
Construction scale 사업규모
- 도로확장 폭 4차로 → 6차로, 연장 3.2km – 지하
차도2개소 : (녹천지하차도 : 480m, 도봉지…
Contact information of the
SMG public inspection official
주무기관
도시기반시설본부
김동현(주무관)(Tel: 3708-2576)
Supervisor
감리사
(주)이산
김용균(책임감리원)(Tel: 999-3872)
contractor
시공사
주식회사 한라
김철홍(현장대리인)(Tel: 903-2041)
Construction cost and contract value 사업비 178,600.0 백만원 :: 도급액 (170,400.0 백만원)
Contact SMG
by Facebook/Twitter
Register for the site-visit
Name of the project

41
Categories of Information – Contract Details
Prime contractor status
Subcontractor status
Contract Phase Contract value Time period
Subcontractor name Contract value Time periodContract Phase
Prime contractor name
You may access info on the contract details (of prime
contractors and subcontractors)

42
Construction Informer System “Allimi”
Categories of Information – Payment Status
Prime contractor’s name
You may access info on the status of payments to prime
contractors and sub-contractors
Prime contractor payment status
Subcontractor payment status
Contract
Phase
Contract
Value
Payment Value Payment Date
Sub-contractor’s name Contract name Contract Value Payment Value Payment date

43
Categories of Information – Photos of Construction Sites (drawn from weekly
reports)
You may access to photos of the construction siteshere
Click the image to enlarge the photo

44
Categories of Information – Web Camera Video Images (real time)
You may access to the real-time
web camera video here
Select cameras for various
construction site views

45
Categories of Information – Information on project stakeholders
Category of
Stakeholder Name of Organization
Title in the
organization Name
Ordering
body
Supervising
team (e.g.
consulting
engineers)
Prime
Contractor

46
Categories of Information – Other Relevant Information & List of Sanctions
You may access other relevant information here
(from the beginning of the construction to the completion)
Phase of
changes
Explanatory statement
of the change (details)
Expected Completion
Date (after the change)
Extended
Period Attachment
Date of
registration
Extension of construction period Design changes Approved documents Penalty on the contractor
Name of the uploaded documents
Data
preview
Download
the data
Expected Completion
Date (before the change)

47
Categories of Information – Other Relevant Information & List of Sanctions
Extension of construction period Design changes Approved Documents
Penalty points on the
contractor
All results Open to public Partially open to public Classified
Name of the document
Registering
Department
Nameofthe
Register
Date of
Registration
Type of
penalty
Penalty
number
Penalty
points
For more
detailsContractor’s name
Decision
date

48
Inquiries/complaints/suggestions from the citizens (“Ask the Assistant Mayor”
section)

49
Registration for the Site-Visits

50
Mobile Version of “Allimi”

51
Video on Actual Operation of “Allmil”

52
Balancing between “Information Protection” and “Right to Know”
Information
Protection
Right to
Know

53
Information Protection Vs. Right to Know
Seoul’s approach: maximize information disclosure within the legal limits
Web-Camera Policy of SMG
- The central government decided to ban SMG from disclosing real-time web-camera videos to citizens
for the concerns of the possible infringements on the right to personal information protection (June
2015)
Penalty points imposed on the contractors
- Seoul determines the degree to which the contractor’s penalty points would be disclosed within the
legal limit, and adopts the maximum allowed
YES
No
Request for
Disclosure
Legal
Consideration
Disclosure
Closed

One-PMIS and Construction Information Disclosure System Overview

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One-PMIS and Construction Information Disclosure System Overview