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The Social Intranet

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Presentation for an Acando seminar about social intranets explaining how the traditional corporate intranet will need to be transformed into a platform that provides the opportunity for wide participation by most or all employees in order to deal with the business challenges most organizations are facing.

Publié dans : Business, Technologie

The Social Intranet

  1. 1 The Social Intranet
  2. Oscar Berg Twitter: @oscarberg ●Management Consultant at Acando, Sweden ●Enterprise 2.0, Enterprise Collaboration and Content Management ●Strategy, concept development, requirements, architecture and change management ●Blogging at www.thecontenteconomy.com and www.aiimcommunities.org/e20/ (AIIM)
  3. Trends & forces
  4. Predictable Static Long-term planning Unpredictable Dynamic Prepare for change Before Changes are happening faster and faster Based on illustration by Dennis Bottjer, www.DennisBottjer.com Now
  5. Partners People expect more from organizations • Freedom of choice • Transparency & influence • Need-driven Integrated systems Accessible information Cooperating organizations Customers, Citizens • Fast response • Accessibility • Simplicity Customer Experience
  6. Diminishing returns The returns on optimization efforts are diminishing Efforts Returnofinvestment
  7. Focus is being shifted to value creation Value creation Collaboration Learning Innovation Relationships Optimization Transactions Automatization Commodities Outsourcing
  8. Collaboration is required for value creation Production Units Suppliers R&D Sales& Marketing Distributors Customers Agents Focus is on the core business
  9. Knowledge work becomes increasingly strategic Structure-based work Processes, routines, controls, manuals… Knowledge-based work Research, problem-solving, relationships…
  10. The only irreplaceable capital an organization possesses is the knowledge and ability of its people. The productivity of that capital depends on how effectively people share their competence with those who can use it. Andrew Carnegie, 1835-1919 “ ”
  11. 0.30 0.25 0.20 0.15 0.10 0.05 0.00 0 30 60 90 ... Separation distance in feet Tom Allen, MIT, 1977 Probability to communicate once per week The further away we are, the less we communicate
  12. How to collaborate? How do I share? When is it my turn to contribute? Anything new? Who knows what I need to know? Where do I find the Information I need?
  13. 71% agree that it is easier to locate "knowledge" on the web than to find it within their internal systems. AIIM Industry Watch Collaboration and Enterprise 2.0, 2009 “ ”
  14. Why are we so powerful as consumers but so lame as employees? Geoffrey Moore, TCG Advisors “ ”
  15. What if you could read a dynamic magazine about what’s happening at work?
  16. Lesson learned Embrace the new paradigm in communications to improve business performance and fuel business innovation.
  17. Why social software? 0% 10% 20% 30% 40% 50% 60% 70% 80% Better use of shared knowledge Increased collaboration Faster communication Increased agility/responsiveness Reduced travel costs Brokering - bringing together people and expertise Reduction of IT costs Increased innovation and reduced Time- to-Market
  18. The average Intel employee dumps one day a week trying to find people with the experience & expertise plus the relevant information to do their job…Let me just say that it is motivating us to take action. Laurie Buczek Enterprise Social Media Program Manager, Intel “ ”
  19. This is the end of the intranet as we know it
  20. The majority consumes A few produce We are no longer just consumers…
  21. Produce & Consume …since we both produce and consume
  22. Value/ Frequency Low High Who knows the NPV function in Excel? What are you working on? What’s our travel policy? How do I perform this activity? We have different kinds of information needs… Information need
  23. Information need Cost to serve …each of which is associated with a ”cost to serve” Value/ Frequency Low High
  24. Predictable needs Created by experts Permanent nature Dokumenterbar kunskap Content serving information needs Organizations naturally focus on the needs where the value exceeds the cost… Cost to serve Low High Value What’s our travel policy? How do I perform this activity?
  25. …and avoids to produce, or even eliminates, content which can serve the remaining needs Cost to serve Low High Value Content serving information needs
  26. But now that the costs of communicating and sharing have collapsed... Low High Value Cost to serve Content serving information needs
  27. Information User-generated content Serve unanticipated needs Content created by anyone Transcient nature Specialized knowledge … employees can help each other out Who knows the NPV function in Excel? What are you working on? Low High Value Cost to serve
  28. How do we avoid drowning in information?
  29. It's not information overload. It's filter failure. Clay Shirky “ ”Illustration from The Economist
  30. Information disseminates rapidly in social networks…
  31. …but social networks also make great filters Social Graph
  32. We need to make content social… Document News Event Photo Presentation Graphic Video Link Community Group Person Organization Discussion Comment Micro-blog Feed Blog post Wiki Profile Bookmark Meeting Location Application Device … …
  33. …by interacting and talking about it… Tag Subscribe Like Micro-blog … … Link to Follow Rate comment Bookmark Share
  34. …so that our collective social activities make relevant content surface Ocean of information Likes Bookmarks Views Tags Kommentarer
  35. We are stuck with bad practices
  36. Document ping-pong People try to collaborate by sending-replying e-mails with different document versions back and forth.
  37. Communication bottlenecks Central editorial teams or managers become bottlenecks in employee-to- employee communication.
  38. Information hoarding People collect, hoard and protect information as if it was their own property and sharing it would make them less powerful.
  39. Occupational spamming CC People force other people with little or no interest in a discussion or issue to participate, with no possibility for them to opt out (occupational spam).
  40. Some use cases for a social intranet
  41. Use cases intranets often fail to support • Ask a group, a person, anyoneFind an answer • Ad hoc , long term, project, department…Form a group • With a person, a group, anyoneShare information • Share, coordinate, get notifiedCoauthor content • Name, role, location, responsibility, expertise…Find a person • People, content, description, free access, restricted accessFind a group • Ask a question, publish file, get rating and commentsCollect feedback
  42. Example: Share information Objective Share information with anyone who might find it valuable Current Practices • Email everybody • Publish on the intranet • Share on a file server or collaboration site Problems • Emailing everybody not ok (occupational spam) • Editorial process for the intranet with limited room for sharing unrelated information • Lack of shared spaces (silos) New Practices • Enterprise micro-blogging • Blogging with blog portal • Social bookmarking with bookmarks portal • Enterprise wiki
  43. Since we operate in silos… My Team ? ? ? ? What is going on? Who is doing what?…
  44. …we are forced to become detectives… My Team Oops! No access What’s new here? What are you up to?
  45. …or we choose to focus on our own objectives My Team Rework Suboptimization Group think Idea scarcity Knowledge lockin Bad decisions
  46. Now, if we get everybody talking and sharing…
  47. …we can get on top of things Monitoring Dashboard Community blog Project blog Project blog External blog
  48. Who is expert at Excel? If we can go from searching for officially appointed experts…
  49. …and instead find ways to get our questions answered , problems would be solved faster I have some samples and a tutorial Check out the blog excelcharts.com Look at the Microsoft web site How do I make great diagrams in Excel?
  50. If we just have accessible platforms for open and scalable collaboration… Read Comment Read Team Here’s my feedback Aha, good to know!
  51. …we can avoid document sharing chaos and email lockin… ?? Stakeholder Team Stakeholder
  52. Social features
  53. Social features Forums Expertise Location Micro- blogging Profiles Groups Social Bookmarking Wiki Blogging Sociala Networking Activity Streams Tagging Podcasts Webcasts Q A Questions & Answers Sharing Idea Market Social SearcCommunities … … People Search Likes Social Analytics Web Analytics
  54. We will look at these basic social features Forums Expertise Location Micro- blogging Profiles Groups Social Bookmarking Wiki Blogging Sociala Networking Activity Streams Tagging Podcasts Webcasts Q A Questions & Answers Sharing Idea Market Social SearcCommunities … … People Search Likes Social Analytics Web Analytics
  55. Profiles Describes your identity, expertise, network, communities, activities, status…
  56. Blogs Your own platform for sharing information, ideas, knowledge, opinions…
  57. Activity Streams Help you creates the workspace awareness needed for targeted sharing and collaboration
  58. Tags Allows you to organize information and find it based on users’ vocabulary
  60. Scenario walkthrough: Enriching corporate content and making information flow with user-generated in SharePoint 2010
  61. News Portal
  62. News Portal Blog Portal News Story Blog 1. Read news story 1
  63. News Story
  64. Blog Portal Blog 2 1. Read news story 2. Write a blog post about it News Portal News Story
  65. 3 Blog Portal Blog 1. Read news story 2. Write a blog post about it 3. The blog post appears on the news story page News Portal News Story
  66. News Story – Blogged about this news story
  67. Blog Portal Blog 1. Read news story 2. Write a blog post about it 3. The blog post appears on the news story page 4. The blog post appears among most recent blog posts on the Blog Portal 4 News Portal News Story
  68. Blog Portal – Recently published blog posts
  69. Blog Portal Blog 1. Read news story 2. Write a blog post about it 3. The blog post appears on the news story page 4. The blog post appears among most recent blog posts on the Blog Portal 5. The blog post appears in the most blogged about news stories on the Blog Portal 6. The news story also appears in the most blogged about news stories the Blog Portal 5 News Portal News Story 6
  70. Blog Portal – Most blogged about news stories
  71. Demo summary ●Corporate content is enriched by explicit and implicit social user activities and can automatically flow to new contexts ●Popular content is allowed to surface in social spaces such as a Blog Portal where users can explore content which currently is subject to lot of social activities ●By capturing user activities, allowing syndication of content, and encouraging users to build their social graphs allows relevant content to be filtered out and appear in their activity feeds, for example on their profile pages.
  72. Social principles
  73. Enable anyone to… …participate …contribute …help out…be recognized …reach out to anyone …connect
  74. Don’t put lipstick on a pig ”We have added the possibility to activate commenting for corporate news”
  75. Key principles for a social intranet Freeform Let the purpose and context decide the format and structure.
  76. Key principles for a social intranet Freeform Usability The application is an obstacle between the user and the goal.
  77. Key principles for a social intranet Freeform Usability Openness Make sure that anyone who can and want to participate can do so.
  78. Key principles for a social intranet Openness No, what? Have you heard? Dialog Freeform Usability Sharing knowledge requires understanding. Understanding requires a dialog.
  79. Key principles for a social intranet Dialog Transparency Openness Freeform Usability If you don’t know everything there is to know, how can you make the right decision?
  80. Key principles for a social intranet Transparency Recognition Good work! Dialog Openness Freeform Usability Recognition is the primary driver for sharing. Period.
  81. Creating social spaces
  82. The Water Cooler 2.0 The Bulletin Board 2.0 The Whiteboard 2.0 The Knowledge Base 2.0 The Address Book 2.0 New solutions to old problems The Meeting 2.0 The Suggestion Box 2.0 Networking 2.0
  83. The Water Cooler 2.0
  84. The Address Book 2.0 http://www.steptwo.com.au/papers/kmc_socialstaffdirectories/index.html
  85. The Suggestion Box 2.0
  86. Facilitating change and adoption
  87. 90% is people, 10% is technology The technology is the easy part - changing our own current practices, behaviors (habits) and values is the really hard part.
  88. VALUE EFFORT Me My colleagues Our organization Scope the change Ease of learning Ease of use Minimise Maximize
  89. Communicate a clear vision that top management has committed to
  90. “Know thyself” Culture “Me” “Us & Them” “We” Practices Documen- tation Communi- cation Technology Free (or no) choice Portfolio of tools Platform Governance Ignorance or blocking Policies & guidelines Culture of discipline Reactive Managed Proactive Conversation
  91. Fix the root causes (motivation) I don’t have time! I don’t want to!
  92. Do some gardening (governance) Plant seeds Sort out the weeds Do some watering Arrange the plants
  93. Frågor? Will the real knowledge worker please stand up?
  94. Thanks - Rock on!
  95. Photo and image credits ●http://www.sxc.hu/browse.phtml?f=download&id=1171398 ●http://www.iconarchive.com/show/office-icons-by-custom-icon- design/calendar-icon.html ●http://www.steptwo.com.au/papers/kmc_socialstaffdirectories/index.html ●http://www.sxc.hu/browse.phtml?f=download&id=1113494 ●http://www.economist.com/printedition/index.cfm?d=20100227 ●http://www.flickr.com/photos/longo/2748338269/sizes/o/in/photostream/ ●http://www.slideshare.net/leapfactor/leap-factor-executive-presentation ●http://www.flickr.com/photos/thelastminute/1972425722/sizes/l/in/photostre am/ ●fc67.deviantart.com/fs40/i/2009/017/e/a/mosh_by_sean_tron.jpg