This document provides instructions for setting up iPads for a 1-to-1 learning program at a primary school. It includes steps for setting a passcode lock, enabling restrictions, configuring email, creating an Apple ID without payment details for app downloads, signing into the App Store, and redeeming app codes. The goal is to support innovative teaching and learning while maintaining appropriate parental controls and access for students.
1. L E A R N I N G I N N O V A T I O N S P R O G R A M !
supported by 1 to 1 iPads in Years 4, 5 and 6 in 2015
!
!
iPAD SETUP GUIDE!
!
!!
!
1 to 1 iPads!
SUPPORTING INNOVATIVE TEACHING AND LEARNING!
at St Catherine’s Primary School!
Wishart!
!
!
S t C a t h e r i n e ’ s C a t h o l i c P r i m a r y S c h o o l • P h o n e : ( 0 7 ) 3 3 4 9 7 1 8 8 • F a x : ( 0 7 ) 3 3 4 7 7 1 4 5 • pwishart@bne.catholic.edu.au
2. Contents!
!
1. Setting a Passcode Lock! 2!
2. Using Restrictions! 5!
3. Configuring Email! 9!
4. Creating an Apple ID without credit or iTunes card.! 11!
5. Signing in to the App Store! 14!
6. Using the App Store! 16!
7. Redeeming your App Activation Codes! 19!
8. Looking After Your iPad Battery! 21!
9. iOS7 ~ Tips, Tricks and Troubleshoots! 23
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3. 1. Setting a Passcode Lock!
Setting a passcode will prevent another person picking up your iPad and using it without
your knowledge or permission.!
1. Tap to open Settings!
2. Tap General. ! Scroll down and tap Passcode Lock.!
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4. 3. Tap Turn Passcode On
and enter a 4-digit
passcode. !
!!!
!!!!!!!!!
You will need to re-enter the passcode to
confirm.!
!!!!!
!
!
Now, whenever the screen has been locked or turned off, you
will need to enter the passcode to use the iPad.!
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5. Note: If you require a longer password instead (with letters), turn Simple passcode OFF in Settings > General > Passcode Lock, .!
!
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6. 2. Using Restrictions!
Restrictions can modify the iPad facilitating parental control for younger users.!
1. Tap to open Settings!
2. Tap General. Find Restrictions. Tap to turn Restrictions ON.!
!!!!!!!!!!!!!
3. Enter a passcode to enable Restrictions.
Re-enter the Restrictions Passcode. !
Note: This passcode should be different from
the Lock screen passcode (see Section 1.
Setting a Passcode Lock) as this password
should never be communicated to your child. !
IMPORTANT: Keep a record of the
passcode. If you ever forget this passcode,
the iPad must be restored to factory
settings to regain access to Restrictions.!
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7. 4. Various system functions
can be restricted by turning
access off here. !
Students will require access to
Safari, Camera and Bookstore
for classroom activities. !
Parents may choose to block
access to Safari (the iPad’s
internet browser) during
unsupervised use of the iPad
at home. !
!!!!!
Note: Withholding the Apple ID password from your child will not prevent them from downloading free apps. A password is not
required unless the app incurs a cost.!
!
5. Allowed Content should also be restricted to
prevent the browsing and previewing of
inappropriate content in iTunes. Tap Ratings
For and select Australia from the list of
countries.!
!!
Click the back
arrow at the top
to return to
Restrictions.!
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8. 6. Tap Music & Podcasts. Set EXPLICIT to
OFF.!
Click the back arrow to return to
Restrictions.!
!!!
7. Tap Films. Tap PG or M to restrict access to films
rated PG or M (depending on your preference) and
higher. Click the back arrow to return to Restrictions.!
!!!!!!
8. Repeat Step 8 for TV Programmes. Return to
Restrictions (tap back arrow).!
!!!!!!
9. Tap Books. Set Explicit Sexual Content to OFF.
Return to Restrictions.!
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9. 10. Apps can also be age restricted but we advise against this measure. Apps which allow internet access are rated 17+
by default, yet some of these apps are required for school use (such as SMART Notebook). Students’ online safety can be
promoted by appropriate
supervision and through other
measures. Note: If age restrictions are
applied to apps, higher rated apps
already installed will disappear from
the iPad. If this restriction is later
removed, the apps will reappear on your
iPad and will not required
reinstallation. Return to
Restrictions. !
!!
11. In-App Purchases can be set to
OFF. This prevents purchases of
upgrades and extras from within
apps. !
!
!
Note: This restriction is not required if
the Apple ID password is withheld from
the student user as a password is
required for in-app purchases.!
!
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10. 3. Configuring Email!
Add an email account to your iPad’s mail app to send and receive mail.!
1. Tap to open Settings.!
2. Tap Mail, Contacts, Calendars. Tap Add Account...!
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2. Tap to select the type of email account. !
Note: The students have email accounts provided by BCE. These accounts are
to be set up via the Exchange option here.!
!
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11. 3. Your child’s BCE email address as
supplied by the school (e.g.
msmith9@mybce.catholic.edu.au)
should be entered here. !
4. Enter the password. !
5. Then enter ‘School email’ into the
description field. Tap Next. Tap Save.!
Note: Please be aware, if you have
more than one email account set up on
the iPad (eg your child’s BCE student
account and a home email account),
ALL email from all accounts will be
visible and accessible by your child at
any time. The school recommends
restricting students’ email accounts to
BCE mail only.!
An iCloud email account may be listed but the ‘mail’ option for this account should be set to OFF. To do this, return to
Settings > Mail, Contacts, Calendars. Under the Accounts list, tap iCloud. Switch Mail to OFF.!
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12. 4. Creating an Apple ID without credit or iTunes card.!
Note: Apple's Terms and Conditions state that users must be 13 years of age or older to own an Apple ID. This means
that prior to 13 years of age, the Apple ID associated with a student’s iPad is the parents'/guardians' Apple ID for that
device, not the student's. Consequently, we ask parents/guardians of children under the age of 13 to create and manage
their child's Apple ID. Parents can decide whether to continue to manage their child's Apple ID once he/she turns 13
years of age.!
This information was correct as at 1/09/2014. Whilst the US has enabled those under 13 to have accounts, this has not
yet been applied to the Australian store.!
You can create an Apple ID in a number of ways: using iTunes on your computer, via the Apple website or on your iPad
using Settings > iTunes and App Stores. The only way to create an Apple ID without a credit card or iTunes card is
during installation of an app on the iPad, using the App Store app.!
!
1. Ensure that the iPad is not already signed in under an Apple ID. Tap to open Settings.!
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2. Select iTunes and App Stores. The screen should appear like this:!
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If the iPad is already signed in to an Apple ID, tap the ID
name and select Sign Out.!
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3. Return to the Home screen (click the Home button or use a 5-finger ‘scrunch’ gesture on the screen). !
4. Tap to open App Store. !
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5. Search for one of the requisite free apps such as Google (see Section 6. Using the App Store). !
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13. !
6. Tap the Free button. !
Then tap again to Install.!
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7. Tap Create New Apple ID.!
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8. Follow the steps to create an account: !
Confirm the Region as Australia. !
Click Next. !
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14. 9. Scroll to read Terms and Conditions. Tap twice to Agree.!
!!!!!!!!!!
10. Complete the forms, tapping Next
at the bottom of each screen. !
Use your child’s BCE Email address
for the Apple ID. This email will be
used to send school app codes for
redemption. !
!!!!
Note: Please keep a careful record of the
security questions and answers. These
will be required when you use the Apple
ID on any new device. Answers are case
sensitive.!
!!!
11. Under Billing Information, select
None. This is also where you would enter the code from an iTunes card if you wanted to add account credit this way. The app will
now install. You will remain signed into the App Store with this account. The Apple ID password will be required each
time paid apps are installed.!
Note: You will only be able to install free apps and use redemption codes if you don’t provide a payment method. This option is
perfectly fine for school use as all apps are either free or provided via redemption codes.
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15. 5. Signing in to the App Store!
Add your account details to use the App Store app.!
1. Tap to open Settings.!
!!
2. Scroll down and tap iTunes &
App Stores.!
!!
3. Enter your Apple ID and
Password. !
!
4. Tap the Done key on the
keyboard, or tap Sign In. !
!
5. Turn Updates ON to receive
automatic app updates as they
are available.!
!
Note: We recommend that parents retain sole access to the Apple ID password and do not give this password to the students.!
If you turn on Automatic
Downloads for Music, Apps or
Books, each new purchase made
on your computer, iPhone or
other enabled device will
automatically install onto the
iPad when it is connected to the
internet via Wi-Fi. !
If your child has an exclusive
Apple ID (as recommended by
the school) then this feature will
enable you to make app
purchases or downloads on their
behalf. New apps or books will
install automatically when these
options are turned ON.!
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16. 6. An Apple ID password is required for App purchases and downloads. If your Apple ID password kept is secure and
uncompromised, you can leave iTunes and App Stores signed in. !
!
If you ever needed to sign
out of the App Store, tap
the Apple ID at the top of
the screen. !
When the pop up box
appears, tap Sign Out.
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17. 6. Using the App Store!
Use the App Store app to find, download and install apps and update your purchases. !
1. Tap to open App Store.!
!!
2. Locate the “Search” bar in the upper right corner of the screen. Tap inside the bar and type what you’re looking for. As
you type, you will see a list of autocomplete suggestions. Choose one of these, or continue to type and tap Search on the
keyboard. Several app options will appear. !
!!
3. To refine your search, use one of the filters located in the top bar of the page. You can also choose between iPad and
iPhone specific apps.!
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18. 4. Tapping to select an app in the search results opens
the detail view in a pop-up window. Here you can read a
description of the app, see screenshots from the app and
view details about the version, size, rating etc. !
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Scroll down and tap In-App Purchases to check details.
In-App Purchases may be tempting or distracting for
young users. !
!!!
Reviews are found in the second tab. Click to read
reviews and star ratings from users. !
Tapping the "Related" tab shows a list of apps by the
same developer, or other apps that users have
purchased. !
!!!
5. You can browse Featured or Top Charting Apps using the tabs at the bottom of the App Store screen. Near Me shows
apps that are popular near your current location. !
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19. 6. When looking at Top Charting apps,
use the Categories button on the top left
to refine your search. !
Note: Many useful school apps can be found
outside the Education category, in Business or
Productivity.!
!!!!!!
7. The Purchased tab allows you to search
apps already owned by the Apple ID
account. !
The OPEN button indicates apps that are
already installed on the device.!
Use the Not on This iPad button to display
only those apps that are owned by the
account but not installed on this device. !
The iCloud symbol denotes an app that is
owned by the account but not installed on
this iPad. Tap it to download the app. !
!!!
8. Keep your apps up to date by installing
the latest version at the Updates tab. You
can update all apps in the list by tapping
the Update All button at the top left. !
OR... Update selected apps one at a time by
tapping the Update button next to each app
(on the right).!
It’s a good idea to update apps regularly.
Turn on Automatic App Updates in
Settings > iTunes & App Store >
Automatic Downloads to have updates
install automatically.
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20. 7. Redeeming your App Activation Codes!
With Apple’s new Volume Purchasing Plan (VPP), educational institutions can save 50% on app license costs, when 20 or
more licenses are purchased in a single transaction (for those apps that have been made available via VPP). So these
savings can be passed on to families, St Catherine’s will purchase required school apps on behalf of families. Once these
purchases have been finalised (early in 2014), app redemption codes will be emailed to students’ email addresses.!
Follow these steps to redeem school apps once you have the codes.!
1. Tap to open App Store.!
!!
2. Ensure the Featured tab is
selected.!
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3. Scroll to the very bottom of the
screen. If you are not signed in
to the App Store, tap Sign In. If
the Apple ID that appears here
is not your child’s school Apple
ID then click the Apple ID and
select Sign Out.!
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21. 4. Tap to sign in with an existing
Apple ID. !
!!!!!
5. Enter your child’s school Apple
ID (this will be your child’s
school “myBCE” email
address) and password when
prompted. Click OK.!
!
Now that the App Store is signed in to the correct Apple ID (your child’s school Apple ID), you may return to the
“App Code” email (to be sent early in the 2014 school year). Tap the hyperlink for each App that will be contained in
the email. Each apps will automatically install.!
!
6. If you wish to install an app
from a redemption code (apps
can be ‘gifted’ with redemption
codes), tap the Redeem button.!
!!!
7. Tap to enter the code manually. !
Note: An app redemption code is a
long string of letters and numbers.
Redemption codes are case sensitive
and must be entered precisely as they
are printed.!
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22. !
8. Looking After Your iPad Battery!
These tips are adapted from the Apple website: http://www.apple.com/au/batteries/ipad.html !
! These commonsense pointers will increase your iPad battery lifespan.!
Note: Battery life means the length of time your iPad will run for before it must be recharged. Battery lifespan means the total
amount of time your battery will last before it may need to be replaced. Battery lifespan is based on the number of charge/discharge
cycles your battery is capable of to retain more than 80 per cent of its original capacity.!
1. Keep it ‘cool’!
The most important thing is to keep your iPad out of the sun or a hot car. Never leave it locked up in your car or glove
box. Heat will degrade your battery’s performance more than any other factor. The iPad is designed to work in
conditions ranging from 0° to 35° C but keeping your iPad as near to room temperature as possible (22° C) is ideal.!
2. Update to the Latest Software!
Always make sure your iPad has the latest software. Apple engineers may find new ways to optimise battery
performance. Update your iPad to the latest version of iOS. On your iPad, go to Settings > General > Software Update to
check for the latest software.!
There are also a number of iPad settings you can adjust to minimise power !
consumption and help extend battery life. !
3. Adjust brightness!
Managing the screen brightness is the best way to extend iPad battery life. By default, your iPad has Auto-Brightness
turned on. Auto-Brightness adjusts iPad screen brightness based on ambient lighting conditions; lowering brightness in
low light conditions helps to extend battery life. You can adjust brightness yourself: go to Settings > Brightness &
Wallpaper and drag the slider to the left to lower the default screen brightness.!
4. Lock your iPad!
It may seem obvious, but you should lock your iPad when you aren’t using it. To lock the iPad, press the Sleep/Wake
button on the top right hand edge. You can also set the Auto-Lock interval so your iPad will turn off more quickly after a
period of inactivity. To set Auto-Lock, go to Settings > General > Auto-Lock and set the interval to a short time, such as
one minute.!
5. Turn off Wi-Fi!
This is not always convenient but if you know you’re not going to be using Wi-Fi, you can turn it off to save power. Go to
Settings > Wi-Fi and set Wi-Fi to off. Note that if you have an iPad with cellular capability (3G) and use it to browse the
web, battery life may be improved by using Wi-Fi instead of cellular data networks.!
6. Minimise use of location services!
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23. Applications that actively use location services, such as Maps, may reduce battery life. To disable location services, go to
Settings > General > Location Services, or use location services only when needed.!
7. Turn off push notifications!
Some applications from the App Store use the Apple Push Notification service to alert you to new data. Applications that
rely extensively on push notifications may decrease battery life. To disable push notifications, go to Settings >
Notifications, and set Notifications to off. Note that this does not prevent new data from being received when the
application is opened. Also, the Notifications setting will not be visible if you do not have any applications installed that
support push notifications.!
8. Fetch new data less frequently!
Applications such as Mail can be set to fetch data wirelessly at specific intervals. The more frequently email or other data
is fetched, the quicker your battery may drain. To fetch new data manually, from the Home screen choose Settings >
Mail, Contacts, Calendars > Fetch New Data, and tap Manually. To increase the fetch interval, go to Settings > Mail,
Contacts, Calendars > Fetch New Data and tap Hourly. Note that this is a global setting and applies to all applications
that do not support push services.!
9. Turn off push mail!
If you have a push mail account such as Yahoo! or Microsoft Exchange, turn off push when you don’t need it. Go to
Settings > Mail, Contacts, Calendars > Fetch New Data and set Push to OFF. Messages sent to your push email accounts
will now be received on your phone based on the global Fetch setting rather than as they arrive. If the global Fetch
setting is set to Manually, you will not be able to locate your iPad using the Find My iPad feature.!
10. Auto-check fewer email accounts!
You can save power by checking fewer email accounts. This can be accomplished by turning off an email account or by
deleting it. To turn off an account, go to Settings > Mail, Contacts, Calendars, choose an email account, and set Account
to Off. To remove an account, go to Settings > Mail, Contacts, Calendars, choose an email account, and tap Delete
Account.!
11. Manage the use of downloaded applications!
Use of certain applications — such as games that prevent the screen from dimming or shutting off, or applications that
use location services — can reduce battery life.!
12. Use Your iPad Regularly!
For proper reporting of the battery’s state of charge, be sure to go through at least one charge cycle per month (charging
the battery to 100 % and then completely running it down).!
!
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24. 9. iOS7 ~ Tips, Tricks and Troubleshoots!
Here are a few more helpful hints to help you get the
most out of your iPad. !
1. Take an iPad screenshot!
You can take a screenshot on your iPad by simultaneously pressing the
Home and the Sleep/Wake button. The screen will flash and you'll hear a
click (if the volume is turned up), indicating that a photo
has been taken. Your screen shots are saved automatically
to your Photo gallery. Here, you can view or email them as
you see fit. !
2. Turn iPad caps lock on!
To type a capital letter on the onscreen keyboard you first tap the left or right shift key, then the letter. If you need to type
a whole word in caps this can be painful. Save time typing in caps by turning the caps lock on. To do this double tap on
either shift key. The shift keys will turn a dark grey colour when caps lock is on.!
3. How to type faster with multiple spaces!
Instead of typing a full stop at the end of each sentence, followed by a space, you can double-tap the space bar, or tap
once with two fingers, to get the same result. The iPad soft keyboard doesn't have a Tab key, but you can tap the space
bar with three fingers at the same time to get three spaces, or four fingers to get four spaces. It works for five spaces too if
you put five fingers together to press the space bar.!
4. Copy and paste!
You can quickly copy and paste text by tapping and holding down, and then choosing Select. Use the blue markers to
select the exact portion of text you'd like to copy. Next tap Copy, then go to a different place or even a different app. Tap
and hold down again, then tap Paste from the menu that appears. To select an entire paragraph of text, tap four times.!
5. How to undo and redo by “shaking”!
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25. When you accidentally cut away some text and need to undo your last action using
such apps as Mail or Notes, you can tap the Undo key on the Number keyboard. To
redo, switch to the Symbol keyboard, then tap the Redo key. As an alternative, you
can also shake your device to undo and redo. After deleting some text, hold your
iPad firmly with your both hands and give it a quick shake, and the Undo button
(like the screenshot) slides in for you to undo. To redo, shake it again, but don't drop
your iPad!!
6. Stop the clicking keyboard!
The clicking sound you hear each time you tap a key on the iPad’s keyboard can become annoying and could be an
unwelcome distraction in the classroom. To disable that sound, got to Settings > General > Sounds. Slide the Keyboard
Clicks option to OFF.!
7. How to split, merge, dock and undock the keyboard!
If you're holding your iPad with both hands you can split and undock the keyboard to make it easier to thumb type
either in a portrait or landscape view. Touch and hold the "Keyboard" key (bottom right of the keyboard), choose an
option to split or undock a keyboard, and do the same to merge or dock it. Or use your two thumbs to unpinch the
keyboard to split it, and pinch to merge it.!
!
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26. 8. Create folders!
You may wish to organise your apps into folders. To create a folder,
tap and hold on an app until they all start to wobble, then drag the
app icon over another app icon and release. Your iPad will create a
folder with both the apps inside. The folder will be named
according to the category of the apps it contains, but you can
rename it as you like.!
!
9. Restrict your Spotlight searches!
Swipe down on any screen to reveal the Spotlight search. By default it searches everything including songs, podcasts,
email, apps and events. !
To restrict the areas it searches, since you may
not want all these categories included, look in
Settings > General > Spotlight Search.!
10. Access all running apps!
When running an app, you can minimize it by clicking the
Home button. Double-clicking the Home button shows you
all the apps that are running on your iPad in a bar across
the screen (screen thumbnails above and corresponding app
icons below). To switch to a running app just swipe until
you find the app you want and tap on it here. !
To close (Quit) an app, drag its thumbnail image upwards
and let it go. When it disappears from this list, the app is
closed. Sometimes if an app is locked up or not running
correctly, ‘quitting’ it in this way can fix the problem.!
You can also swipe upwards with four fingers to reveal the running apps in this way. Swipe left or right to scroll through
all running apps. Tap an icon or thumbnail to switch to an open app. !
You don’t always have to use the multitasking bar to switch apps. Using four fingers, swipe left or right to slide between
open apps at any time.!
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27. 11. Find My iPhone (or iPad)!
Apple's Find My iPad works for all iCloud users. In Settings > iCloud, enter your Apple ID and then turn Find My iPad
on near the bottom of the screen. Now if you lose your iPad, you can go to icloud.com or use Find My iPhone on another
device to locate the iPad. Wi-Fi-only models will only be detectable when they are connected to a Wi-Fi network.!
12. Use AirPrint!
Thanks to AirPrint you can print right from your iPad to any compatible printer. If you've got an AirPrint ready printer
then you just choose Print from the Share menu for virtually any open document. AirPrint works with the new range of
printers from HP, and you can use a very reasonably-priced Mac app called Printopia (www.ecamm.com) to print to any
printer connected to a Mac.!
13. Stop asking to join Wi-Fi networks!
Messages asking if you'd like to join this or that Wi- Fi network all the time can be annoying and distracting. Go to
Settings, Wi-Fi and turn off Ask to Join Networks. You can still join any network that will have you from this same
screen, it just won't bug you constantly when the opportunity arises.!
14. How to lock screen orientation!
The iPad screen switches to either
the portrait or landscape view in
response to the way you hold the
device. You can lock the screen
orientation to one view so that the
screen doesn't rotate (very useful
for reading in bed if you lie on
your side!). !
Swipe up from the bottom edge of
any screen to access this function
(and many others!). Tap the
Orientation icon. Hold the device
to the orientation you want and
tap the icon to lock it. To unlock it,
tap the Orientation icon again. !
Note this grey bar also gives you
quick access to volume and
brightness controls, wi-fi,
bluetooth and ‘do not disturb’ notifications (on/off), timer, camera and Air Play, which allows you to send the iPad’s
screen image to another monitor.!
15. Quick volume mute!
To quickly mute your iPad, press and hold the Volume-down button (rocker switch on the side). You have the choice of
using the lock switch to mute the sound or to lock the iPad's orientation. Go to Settings > General to change the lock
switch function. !
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28. 16. How to ‘restart’ and ‘reboot’ your iPad!
In the event that your iPad apps freeze or the system
becomes unresponsive, you can try restarting it. Press and
hold the Sleep/Wake button at the top right corner of your
iPad until a red slider appears. Slide your finger across the
slider and the system will turn off. Turn the system on
again by pressing and holding the Sleep/Wake button until
the Apple logo appears. This simple power off and back on
should usually do the trick. If it doesn’t then a hard reboot
should resolve the issue. !
To perform a hard reboot you hold down the Power and
Home buttons at the same time for around 10 seconds.
Ignore the Slide to Power Off bar across the top of the
screen when it appears and just keep pressing the two
buttons until you see the iPad screen go black and then see
the Apple logo appear on the screen – then let go of both buttons.!
17. My iPad screen is black!!
When your iPad runs out of battery, it may take a little while to build up enough charge to start up. Plug it in to a power
source and walk away. Leave it plugged in for 10 minutes before you try again. !
" !
If you are using an iPhone charger to charge your iPad it will take a lot longer. iPhone chargers are 5W and iPad chargers
are 10W.!
!
These Tips & Tricks have been selected and adapted from the following sources. You may like to visit these sites, or do some of your
own research, to find out more handy iPad hints:!
http://www.techradar.com/news/mobile-computing/tablets/50-really-useful-ipad-tips-and-tricks-688556!
http://www.techsupportalert.com/content/ipad-tips-and-tricks.htm
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